Difference between revisions of "2011-04-05"

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(Treasurer)
(Treasurer)
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BB&T account balance: $1275.50 (-$895 rent payment pending)
 
BB&T account balance: $1275.50 (-$895 rent payment pending)
 +
 
Paypal account balance: $1649.94 (includes $900 pending payment to clear on 4/7)
 
Paypal account balance: $1649.94 (includes $900 pending payment to clear on 4/7)
  

Revision as of 22:25, 5 April 2011

Contents

April 4th, 2011

Agenda

  1. Approve draft minutes of the last meeting
  2. Consent Agenda
  3. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
  4. Member Reports
  5. New Business
  6. Adjournment

Minutes

Attendance:

Initialization

Consent Agenda

  • Officially add wiki maintenance and blog administration (not posts) to the Secretary's role.

Officer Reports

President
  • We are participating in the Hackerspace challenge, and Justis is heading up our team!
  • Hosting Paul Overton of dudecraft: Great Success and fun times
  • We had our first movie night! Watched Cube. Thanks for making it happen Jeff!
  • Another fantastic intro to electronics with Dane. Our collaboration with The Public School is going really well.
  • A note on hosting meetings at the space: if you schedule one, please make sure you can be there
Vice-President
Treasurer

BB&T account balance: $1275.50 (-$895 rent payment pending)

Paypal account balance: $1649.94 (includes $900 pending payment to clear on 4/7)

I received the CREH-Snow account number from Kim and defined CREH-Snow as a payee on BB&T Bill Payment. I created the first rent payment via bill payment from BB&T on 3/30, which is when I received their account number. I let Kim know that payment was created and takes 5 business days to clear, so they can expect it on April 6th. Going forward, I will create the payment in advance in future months so they receive it by the first of the month. Once we get all the Paypal money transferred over and have enough of a cushion to avoid overdraft, I'll set it up as an automatic monthly payment.=

Status of transitioning off Paypal:

In talking with BB&T merchant services, all of their services through Authorize.net make us subject to PCI DSS - Payment Card Industry Data Security Standards. This is a Bad Thing, in my opinion.

When we use Paypal, we are never exposed to the actual cardholder information or credit card data for our dues payments & donations. Authorize.net works differently; apparently just having a payment button on our website that links to Authorize.net is somehow construed as us "processing credit card data".

My contact at BB&T Merchant Services obtained for me the minimal set of requirements that we would have to meet under PCI if we went with BB&T, which I sent out to the board alias. The questionnaire we would have to complete is fairly simple, with only two requirements (restrict physical access to cardholder data, and maintain a policy that addresses information security) and we could reply "not applicable" to both of them, since we should never receive any cardholder data (specifically defined under PCI as the primary account number plus name, expiration date, etc.) from Authorize.net.

We would still be responsible to confirm that Authorize.net is PCI compliant (which i'm pretty sure i can do by just sending them an email asking them if they are and getting a written response back in the affirmative), and BB&T will charge us $6/mo for PCI compliance (so our recurring monthly cost to go with BB&T will be $16.00) no matter what level of assessment we require.

To me, this seems like unnecessary overhead; also, I'm leery of making ourselves possibly subject to PCI compliance audits. I've started looking through the set of payment gateways supported by Spreedly to see what alternatives are out there. One of them has a hosted gateway service that would not impose PCI requirements on us, which looks promising, but I need to dig into the details. I hope to have a recommendation some time later this week. My goal is still to have us set up with an alternative payment option by the time the April payments for May dues roll around (4/20).

Secretary
Public Relations

Old Business

New Business

Member Reports

Adjournment