2021-12-07
December 7th, 2021
Link to join online meeting: https://meet.google.com/equ-zyfp-vsa?authuser=0&hs=122
Agenda
Summary
- Select Meeting Moderator
- Member Reports
- Guest Introductions
- Upcoming Events
- Recurring Events
- Non-Recurring Events
- Previous Minutes
- Member Attendance
- Recruitment / Retention / Fundraising
- Consent Agenda
- Old Business
- Pinned items
- Action Items
- New Business
- Annual Election
- Officer Reports
- Other
- Trash/Recycling Volunteer
- Adjournment
Initialization
Meeting started at 7:xx PM.
Select Meeting Moderator
- Ask for a volunteer meeting moderator (based on @ddlavinder's presentation: https://www.youtube.com/watch?v=jCoF9Trz2Jg&t=8293s)
- It's an optional role, not required.
- Doesn't have to be done perfectly, we can consult MIBS Simplified Rules of Coordinated Consensus through Chaos for guidance and get a feel for what works for SplatSpace membership.
Member Reports
- member report
- member report
Guest Introductions
- guest info
- guest info
Upcoming Events
note new calendar for 2021 External Outreach Events list
Recurring Events
Regular events carried from month to month.
- Cleanup parties are tentatively held on the last Sunday of each month
- Saturday Science is hosted at SplatSpace on Saturdays from 1 - 4pm. by TriDIYBio {Meetup: [1]}
- TriBRAE Beginning Raspberry Pi, Arduino, and Electronics is hosted at SplatSpace monthly on the 3rd Saturday. {Meetup: [2]}
- Triangle Helium Interest Group is hosted at SplatSpace on Wednesdays from 5 - 7:30pm.
- Makers Connect Social Get-Together is held at SplatSpace monthly on the 3rd Tuesday, from 7 to 8:30pm.
Non-Recurring Events
- SplatSpace Board elections at the November Annual Membership Meeting, moved to December 7th, 2021
- Please encourage any member to run for any board member position.
- Officer role descriptions at: SplatSpace Officers Bylaws#Article_IV:_The_Officers
- Nominations will be finalized at the November 9th meeting.
- Voting will be done using a Google Form (link will be advertised here), voting period will be open from November 9 to December 7.
- As usual, check https://www.meetup.com/splatspace/events/calendar for posted events.
Previous Minutes
- Approve minutes from October 5th, 2021
Recruitment / Retention / Fundraising
Member Attendance
- 55 Dues-paying (voting) members
- Y members in attendance
- Quorum requires 14 members
Notes from the Special Action Committee:
Consent Agenda
New Air Filtration Purchase
- Wen 3417 3-Speed Remote-Controlled Industrial-Strength Air Filtration System (556/702/1044 CFM) - https://www.amazon.com/dp/B07KKXNY26/ref=cm_sw_em_r_mt_dp_YZJ9VJMT08FY39KM33P8?_encoding=UTF8&psc=1
- Price $267.49
- 5 Micro Outer Air Filters 2 pack https://www.amazon.com/dp/B00P84QE6C/ref=cm_sw_em_r_mt_dp_C4EQ13Q84D39TQPD8QM0?_encoding=UTF8&psc=1
- Price $26.66
- 1 Micron Inner Air Filters 2 pack https://www.amazon.com/dp/B079F7XLXQ/ref=cm_sw_em_r_mt_dp_GKN61X4JZBTKXTSGXQ5Y?_encoding=UTF8&psc=1
- Price $44.73
Total $338.88 - Does not include taxes and shipping
Old Business
Pinned Items
Permanent items of the Old Business section carried from month to month.
- Ryan created New Member Onboarding reference documents:
- For new members (simple version): https://docs.google.com/document/d/1WS6hGOBg1eXdSLeJK2YxhIqZXPscr0Qg/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true
- With Dorbo & key fob instructions: https://docs.google.com/document/d/1OPpWS1ZrWfCOaDLCxn67kgUAnkBFq3pc/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true
ToDo Action Items
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
- Identify and maintain (online) lists of SMEs (subject matter experts) for each equipment or space. (No Update)
- Member info onesheet: Blake has made some progress. Want to help? Please do! (No Update) Check the link here: https://docs.google.com/presentation/d/1sle-InQ6Vsm-1tvBai0YQDHXqFZ52FFGEkjcEAo_GTw/edit#slide=id.ga9cd7e7756_0_0
- Website: Blake and Ryan got the website onto Splatspace's github. Blake invites any interested people to join the project. The draft is currently up at https://master.d3vo4125o10qad.amplifyapp.com/index.html. Justin and Blake hope to work on this in the next few months.
- Members are beginning to plan meetups and congregate--Ryan is planning to create and install room capacity placards in the work rooms for informational and safety purposes (supporting continuing COVID and social distancing safety, but also general shop safety). SplatSpace lease provides the total space capacity.
New Business
- Review and see if anything needs edited from the 2020 Safety Code document https://docs.google.com/document/d/1f7ea6mLwwgSszdfBnTaeJ-CY0YVxUPvaNR-oQjVczDs/edit?pli=1
- Create a wiki page for this once it is ready
- New Bonfire fundraiser https://www.bonfire.com/splatspace/
- Will put link on current site
Annual Election
The roles of the SplatSpace board are defined in the Bylaws
Officer Reports
President
- Bonfire t-shirt and merch possibilities?
Vice-President
- item
Treasurer
Account balances as of 10/29/2021:
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This month's income (cash in):
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This month's expenses (cash out):
Income - Expenses = -$691.69
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Active Member count as of 11/7/2021:
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Monthly Expected Expenses
Current = $2510 | ||||||||||||||||||||||||||||||
Deficit/Surplus
Current = $3035 - $2510 = $525/mo |
Departing Members: Charlie H, Jessika T, Julio B, Patrick O
New Members: Brittney M, Fillip C
Arrears: 10 members
We have non-committed funds--go team Raptorcorn!
- Note: the projection below is based on current member dues and recurring donations.
https://wiki.splatspace.org/images/9/91/Reserve_Projection_2021-11-07.pdf
Donations: Thank you to Blake and Graham for your donations. This Thanksgiving, SplatSpace appreciates you, our MVRs (Most Valuable Raptorcorns).
Special thanks (again!) to our anonymous benefactor for (earlier this year) donating $3000 through Fidelity Charitable. Your donation brought us 10 months closer to getting us to this point of having a healthy reserve! Now we can start planning expenditures to help improve SplatSpace for our membership. This was tremendously important and impactful support--thank you.
Pending: SplatSpace's Charitable Solicitation License Exemption filing was due May 15, 2021, with the NC Secretary of State. I haven't yet filed our renewal for 2021, though I plan to soon. I've planned to soon for a while, though... :( Our past filings can be found by searching for "Durham Makerspace" at https://www.sosnc.gov/csl/search. We have filed late previously without incident (so far).
Secretary
- item
Public Relations
- item
At-Large
- item
- item
Other
{none}
Trash/Recycling Volunteer