Difference between revisions of "2021-12-07"
(Created page with "=== December 7th, 2021 === Link to join online meeting: [https://meet.google.com/equ-zyfp-vsa?authuser=0&hs=122] === Agenda === =====Summary===== # Select Meeting Moderator...") |
(Initial version posted, to edit during tonight's board meeting.) |
||
Line 7: | Line 7: | ||
=====Summary===== | =====Summary===== | ||
# Select Meeting Moderator | # Select Meeting Moderator | ||
− | # Minutes | + | # Member Reports |
+ | # Guest Introductions | ||
+ | # Upcoming Events | ||
+ | ## Recurring Events | ||
+ | ## Non-Recurring Events | ||
+ | # Previous Minutes | ||
# Member Attendance | # Member Attendance | ||
+ | # Recruitment / Retention / Fundraising | ||
# Consent Agenda | # Consent Agenda | ||
# Old Business | # Old Business | ||
− | # Action Items | + | ## Pinned items |
+ | ## Action Items | ||
# New Business | # New Business | ||
# Annual Election | # Annual Election | ||
+ | |||
# Officer Reports | # Officer Reports | ||
## [[President]] | ## [[President]] | ||
Line 21: | Line 29: | ||
## [[Public Relations]] | ## [[Public Relations]] | ||
## [[At-Large]] | ## [[At-Large]] | ||
− | # | + | # Other |
− | + | ||
− | + | ||
# Trash/Recycling Volunteer | # Trash/Recycling Volunteer | ||
# Adjournment | # Adjournment | ||
<br> | <br> | ||
+ | |||
+ | ==== Initialization ==== | ||
+ | Meeting started at 7:xx PM. | ||
==== Select Meeting Moderator ==== | ==== Select Meeting Moderator ==== | ||
Line 34: | Line 43: | ||
* It's an optional role, not required. | * It's an optional role, not required. | ||
* Doesn't have to be done perfectly, we can consult [[MIBS Simplified Rules of Coordinated Consensus through Chaos]] for guidance and get a feel for what works for SplatSpace membership. | * Doesn't have to be done perfectly, we can consult [[MIBS Simplified Rules of Coordinated Consensus through Chaos]] for guidance and get a feel for what works for SplatSpace membership. | ||
+ | |||
+ | <br> | ||
+ | |||
+ | ==== Member Reports ==== | ||
+ | |||
+ | * member report | ||
+ | * member report | ||
+ | |||
+ | <br> | ||
==== Guest Introductions ==== | ==== Guest Introductions ==== | ||
+ | * guest info | ||
+ | * guest info | ||
− | + | <br> | |
− | |||
− | ==== | + | ==== Upcoming Events ==== |
− | + | ''note new calendar for 2021 [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events list] | |
− | ==== | + | ===== Recurring Events ===== |
− | + | ''Regular events carried from month to month.'' | |
− | + | * Cleanup parties are tentatively held on the last Sunday of each month | |
− | 7 | + | * [[Saturday Science]] is hosted at SplatSpace on Saturdays from 1 - 4pm. by [http://www.tridiybio.org/ TriDIYBio] {Meetup: [https://www.meetup.com/splatspace/events/wscnjsyccnbmb/]} |
+ | * TriBRAE [[Beginning Raspberry Pi, Arduino, and Electronics]] is hosted at SplatSpace monthly on the 3rd Saturday. {Meetup: [https://www.meetup.com/splatspace/events/bwnkksyccnbvb/]} | ||
+ | * [https://www.meetup.com/splatspace/events/glfsmsyccnbkc/ Triangle Helium Interest Group] is hosted at SplatSpace on Wednesdays from 5 - 7:30pm. | ||
+ | * [https://www.meetup.com/splatspace/events/szpqksycckbbc/ Makers Connect Social Get-Together] is held at SplatSpace monthly on the 3rd Tuesday, from 7 to 8:30pm. | ||
− | ==== | + | ===== Non-Recurring Events ===== |
+ | * SplatSpace Board elections at the November Annual Membership Meeting, moved to December 7th, 2021 | ||
+ | ** Please encourage any member to run for any board member position. | ||
+ | ** Officer role descriptions at: [https://wiki.splatspace.org/index.php/Bylaws#Article_IV:_The_Officers SplatSpace Officers] [[Bylaws#Article_IV:_The_Officers]] | ||
+ | ** Nominations will be finalized at the November 9th meeting. | ||
