Difference between revisions of "2020-05-05"
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==== Minutes ==== | ==== Minutes ==== | ||
− | + | * Approve minutes from Apr 7, 2020 | |
− | * Approve minutes from Apr | + | * Approve minutes from March 3, 2020 |
+ | * Approve minutes from February 4, 2020 | ||
<br> | <br> | ||
− | |||
− | |||
− | |||
==== Member Attendance ==== | ==== Member Attendance ==== | ||
− | + | 43 Dues-paying (voting) members <br> | |
− | Quorum = | + | Quorum = 11 members |
==== Consent Agenda ==== | ==== Consent Agenda ==== | ||
Line 53: | Line 51: | ||
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.) | (Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.) | ||
− | <span style="color:#C0C0C0">* | + | * Establish a process (proposal?) for holding votes with membership electronically, to allow us to accomplish votes without establishing quorum at/during meetings. |
− | </span> | + | |
+ | * Establish a process (ie. sending a two-sentence announcement with a link to the agenda to the Google Group, Slack #announcements) for announcing to SplatSpace membership important meetings, votes, and events, in the case where there has been a board member meeting and agenda prepared at least 3 days in advance. | ||
+ | |||
+ | <span style="color:#C0C0C0">* Plan needed to allow members to recoup costs on consumables they provide to the space. (who?)</span> | ||
+ | |||
+ | <span style="color:#C0C0C0">* Website plans (who ?)</span> | ||
+ | |||
+ | <span style="color:#C0C0C0">* New Member orientation (Dawn)</span> | ||
+ | |||
+ | <span style="color:#C0C0C0">* Training & Accountability (Dawn - initial draft)</span> | ||
+ | <span style="color:#C0C0C0">[create doc with list of tools, include people & doc links as we start making equipment training guides]</span> | ||
+ | |||
+ | <span style="color:#C0C0C0">* New Storage Shelves (Scott + volunteers)</span> | ||
+ | |||
+ | <span style="color:#C0C0C0">* Audio/Visual install & configuration (Scott + volunteers)</span> | ||
+ | |||
+ | <span style="color:#C0C0C0">* Splat server upgrade (Scott)</span> | ||
+ | |||
+ | <span style="color:#C0C0C0">* Laser cutter soundproofing </span> | ||
<br> | <br> | ||
Line 61: | Line 77: | ||
Discuss COVID-19 policies as related to SplatSpace and affiliated operations: <br> | Discuss COVID-19 policies as related to SplatSpace and affiliated operations: <br> | ||
+ | https://www.dcopublichealth.org/services/communicable-diseases/communicable-diseases/coronavirus-disease-2020 <br> | ||
https://www.wral.com/coronavirus-charts-three-phases-to-reopen-nc/19068934/ <br> | https://www.wral.com/coronavirus-charts-three-phases-to-reopen-nc/19068934/ <br> | ||
https://indyweek.com/news/northcarolina/cooper-nc-may-begin-to-reopen-next-week/ <br> | https://indyweek.com/news/northcarolina/cooper-nc-may-begin-to-reopen-next-week/ <br> | ||
https://www.nc.gov/covid19 | https://www.nc.gov/covid19 | ||
+ | |||
+ | Discuss continued, voluntary, proactive cleaning of frequently used surfaces. | ||
+ | |||
+ | Throw out the community bag of chips. | ||
+ | |||
+ | TODO: | ||
+ | * Start a Slack channel for discussion of COVID-19 related SplatSpace operational or policy changes. | ||
+ | * Splat at your own risk signage? | ||
==== Officer Reports ==== | ==== Officer Reports ==== | ||
Line 76: | Line 101: | ||
=====[[Treasurer]]===== | =====[[Treasurer]]===== | ||
− | |||
{| class="wikitable" | {| class="wikitable" | ||
|- | |- | ||
! | ! | ||
− | * Account balances as of | + | * Account balances as of 5/01: |
{| class="wikitable" | {| class="wikitable" | ||
|- | |- | ||
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed''' | ! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed''' | ||
|- | |- | ||
− | | $ | + | | $4039.67 || $174 || ''' $4213.67 ''' || $0 || $7500 || $784 || <span style="color:#0000FF">''' $-4070.33 '''</span> |
|} | |} | ||
|} | |} | ||
Line 98: | Line 122: | ||
! Member Dues !! Donations !! Other !! '''Total''' | ! Member Dues !! Donations !! Other !! '''Total''' | ||
|- | |- | ||
− | | $ | + | | $1251.54 || $51 || $0 || '''$1302.54''' |
|} | |} | ||
|- | |- | ||
Line 107: | Line 131: | ||
! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total''' | ! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total''' | ||
