2019-12-03

Dec 3, 2019

Agenda

1. Approve draft minutes of the last meeting
2. Consent Agenda
3. Old Business
4. New Business
5. Officer Reports
   1. President
   2. Vice-President
   3. Treasurer
   4. Secretary
   5. At-Large
      1. Member Relations
6. Member Reports
7. Coming Events
8. Adjournment

Minutes

• Approve minutes from Nov 7, 2019

Member Attendance

50 Dues-paying (voting) members
Quorum = 13 members

Old Business

Safety Policies: during discussion of the Code of Conduct, decision made to move safety concerns to a separate Safety document

• A Slack channel has been created for this discussion
  • Need guidelines listing the tools minors are permitted to use, even with adult supervision. (Mark)
    • eg 3D printers vs table saw
  • Tasks
    • draft a document
    • Research Trauma Kit (jc)

Training & Accountability [link to doc with below list of tools, will include people & doc links as we start making guides]

• Equipment training guides (need volunteers)
  • 3D printers
    • Mini 3D printer
    • Fusion 360
    • Photons
  • Roland vinyl cutter
  • Laser Cutters
    • Glowforge
    • Full Spectrum
  • Woodshop
    • table saw
    • planer
    • lathe
  • Metalshop
    • Shapeoko
    • milling machine
    • lathe
    • ginders
  • Electronics bench (?)
  • Other ?

Lastpass - new procedure - do you know a password???

[link to list of accounts]

We're still interested in income ideas to fill $500 / month gap

Someday Business...

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

• Plan needed to allow members to recoup costs on consumables they provide to the space.

• Website plans

• New Member orientation (Dawn)

• Large format printer (updates?/volunteers?)

• Audio/Visual install & configuration (Scott + volunteers)

Officer Reports

Treasurer

Update on rent bill

New dues update:

NOTE: These are currently just placeholder values

Account balances as of 12/01: + BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed   $3731.03     $139.00     $3870.03     $0     $112     $7500     $-3741.97

This month's income: Member Dues Donations Other Total   $1867.50     $50     $0     $1917.50
This month's expenses: UDI Rent Linode.com Spectrum Misc Total   $2400 + $550     $20.00     $84.99     $200     $3254.99   Income - Expenses =   $-1337.49 Back dues owed = ~$600

Active Member count as of 11/01: (Active = paid dues within past 60 days) Membership Type # Members Expected Dues Full 35 (+1/-0) $1750 Associate 15 (+1/-3) $300 Student 0 (+0/-0) $0 Total 50 $2050
Monthly Expected Expenses = $2505
Deficit = - $455/mo

Departing Members: Nicole B, Brian L, Gabby S

New Members: Ben D, Charlie H

• Comments: membership appears to drop during summer months, rise in the fall/winter
  • Jun 2018 - 42 members
  • Feb 2019 - 57 members

At-Large

• Member Relations
• Other

Events

• Aaron Swartz Day Hackathon (Saturday, November 9, https://www.aaronswartzday.org/)

• Neuse River Valley Model Train Show (Sat & Sun, Nov 9 & 10, https://nrvclubdotnet.wordpress.com/annual-model-train-show/)