+ | ** Voting will be done using a Google Form (link will be advertised here), voting period will be open from November 9 to December 7. | ||
+ | * [https://nrvclub.net/november-model-railroad-show/ Neuse River Valley Model Train Show] Nov. 6-7, 2021, 9am-5pm at the NC State Fairgrounds - SplatSpace is hosting a Learn To Solder table, [https://nrvclub.net/wp-content/uploads/2021/05/November-2021-flyer-1.pdf Discount Door Entry Coupon] | ||
+ | * As usual, check [https://www.meetup.com/splatspace/events/calendar https://www.meetup.com/splatspace/events/calendar] for posted events. | ||
− | |||
<br> | <br> | ||
− | ==== | + | ==== Previous Minutes ==== |
− | + | * Approve minutes from October 5th, 2021 | |
− | + | ||
− | + | <br> | |
− | + | ==== Recruitment / Retention / Fundraising ==== | |
− | + | ===== Member Attendance ===== | |
+ | * 55 Dues-paying (voting) members | ||
+ | * Y members in attendance | ||
+ | * Quorum requires 14 members | ||
+ | <br> | ||
+ | Notes from the Special Action Committee: | ||
− | < | + | <br> |
− | ==== | + | ==== Consent Agenda ==== |
− | < | + | ''{none}'' |
+ | <br> | ||
+ | |||
+ | ==== Old Business ==== | ||
+ | |||
+ | ===== Pinned Items ===== | ||
+ | ''Permanent items of the Old Business section carried from month to month.'' | ||
+ | |||
+ | * Ryan created New Member Onboarding reference documents: | ||
+ | ** For new members (simple version): https://docs.google.com/document/d/1WS6hGOBg1eXdSLeJK2YxhIqZXPscr0Qg/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true | ||
+ | ** With Dorbo & key fob instructions: https://docs.google.com/document/d/1OPpWS1ZrWfCOaDLCxn67kgUAnkBFq3pc/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true | ||
− | |||
<br> | <br> | ||
− | ==== | + | ===== ToDo Action Items ===== |
+ | ''(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)'' | ||
− | * | + | * Identify and maintain (online) lists of SMEs (subject matter experts) for each equipment or space. (No Update) |
− | + | ||
− | * | + | * Member info onesheet: it contains a lot of good information, is about 75% finished, but isn't organized well yet. Want to help? Please do! (No Update) Check the link here: https://docs.google.com/presentation/d/1sle-InQ6Vsm-1tvBai0YQDHXqFZ52FFGEkjcEAo_GTw/edit#slide=id.ga9cd7e7756_0_0 |
− | * | + | * Website: on hold for a little while at the moment. Blake invites any interested people to join the project. The draft is currently up at https://master.d3vo4125o10qad.amplifyapp.com/index.html. Still needs some work. Wordpress and Stripe are not playing well. Ryan noted that the member self-management portion might be unnecessary, which would simplify the system. |
− | * Ryan to | + | * Members are beginning to plan meetups and congregate--Ryan is planning to create and install room capacity placards in the work rooms for informational and safety purposes (supporting continuing COVID and social distancing safety, but also general shop safety). SplatSpace lease provides the total space capacity. |
− | + | <br> | |
− | + | ==== New Business ==== | |
− | + | ||
− | * | + | * Annual meeting to be moved to Dec 7 |
− | + | ||
− | + | ||
− | + | ||
− | + | ||
+ | * Bonfire t-shirt and merch possibilities? | ||
+ | |||
+ | <br> | ||
==== Annual Election ==== | ==== Annual Election ==== | ||
The roles of the SplatSpace board are defined in the [[Bylaws]] | The roles of the SplatSpace board are defined in the [[Bylaws]] | ||
* No quorum could be reached. Election was extended to Nov 17 to get more votes. | * No quorum could be reached. Election was extended to Nov 17 to get more votes. | ||
+ | |||
+ | <br> | ||
==== Officer Reports ==== | ==== Officer Reports ==== | ||
=====[[President]]===== | =====[[President]]===== | ||
