Difference between revisions of "2011-05-03"

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=====[[Treasurer]]=====
 
=====[[Treasurer]]=====
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'''PayPal balance as of 5/3: $1906.54'''
 +
(Initiated transfer of $1500 of that to BB&T account on 5/3; transfers take about 5 business days)
 +
 +
As a side note, we have had our first PayPal dispute; it was not initiated by a member, but rather was an inquiry by PayPal into a $50 payment from Gavril Huber.  Apparently it was flagged for review because of an address mismatch on his account, and they wanted to know where we had shipped his item.  I followed their dispute resolution process, labeled it an "intangible goods" transaction, explained the situation, and provided my phone number and the treasurer@splatspace.org email address if they want to follow up; I expect them to make it go away. 
 +
 +
While dealing with that, I noticed that the primary email address for the paypal account was set to paypal@splatspace.org; I don't know if anyone is checking that account, but I am not.  I have changed the primary email address to be treasurer@splatspace.org for future ease of use.
 +
 +
'''BB&T balance as of 5/3: $937.44'''
 +
 +
BB&T just converted all their small business accounts, including ours, to Small Business OnLine.  After reading through the notices, they've mostly added new security features (alerts and verification).  Also, we can add up to ten users to our account.  If anyone wants me to add another user to the BB&T account (president, secretary, etc.) please let me know.
 +
 +
'''Misc updates'''
 +
 +
During the month of April, Ashley brought up the topic of paying taxes (good catch!).  After some thrashing about on the IRS website, I talked with my tax accountant and he pointed me in the right direction.  Because we are a non-profit with gross income under $25,000/year, we can file online using an electronic postcard format, and the filing deadline is May 15th.  I have all the info needed now and will file our e-postcard next week.
 +
 +
Dealing with the tax question consumed some of the time I had hoped to put toward researching alternate payment methods, so I was not able to get alternatives in place in time for the April payment of May dues.  My proposals for alternate payment options are on the consent agenda.  Once we have consensus on a forward direction, I will move us over to the option(s) selected.
 +
 +
I've fallen behind on tracking who has paid their dues; I will update the dues spreadsheet and send out (individual) notices to people who are in arrears later this week.
 +
 +
Any questions, give me a call at 919-384-7275 - I'm in Puerto Rico tonight but am on the same timezone and my phone works. :)
  
 
=====[[Secretary]]=====
 
=====[[Secretary]]=====

Revision as of 15:35, 3 May 2011

Contents

May 3rd, 2011

Agenda

  1. Approve draft minutes of the last meeting
  2. Consent Agenda
  3. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
  4. Member Reports
  5. New Business
  6. Adjournment

Minutes

Attendance:

  • Alan Dipert


Initialization

Consent Agenda

Officer Reports

President
  • GHC project concluded - many thanks to all who participated!
  • We hosted another Durham Public School meetup, on experimental literature.
  • We were represented at both RARS Fest and CarolinaCon.
    • Scott Hall made us an awesome tri-fold
Vice-President
Treasurer

PayPal balance as of 5/3: $1906.54 (Initiated transfer of $1500 of that to BB&T account on 5/3; transfers take about 5 business days)

As a side note, we have had our first PayPal dispute; it was not initiated by a member, but rather was an inquiry by PayPal into a $50 payment from Gavril Huber. Apparently it was flagged for review because of an address mismatch on his account, and they wanted to know where we had shipped his item. I followed their dispute resolution process, labeled it an "intangible goods" transaction, explained the situation, and provided my phone number and the treasurer@splatspace.org email address if they want to follow up; I expect them to make it go away.

While dealing with that, I noticed that the primary email address for the paypal account was set to paypal@splatspace.org; I don't know if anyone is checking that account, but I am not. I have changed the primary email address to be treasurer@splatspace.org for future ease of use.

BB&T balance as of 5/3: $937.44

BB&T just converted all their small business accounts, including ours, to Small Business OnLine. After reading through the notices, they've mostly added new security features (alerts and verification). Also, we can add up to ten users to our account. If anyone wants me to add another user to the BB&T account (president, secretary, etc.) please let me know.

Misc updates

During the month of April, Ashley brought up the topic of paying taxes (good catch!). After some thrashing about on the IRS website, I talked with my tax accountant and he pointed me in the right direction. Because we are a non-profit with gross income under $25,000/year, we can file online using an electronic postcard format, and the filing deadline is May 15th. I have all the info needed now and will file our e-postcard next week.

Dealing with the tax question consumed some of the time I had hoped to put toward researching alternate payment methods, so I was not able to get alternatives in place in time for the April payment of May dues. My proposals for alternate payment options are on the consent agenda. Once we have consensus on a forward direction, I will move us over to the option(s) selected.

I've fallen behind on tracking who has paid their dues; I will update the dues spreadsheet and send out (individual) notices to people who are in arrears later this week.

Any questions, give me a call at 919-384-7275 - I'm in Puerto Rico tonight but am on the same timezone and my phone works. :)

Secretary
  • Agreement Audit Complete
    • 39 members since we started
    • 36 are active, 3 have quit
      • For some definition of 'active' and 'quit'
    • 9 are missing member agreements
    • 7 are missing member application data
    • 1 is not just lacking application data, but only has his first name in any record. "Andrew".
  • Application Data Audit starting
  • Current membership information will be cross-referenced with treasurer payment records. Regularly paying/intending to regularly pay will be the final definition of 'active' and 'quit'.


Public Relations
  • Still excessively excited that we had a new member visit and join due to a tweet. Trying to tweet about more of the individual events.
  • No progress on the tri-fold paper handout yet.

Old Business

  • No old business.

New Business

  • No new business.

Member Reports

Adjournment

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