Difference between revisions of "2019-8-06"

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* Approve minutes from May 7, 2019  
 
* Approve minutes from May 7, 2019  
 
Did not have a quorum, so did not approve minutes on Jun 2.
 
Did not have a quorum, so did not approve minutes on Jun 2.
−
* Approve minutes from Jun 2, 2019  
+
* Approve minutes from Jun 4, 2019  
 
* Approve minutes from Jul 2, 2019
 
* Approve minutes from Jul 2, 2019
 
<br>
 
<br>
  
 
=== Consent Agenda ===
 
=== Consent Agenda ===
 +
 +
[46 voting members; quorum = 12]
 +
Proposal: Approve signing the three-year lease for the current space (including the basement) for $2400/month.
 +
* Rationale:
 +
** cheapest per month option
 +
** current lease ended May 31 (need to take action now!)
 +
* Concerns:
 +
** need more money
 +
* Refer to: [[:File:20190718-LetterToMembership.pdf]]
 +
 +
 +
 
<br>
 
<br>
  
 
=== Old Business ===
 
=== Old Business ===
  
−
* Lease renewal at 800 Mangum (Peter)
+
* Equipment updates
−
* 3 options
+
** Large bed 3D printer, dual extruder printer. (Andrew)
−
** 1) 1 yr lease for current space + basement - $2574/mo
+
** GlowForge laser cutter earned through referrals. (Ryan P)
−
** 2) 1 yr lease for current space (no basement) - $2100/2300/2500/mo
+
−
** 3) 3 yr lease for current space + basement - $2400/mo
+
−
* will send email to membership for input
+
  
  
−
* Equipment purchase list (should we buy something?)
+
<br>
−
** We now have a metal bandsaw, which Peter picked up from the physics machine shop at NCCU.
+
===== Someday Business... =====
−
** We have a large bed 3D printer and a dual extruder printer. Both need some attention before they are useable. Andrew will lead the effort to get these working.
+
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
−
** Ryan P. is willing to give us access to the GlowForge laser cutter he earned through referrals. He will schedule delivery once a space has been prepared for it.
+
−
* This covers the most commonly asked-for pieces of equipment at Splat. Is there anything else we should consider purchasing? (Put on Hold until lease is settled?)
+
−
* Electronics components were also requested; we have a large donation, need volunteers to sort, before we purchase anything.
+
  
 +
* Woodshop RFC Air filtration (Ryan B)
  
−
* Safety Concerns
+
* Website plans
−
** During discussion of the Code of Conduct, we decided to move safety concerns to a separate Safety document.
+
−
*** Where are we on this? Volunteers?
+
−
**** Mark will create a Slack channel for discussion of safety document.
+
−
** We need guidelines listing the tools minors are permitted to use, even with adult supervision. (Mark)
+
−
*** eg 3D printers vs table saw
+
−
** Trauma kit research (jc - will report next month)
+
  
 +
* Safety Concerns (Ryan P, Mark, jc)
 +
** During discussion of the Code of Conduct, decision made to move safety concerns to a separate Safety document
 +
** Need guidelines listing the tools minors are permitted to use, even with adult supervision. (Mark)
 +
*** eg 3D printers vs table saw
 +
** Tasks
 +
*** draft a document
 +
*** create Slack channel for discussion of safety document
 +
*** Research Trauma Kit (jc)
  
−
* New Member orientation  
+
* New Member orientation (Dawn)
−
** Updates ?
+
−
 
+
  
 
* Large format printer (updates?/volunteers?)
 
* Large format printer (updates?/volunteers?)
−
 
  
 
* Training & Accountability
 
* Training & Accountability
Line 69: Line 75:
  
 
<br>
 
<br>
−
===== Someday Business... =====
 
−
(Items carried forward so we don't forget about them.)
 
  
−
* RFC Air filtration (Ryan B)
+
=== New Business ===
−
* Website plans...
+
  
−
<br>
+
* Proposed Income Ideas
 +
** raise dues (eg $10/mo full, $5/mo associate)
 +
** charge for basement storage
 +
** ask for donations
 +
** others ?
  
−
=== New Business ===
+
* discussion continued on Slack & at Tuesday meetings
 +
* vote on options at Sep business meeting
 
<br>
 
<br>
  
Line 95: Line 103:
 
|-
 
|-
 
!
 