− | |||
− | + | * item | |
− | + | ||
− | + | ||
<br> | <br> | ||
− | |||
− | |||
− | + | =====[[Vice-President]]===== | |
− | + | * item | |
+ | |||
+ | <br> | ||
+ | |||
+ | =====[[Treasurer]]===== | ||
{| class="wikitable" | {| class="wikitable" | ||
|- | |- | ||
! | ! | ||
− | + | Account balances as of 10/29/2021: | |
{| class="wikitable" | {| class="wikitable" | ||
|- | |- | ||
− | ! + BB&T !! + Cash !! | + | ! + BB&T !! + Cash !! Total !! - Outstanding !! - Escrow !! - 3 mo reserve !! Non-committed |
|- | |- | ||
− | | <span style="color:#C0C0C0"> $ | + | | <span style="color:#C0C0C0"> $8124.05 </span> || <span style="color:#C0C0C0"> $174 </span> || <span style="color:#C0C0C0"> $8298.05 </span> || <span style="color:#C0C0C0"> $0 </span> || <span style="color:#C0C0C0"> $0 </span> || <span style="color:#C0C0C0"> $7500 </span> || <span style="color:#C0C0C0"> $798.05 </span> |
|- | |- | ||
− | | $ | + | | $8124.05 || $174 || $8298.05 || $0 || $0 || $0 || <span style="color:#0000FF"> $8298.05 </span> |
|} | |} | ||
|} | |} | ||
Line 135: | Line 175: | ||
|- | |- | ||
! | ! | ||
− | + | This month's income (cash in): | |
{| class="wikitable" | {| class="wikitable" | ||
|- | |- | ||
− | ! Member Dues !! Donations !! Other !! | + | ! Member Dues !! Donations !! Other !! Total |
|- | |- | ||
− | | $ | + | | $2539.59 || $150 || $0 || $2689.59 |
|} | |} | ||
|- | |- | ||
! | ! | ||
− | + | This month's expenses (cash out): | |
− | + | ||
{| class="wikitable" | {| class="wikitable" | ||
|- | |- | ||
− | ! UDI Rent !! Linode.com !! Spectrum | + | ! UDI Rent !! Linode.com !! Spectrum !! Misc !! Total |
|- | |- | ||
− | | $ | + | | $2400 || $7.13 || $99.99 || $874.15 || $3381.27 |
|} | |} | ||
− | + | Income - Expenses = <span style="color:#BB0000"> -$691.69 </span> | |
− | + | <br> | |
+ | Potentially recoverable back dues = ~$1040 | ||
|} | |} | ||
Line 160: | Line 200: | ||
|- | |- | ||
! | ! | ||
− | + | Active Member count as of 11/7/2021:<br> | |
+ | (Active = paid dues within past 60 days) | ||
{| class="wikitable" | {| class="wikitable" | ||
|- | |- | ||
! Membership Type !! # Members !! Expected Dues !! <span style="color:#99A3A4"> Target # Members</span> !! <span style="color:#99A3A4"> Target Dues </span> | ! Membership Type !! # Members !! Expected Dues !! <span style="color:#99A3A4"> Target # Members</span> !! <span style="color:#99A3A4"> Target Dues </span> | ||
|- | |- | ||
− | | Full || | + | | Full || 38 || $2280 || <span style="color:#99A3A4"> 27 </span> || <span style="color:#99A3A4"> $1620 </span> |
+ | |- | ||
+ | | Full (Legacy) || 7 || $350 | ||
|- | |- | ||
− | | | + | | Associate || 5 || $125 |
|- | |- | ||
− | | Associate | + | | Associate (Legacy) || 3 || $60 |
|- | |- | ||
− | | | + | | Student || 2 || $70 |
|- | |- | ||
− | | | + | | Recurring Donors || <span style="color:#C0C0C0"> (2) </span> || $150 |
|- | |- | ||
− | | | + | | Total || 55 || <span style="color:#0000FF">$3035</span> || <span style="color:#99A3A4"> 52 </span> || <span style="color:#99A3A4"> $2545 </span> |
|} | |} | ||
|- | |- | ||
!Monthly Expected Expenses | !Monthly Expected Expenses | ||
− | + | Current = $2510 | |
− | + | ||
− | + | ||
|- | |- | ||
!Deficit/Surplus | !Deficit/Surplus | ||
− | + | Current = $3035 - $2510 = <span style="color:#00BB00"> $525/mo </span> | |
− | + | ||
− | + | ||
|} | |} | ||
− | '''Departing Members''': | + | '''Departing Members''': Charlie H, Jessika T, Julio B, Patrick O |
− | '''New Members''': | + | '''New Members''': Brittney M, Fillip C |
+ | |||
+ | '''Arrears''': 10 members | ||
+ | |||
+ | <br> | ||
+ | |||
+ | We have non-committed funds--go team Raptorcorn! | ||
+ | *Note: the projection below is based on current member dues and recurring donations. | ||
