Difference between revisions of "2012-01-03"

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(Vice-President)
(Secretary)
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=====[[Secretary]]=====
 
=====[[Secretary]]=====
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zilch
  
 
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=====[[Public Relations]]=====

Revision as of 03:06, 7 February 2012

Contents

January 3rd, 2012

Agenda

  1. Approve draft minutes of the last meeting
  2. Consent Agenda
  3. Officer Annual Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
  4. New Business
  5. Old Business
  6. Member Reports
  7. Adjournment

Minutes

Initialization

Consent Agenda

Officer Reports

President
  • Big thank-you to Lisa, Drew, Darren, and Mauricio for pulling our 501c3 application together! (APPLAUSE!)
 Had to get it in by 12/31/11. Drew is a spreadsheet master.  It's important to pay attention to mail under the door. Confirmation in next couploe of weeks about whether they accept. [received] Later will receive acceptance.
  • From last month: I still need to draft and wikify a delegate appointment policy.
    • A policy for dictacting how board members can annoint helpers for specific tasks
  • January goal: Work with Darren to contact dormant members about rejoining or returning keys.
  • January the 8th, 2pm: Cleanup!
    • This is in preparation for SparkFun's visit on the 10th.
  • Membership Drive!
    • We're barely in the black but should think about what in 2012 we can do to increase membership. The more the merrier!
    • Visualizing money we have for tools. Other people have does this..
    • Delegates. Will stick something on the wiki.

Catch up on membership and key inventory. 10 missing people with keys. Will try and get thaye keys back. Question from Scott about reactivating people. Lisa says people can rejoin. Alan will cane them. Financially okay. Not amazing. If anyone has ideas, follow up with him.

Teaching programming. Has tried in the past and almsot always failed. Important to remember that as practitioners, we have no idea what it means to learn from scratch. Justis: discussion has been geared for non-programmers. Huge problem, but let's do it.

Vice-President

Proposal. Each month process the previous month's income and put money into a maintenance fund, which will go into a tool fund. Can use tool or wiki to vote for which tools to buy. Justis may seed tool fund and encourages others. People may donate tools. Phil: Can people target their donation to a specific tool? Drew: Can have tax implications - Should have 3 months of operating expenses on hand first. (added to proposal) Lisa: We can permanently set that aside. Action item: for targeted donaton, Lisa will look it up. Mike: Matching funds in general is a targeted donation. Scott: Physical donation? Lisa: Will put donation rules on the wiki. Who will write up mechanism for targeted donations? Darren: through WePay. Justis wants Darren to sign off on this if he doesn't write it. Will will do the net balance going forward. for each month going to eval net income. Net will take first 20 and put in maint fund and remaining 50 percent go to tool fund and 100 goes directly to tool fund. If we thought something was worth purchasing, it's worth maintaining. Can always tweak this through another consent agenda. Consumabes are not a part of this. Let's do it!

Treasurer
  • Account balances:
    • Paypal balance as of 1/3: $0
    • BB&T balance as of 1/3: $3432.94 available / $5125.94 pending
    • WePay balance as of 1/3: $326.70
    • Total balance as of 1/3: $5452.64


  • December income:
    • Paypal - $193.00
    • WePay - $1642.70
    • Checks - $50
    • Total: $1885.70


  • December expenses:
    • 501(c) IRS fee - $856.00
    • CREH-Snow (rent) - $920.00 (Has not been cashed yet)
    • Prime Rate Premium (insurance) - $114.88 + $109.48 = $224.36
    • Total: $2000.36


We are -$114.66 this month but $856 was a one time fee for the IRS 503(c) filing and we paid double insurance plus a late fee. The extra income came in from people paying up missing dues and a few people paying quarterly for their dues. Thank you!

Normal operating expenses should be rent + insurance which will be $1030. We have 21 full members and another 4 associate memberships which should bring us in $1130 per month.

Secretary

zilch

Public Relations

New Business

Old Business

Member Reports

Adjournment