2014-10-07

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Contents

October 7th, 2014

Agenda

  1. Approve draft minutes of the last meeting
  2. Consent Agenda
  3. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
  4. New Business
  5. Old Business
  6. Member Reports
  7. Adjournment

Minutes

Initialization

Member Attendance
  • 20 with 2 new

Consent Agenda

  • Vote to extend our lease at the Snow Building for an additional 3 months (until January 15, 2015).

Officer Reports

President
  • We need to vote on the consent agenda to sign extension for the current lease in the Snow building
  • Voting on the UDI space will happen either at the next month meeting or some type of special vote
  • We need to look at Internet access in the UDI space
  • Looking to sign the UDI lease to start Dec 15 but start date is still up for negotiation
  • 14 members present
  • 5 remote votes
  • we have quorum
  • there was an objection to voting on the lease without information on the UDI Center
  • discussion about the UDI space
    • 1911 sqft at $11 sqft/yr so should be $1751/mo
    • we have a draft lease but it's still up for negotiation
    • Jim P wants to get rid of clause 7 regarding forfieting property seisure in case of non-payment of rent
    • we will see about making a change regarding external signage
  • no opposition or abstentions so the motion to sign another 3 months at Snow passes
Vice-President
  • Nothing to add
Treasurer
  • Last month finances were updated for last month
  • Account balances:
    • BB&T balance as of 10/7/14: $10,401.14
    • WePay balance as of 10/7/14: $150
    • Total balance as of 10/7/14: $10,551.14


  • This month's income (9/3/14 - 10/7/14):
    • WePay - $1,141.35
    • Square - $0.00
    • BB&T Deposits - $360.00
    • Total: $1,501.35


  • This month's expenses (9/3/14 - 10/7/14):
    • CREH-Snow (rent) - $1,450.00
    • Rackspace Cloud (web hosting) - $31.16
    • Jeff Crews (tool purchase reimbursement) - $1,500.00
    • Keith Morris (deposit refund) - $15.00
    • Total: -$2,996.16


  • Income - expenses = -$1,494.81
  • Maintenance fund ($181.01 + $0) = $181.01
  • Tool fund ($3,615.49 - $1500 + $0) = $2,115.49


Secretary
  • Insurance is up for renewal
    • Insurance company is going to try and get us a different agreement with another underwritter that specializes in non-profits
    • should hear back in the next couple of days
  • ATO conference free pass and 15% discount code
  • Bullitron has a new game called Endless Lair by local game developer
Public Relations

New Business

  • board elections can take place between now and December
    • decided to make elections in the Nov business meeting

Old Business

Member Reports

  • Phil R speaking at ATO conference
  • Phil R talking about Lake Crabtree park potentially be taken over by the airport authority

Adjournment