+ | |||
+ | https://wiki.splatspace.org/images/9/91/Reserve_Projection_2021-11-07.pdf | ||
+ | |||
+ | <br> | ||
− | + | Donations: Thank you to <b>Blake and Graham</b> for your donations. This Thanksgiving, SplatSpace appreciates you, our MVRs (Most Valuable Raptorcorns). | |
<br> | <br> | ||
− | + | Special thanks (again!) to our anonymous benefactor for (earlier this year) donating $3000 through [https://www.fidelitycharitable.org/ Fidelity Charitable]. Your donation brought us 10 months closer to getting us to this point of having a healthy reserve! Now we can start planning expenditures to help improve SplatSpace for our membership. This was tremendously important and impactful support--thank you. | |
− | + | ||
− | https:// | + | |
− | + | ||
<br> | <br> | ||
− | + | Pending: SplatSpace's Charitable Solicitation License Exemption filing was due May 15, 2021, with the NC Secretary of State. I haven't yet filed our renewal for 2021, though I plan to soon. I've planned to soon for a while, though... :( Our past filings can be found by searching for "Durham Makerspace" at https://www.sosnc.gov/csl/search. We have filed late previously without incident (so far). | |
− | + | ||
− | + | ||
− | ' | + | |
− | + | ||
<br> | <br> | ||
=====[[Secretary]]===== | =====[[Secretary]]===== | ||
− | + | ||
+ | * item | ||
<br> | <br> | ||
Line 218: | Line 262: | ||
=====[[Public Relations]]===== | =====[[Public Relations]]===== | ||
− | + | * item | |
<br> | <br> | ||
Line 224: | Line 268: | ||
=====[[At-Large]]===== | =====[[At-Large]]===== | ||
− | + | * item | |
− | * | + | * item |
<br> | <br> | ||
− | ==== | + | ===== Other ===== |
+ | ''{none}'' | ||
− | + | <br> | |
− | + | ||
− | + | ||
− | + | ||
− | + | ||
==== Trash/Recycling Volunteer ==== | ==== Trash/Recycling Volunteer ==== | ||
+ | |||
+ | <br> | ||
==== Adjournment ==== | ==== Adjournment ==== | ||
[[Category:Meetings]] | [[Category:Meetings]] |
Revision as of 19:39, 22 November 2021
December 7th, 2021
Link to join online meeting: [1]
Agenda
Summary
- Select Meeting Moderator
- Member Reports
- Guest Introductions
- Upcoming Events
- Recurring Events
- Non-Recurring Events
- Previous Minutes
- Member Attendance
- Recruitment / Retention / Fundraising
- Consent Agenda
- Old Business
- Pinned items
- Action Items
- New Business
- Annual Election
- Officer Reports
- Other
- Trash/Recycling Volunteer
- Adjournment
Initialization
Meeting started at 7:xx PM.
Select Meeting Moderator
- Ask for a volunteer meeting moderator (based on @ddlavinder's presentation: https://www.youtube.com/watch?v=jCoF9Trz2Jg&t=8293s)
- It's an optional role, not required.
- Doesn't have to be done perfectly, we can consult MIBS Simplified Rules of Coordinated Consensus through Chaos for guidance and get a feel for what works for SplatSpace membership.
Member Reports
- member report
- member report
Guest Introductions
- guest info
- guest info
Upcoming Events
note new calendar for 2021 External Outreach Events list
Recurring Events
Regular events carried from month to month.
- Cleanup parties are tentatively held on the last Sunday of each month
- Saturday Science is hosted at SplatSpace on Saturdays from 1 - 4pm. by TriDIYBio {Meetup: [2]}
- TriBRAE Beginning Raspberry Pi, Arduino, and Electronics is hosted at SplatSpace monthly on the 3rd Saturday. {Meetup: [3]}
- Triangle Helium Interest Group is hosted at SplatSpace on Wednesdays from 5 - 7:30pm.
- Makers Connect Social Get-Together is held at SplatSpace monthly on the 3rd Tuesday, from 7 to 8:30pm.
Non-Recurring Events
- SplatSpace Board elections at the November Annual Membership Meeting, moved to December 7th, 2021
- Please encourage any member to run for any board member position.