|- | |- | ||
− | | $ | + | | $2400 || $25.13 || $84.99 || $15.00 || '''$2525.12''' |
|} | |} | ||
− | * '''Income - Expenses = $ | + | * '''Income - Expenses = <span style="color:#0000FF"> $-1222.58''' </span>''' |
− | * Back dues owed = ~$ | + | * Back dues owed = ~$300 |
|} | |} | ||
Line 117: | Line 141: | ||
|- | |- | ||
! | ! | ||
− | * Active Member count as of | + | * Active Member count as of 5/01: (Active = paid dues within past 60 days) |
{| class="wikitable" | {| class="wikitable" | ||
|- | |- | ||
− | ! Membership Type !! # Members !! Expected Dues | + | ! Membership Type !! # Members !! Expected Dues !! <span style="color:#99A3A4"> Target # Members</span> !! <span style="color:#99A3A4"> Target Dues </span> |
|- | |- | ||
− | | Full || | + | | Full || 14 || $840 || <span style="color:#99A3A4"> 24 </span> || <span style="color:#99A3A4"> $1440 </span> |
|- | |- | ||
− | | | + | | Full (Legacy) || 16 || $800 |
|- | |- | ||
− | | | + | | Associate || 5 || $125 |
|- | |- | ||
− | | '''Total''' || ''' | + | | Associate (Legacy) || 6 || $120 |
+ | |- | ||
+ | | Student || 2 || $70 | ||
+ | |- | ||
+ | | '''Total''' || '''43''' || '''<span style="color:#0000FF">$1955</span>''' || '''<span style="color:#99A3A4"> 53 </span>''' || '''<span style="color:#99A3A4"> $2555</span>''' | ||
|} | |} | ||
|- | |- | ||
− | !Monthly Expected Expenses = '''$ | + | !Monthly Expected Expenses = '''$2505''' |
|- | |- | ||
− | !'''Deficit = - $ | + | !'''Deficit = - $555/mo''' |
|} | |} | ||
− | Departing Members: | + | Departing Members: Tipakorn G, Chris B, Cassy B |
− | '''New Members''': | + | '''New Members''': |
+ | <br> | ||
− | + | With our current Membership & Expenses, we can pay bills through 12/2020 | |
− | * | + | |
− | ** | + | https://wiki.splatspace.org/images/c/cb/ReserveProjection05.pdf |
+ | |||
+ | |||
+ | TODO: | ||
+ | * Connect with Nation of Makers to see what other makerspaces are doing to address funding and membership issues, operational challenges. | ||
+ | * Talk with our landlord to seek temporary rent forbearance/forgiveness in order to stay in operation. | ||
+ | * Get the previously formulated list of ideas/brainstorming for fundraising and membership engagement, find members willing to pursue these. | ||
+ | * Consider/brainstorm ways that SplatSpace might engage with community, especially with the ongoing challenges presented by COVID-19. (Engagement with children, educational or pastime). | ||
+ | * Update the website (highlight PPE projects, video from workshops, other activities and resources that SplatSpace offers as Durham's makerspace). Offer a curated list of others' activities, relevant events and opportunities. Standard things on Instagram, Facebook, Wordpress, etc. | ||
+ | * Formalize a process for people who are willing to provide access to Associate or Student members when they need it. Andrew Odum and Scott both volunteered some interest in facilitating access this way. | ||
<br> | <br> | ||
Line 155: | Line 193: | ||
* Other | * Other | ||
+ | |||
+ | TODO: | ||
+ | * Investigate door-duino problems (10 second delay on credential scanning/door unlock). | ||
<br> | <br> |
Latest revision as of 00:21, 6 May 2020
Contents |
May 5th, 2020
Agenda
Summary
- Minutes
- Member Attendance
- Consent Agenda
- Old Business
- Action Items
- New Business
- Officer Reports
- Guest Introductions
- Member Reports
- Upcoming Events
- Trash/Recycling Volunteer
- Adjournment
Guest Introductions
Minutes
- Approve minutes from Apr 7, 2020
- Approve minutes from March 3, 2020
- Approve minutes from February 4, 2020
Member Attendance
43 Dues-paying (voting) members
Quorum = 11 members
Consent Agenda
1) Approve the SplatSpace Safety Code Document and associated Safety Resource List:
https://docs.google.com/document/d/1f7ea6mLwwgSszdfBnTaeJ-CY0YVxUPvaNR-oQjVczDs/view
https://drive.google.com/a/splatspace.org/file/d/1ow4CGMoMeJfNdLrnTMDIfl4aNdsy5BEs/view?usp=drivesdk
Old Business
ToDo Action Items
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
- Establish a process (proposal?) for holding votes with membership electronically, to allow us to accomplish votes without establishing quorum at/during meetings.
