2014-04-01

April 1st, 2014

Agenda

1. Approve draft minutes of the last meeting
2. Consent Agenda
3. Officer Annual Reports
   1. President
   2. Vice-President
   3. Treasurer
   4. Secretary
   5. Public Relations
4. New Business
5. Old Business
6. Member Reports
7. Adjournment

Minutes

Initialization

Member Attendance

• 22 with 3 new

Officer Reports

President

• lots of email contact about space, membership, etc
• payment processor not integrated with CiviCrm but stand alone app is close

Vice-President

• Burlington mini maker faire
  • Need more people to come out or we will give up some of the tables
    • PR might take up a table with the PACE setup

Treasurer

• Account balances:
  • BB&T balance as of 3/31/14: $12,985.98 available
  • WePay balance as of 3/31/14: $0
  • Total balance as of 3/31/14: $12,985.98

• This month's income (3/4/14 - 3/31/14):
  • WePay - $1,150.36
  • Square - $262.57
  • BB&T Deposits - $665.00
  • Total: $2,077.93

• This month's expenses (3/4/14 - 3/31/14):
  • CREH-Snow (rent) - $1,450.00
  • CREH-Snow (fee for more fobs) - $150.00
  • Cate Grey (purchasing electronic test equipment) - $750.00
  • Total: $2,350.00

• Income - expenses = $-272.07
• Maintenance fund ($191.01 + $0) = $191.01
• Tool fund ($4,516.79 - $750.00 + $0) = $3,766.79

• Interesting info this month:
  • Month-to-month decrease of $272.07
    • mostly due to tool fund expenditure for purchasing electronic test equipment (see previous business meeting minutes for consent agenda vote and details)
    • also due to only having only 26 members pay dues in March (for the month of April)
    • 20 members have not yet paid dues for April: 15 are one month behind, 5 are more than 1 month behind); if everyone was paid up, we would have more than $800 additional in the bank
  • Dues payment processing
    • March 12th was the last day to process invoices via WePay; however, I was surprised to see that anyone who had auto-pay enabled via WePay still had a payment drafted so we did get some of our normal WePay dues payments this month; don't know if that will continue to be the case or not
    • we don't yet have new front-end invoicing and payment system in place
    • until we get new system in place, the ways to pay dues are: check, cash (in person), and credit card (in person via Square)
  • 1 new (full) member joined in March
    • Naomi Parkhurst

Secretary

• Discussion about new members and mentoring etc.

Public Relations

• Nothing new, not in attendence

New Business

• Pizza in the kitchen

Member Reports

• JC
  • Thanksgiving in sping
    • Parklet concept
    • Lantern parade
  • New grinder for annex but needs some fixing
• SH
  • RARS fest table needs volunteers
  • Donated PS/2 usb adaptors
  • Any kits from Velleman you want ordered talk to SH
• Talk about membership signup offline