- Officer role descriptions at: SplatSpace Officers Bylaws#Article_IV:_The_Officers
- Nominations will be finalized at the November 9th meeting.
- Voting will be done using a Google Form (link will be advertised here), voting period will be open from November 9 to December 7.
- Neuse River Valley Model Train Show Nov. 6-7, 2021, 9am-5pm at the NC State Fairgrounds - SplatSpace is hosting a Learn To Solder table, Discount Door Entry Coupon
- As usual, check https://www.meetup.com/splatspace/events/calendar for posted events.
Previous Minutes
- Approve minutes from October 5th, 2021
Recruitment / Retention / Fundraising
Member Attendance
- 55 Dues-paying (voting) members
- Y members in attendance
- Quorum requires 14 members
Notes from the Special Action Committee:
Consent Agenda
{none}
Old Business
Pinned Items
Permanent items of the Old Business section carried from month to month.
- Ryan created New Member Onboarding reference documents:
- For new members (simple version): https://docs.google.com/document/d/1WS6hGOBg1eXdSLeJK2YxhIqZXPscr0Qg/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true
- With Dorbo & key fob instructions: https://docs.google.com/document/d/1OPpWS1ZrWfCOaDLCxn67kgUAnkBFq3pc/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true
ToDo Action Items
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
- Identify and maintain (online) lists of SMEs (subject matter experts) for each equipment or space. (No Update)
- Member info onesheet: it contains a lot of good information, is about 75% finished, but isn't organized well yet. Want to help? Please do! (No Update) Check the link here: https://docs.google.com/presentation/d/1sle-InQ6Vsm-1tvBai0YQDHXqFZ52FFGEkjcEAo_GTw/edit#slide=id.ga9cd7e7756_0_0
- Website: on hold for a little while at the moment. Blake invites any interested people to join the project. The draft is currently up at https://master.d3vo4125o10qad.amplifyapp.com/index.html. Still needs some work. Wordpress and Stripe are not playing well. Ryan noted that the member self-management portion might be unnecessary, which would simplify the system.
- Members are beginning to plan meetups and congregate--Ryan is planning to create and install room capacity placards in the work rooms for informational and safety purposes (supporting continuing COVID and social distancing safety, but also general shop safety). SplatSpace lease provides the total space capacity.
New Business
- Annual meeting to be moved to Dec 7
- Bonfire t-shirt and merch possibilities?
Annual Election
The roles of the SplatSpace board are defined in the Bylaws
- No quorum could be reached. Election was extended to Nov 17 to get more votes.
Officer Reports
President
- item
Vice-President
- item
Treasurer
Account balances as of 10/29/2021:
|
---|
This month's income (cash in):
| ||||||||||
---|---|---|---|---|---|---|---|---|---|---|
This month's expenses (cash out):
Income - Expenses = -$691.69
|
Active Member count as of 11/7/2021:
| ||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Monthly Expected Expenses
Current = $2510 | ||||||||||||||||||||||||||||||
Deficit/Surplus
Current = $3035 - $2510 = $525/mo |
Departing Members: Charlie H, Jessika T, Julio B, Patrick O
New Members: Brittney M, Fillip C
Arrears: 10 members
We have non-committed funds--go team Raptorcorn!
- Note: the projection below is based on current member dues and recurring donations.
https://wiki.splatspace.org/images/9/91/Reserve_Projection_2021-11-07.pdf
Donations: Thank you to Blake and Graham for your donations. This Thanksgiving, SplatSpace appreciates you, our MVRs (Most Valuable Raptorcorns).
Special thanks (again!) to our anonymous benefactor for (earlier this year) donating $3000 through Fidelity Charitable. Your donation brought us 10 months closer to getting us to this point of having a healthy reserve! Now we can start planning expenditures to help improve SplatSpace for our membership. This was tremendously important and impactful support--thank you.
Pending: SplatSpace's Charitable Solicitation License Exemption filing was due May 15, 2021, with the NC Secretary of State. I haven't yet filed our renewal for 2021, though I plan to soon. I've planned to soon for a while, though... :( Our past filings can be found by searching for "Durham Makerspace" at https://www.sosnc.gov/csl/search. We have filed late previously without incident (so far).
Secretary
- item
Public Relations
- item
At-Large
- item
- item
Other
{none}
Trash/Recycling Volunteer