- Establish a process (ie. sending a two-sentence announcement with a link to the agenda to the Google Group, Slack #announcements) for announcing to SplatSpace membership important meetings, votes, and events, in the case where there has been a board member meeting and agenda prepared at least 3 days in advance.
* Plan needed to allow members to recoup costs on consumables they provide to the space. (who?)
* Website plans (who ?)
* New Member orientation (Dawn)
* Training & Accountability (Dawn - initial draft) [create doc with list of tools, include people & doc links as we start making equipment training guides]
* New Storage Shelves (Scott + volunteers)
* Audio/Visual install & configuration (Scott + volunteers)
* Splat server upgrade (Scott)
* Laser cutter soundproofing
New Business
Discuss COVID-19 policies as related to SplatSpace and affiliated operations:
https://www.dcopublichealth.org/services/communicable-diseases/communicable-diseases/coronavirus-disease-2020
https://www.wral.com/coronavirus-charts-three-phases-to-reopen-nc/19068934/
https://indyweek.com/news/northcarolina/cooper-nc-may-begin-to-reopen-next-week/
https://www.nc.gov/covid19
Discuss continued, voluntary, proactive cleaning of frequently used surfaces.
Throw out the community bag of chips.
TODO:
- Start a Slack channel for discussion of COVID-19 related SplatSpace operational or policy changes.
- Splat at your own risk signage?
Officer Reports
President
Vice-President
Treasurer
|
---|
| ||||||||||
---|---|---|---|---|---|---|---|---|---|---|
|
| |||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Monthly Expected Expenses = $2505 | |||||||||||||||||||||||||||
Deficit = - $555/mo |
Departing Members: Tipakorn G, Chris B, Cassy B
New Members:
With our current Membership & Expenses, we can pay bills through 12/2020
https://wiki.splatspace.org/images/c/cb/ReserveProjection05.pdf
TODO:
- Connect with Nation of Makers to see what other makerspaces are doing to address funding and membership issues, operational challenges.
- Talk with our landlord to seek temporary rent forbearance/forgiveness in order to stay in operation.
- Get the previously formulated list of ideas/brainstorming for fundraising and membership engagement, find members willing to pursue these.
- Consider/brainstorm ways that SplatSpace might engage with community, especially with the ongoing challenges presented by COVID-19. (Engagement with children, educational or pastime).
- Update the website (highlight PPE projects, video from workshops, other activities and resources that SplatSpace offers as Durham's makerspace). Offer a curated list of others' activities, relevant events and opportunities. Standard things on Instagram, Facebook, Wordpress, etc.
- Formalize a process for people who are willing to provide access to Associate or Student members when they need it. Andrew Odum and Scott both volunteered some interest in facilitating access this way.
Secretary
At-Large
- Member Relations
- Other
TODO:
- Investigate door-duino problems (10 second delay on credential scanning/door unlock).
Member Reports
Upcoming Events
note new calendar for 2020 External Outreach Events list