!
−
* Account balances as of 7/01:
+
* Account balances as of 8/01:
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 
|-
 
|-
−
|  &nbsp; $8357.78 &nbsp;    || &nbsp; $84.00 &nbsp;    || '''&nbsp; $8441.78 &nbsp;''' ||  &nbsp; $0 &nbsp;    || &nbsp; $784 &nbsp;    || &nbsp; $6300 &nbsp; || '''&nbsp; $1357.78 &nbsp;'''
+
|  &nbsp; $8056.66 &nbsp;    || &nbsp; $119.00 &nbsp;    || '''&nbsp; $8175.66 &nbsp;''' ||  &nbsp; $0 &nbsp;    || &nbsp; $896 &nbsp;    || &nbsp; $6300 &nbsp; || '''&nbsp; $979.66 &nbsp;'''
 
|}
 
|}
 
|}
 
|}
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! Member Dues !! Donations !! Other !! '''Total'''
 
! Member Dues !! Donations !! Other !! '''Total'''
 
|-
 
|-
−
|  &nbsp; $1601.85 &nbsp;    || &nbsp; $0 &nbsp;    || &nbsp; $0 &nbsp;  || &nbsp; '''$1601.85''' &nbsp;
+
|  &nbsp; $1703.87 &nbsp;    || &nbsp; $0 &nbsp;    || &nbsp; $35 &nbsp;  || &nbsp; '''$1738.87''' &nbsp;
 
|}
 
|}
 
|-
 
|-
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|  &nbsp; $1900.00  &nbsp;  || &nbsp; $20.00 &nbsp;  || &nbsp; $84.99 &nbsp; || &nbsp; $0 &nbsp; || &nbsp; '''$2004.99''' &nbsp;
 
|  &nbsp; $1900.00  &nbsp;  || &nbsp; $20.00 &nbsp;  || &nbsp; $84.99 &nbsp; || &nbsp; $0 &nbsp; || &nbsp; '''$2004.99''' &nbsp;
 
|}
 
|}
−
* '''Income - Expenses = &nbsp;  $-403.14'''
+
* '''Income - Expenses = &nbsp;  $-266.12'''
−
* Back dues owed = ~$500
+
* Back dues owed = ~$800
 
|}
 
|}
  
Line 131: Line 139:
 
|-
 
|-
 
!
 
!
−
* Active Member count as of 7/01: <br>(Active = paid dues within past 60 days)
+
* Active Member count as of 8/01: <br>(Active = paid dues within past 60 days)
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
! Membership Type !! # Members !! Expected Dues  
 
! Membership Type !! # Members !! Expected Dues  
 
|-
 
|-
−
|  Full    || 29   (+0/-4)  || $1450  
+
|  Full    || 28   (+1/-2)  || $1400  
 
|-
 
|-
−
|  Associate    || 19   (+1/-1)  || $380  
+
|  Associate    || 17   (+0/-2)  || $340  
 
|-
 
|-
−
|  Student    || 1  (+0/-1)  || $35   
+
|  Student    || 1  (+0/-0)  || $35   
 
|-
 
|-
−
|  '''Total'''    || '''49'''      || '''$1865'''   
+
|  '''Total'''    || '''46'''      || '''$1775'''   
 
|}
 
|}
 
|-
 
|-
 
!Monthly Expected Expenses = '''$2117'''
 
!Monthly Expected Expenses = '''$2117'''
 
|}
 
|}
−
Departing Members: Tom T, Josh, John/Camille, Matt, Charlie, Felipe
+
Departing Members: Mark O, Kirk
  
−
New Members: Aurora, (Sovello, Kevin)
+
New Members: Joe D
  
  
−
* Comments: membership usually drops during summer months  
+
* Comments: membership appears to drop during summer months  
 
** Jun 2018 - 42 members
 
** Jun 2018 - 42 members
−
** biggest issue - members who just fade away...
+
** Jul 2018 - 43 members
−
 
+
** Feb 2019 - 57 members
−
 
+
 
<br>
 
<br>
  
Line 167: Line 174:
 
* Other
 
* Other
  
 +
<br>
 +
 +
==== Special Election ====
 +
[Note: this election is to fill a current board vacancy. Full board elections take place at the Oct/Nov Annual meeting.]
 +
 +
<br>
 +
The roles of the SplatSpace board are defined in the [[Bylaws]]
 +
 +
* Establish Quorum of one quarter of total membership (~12)
 +
 +
* Last minute nominations of any voting member.
 +
 +
* Campaign Season is open ... Campaign season is closed.
 +
 +
* Announce candidates for each vacant office and count votes
 +
 +
: Vote for Board Members (Nominees)
 +
:: President - Peter Reintjes
 +
:: Secretary - Lewis Scaife
 
<br>
 
<br>
  
Line 172: Line 198:
  
 
==== Events ====
 
==== Events ====
−
* Past
 
−
** Hebocon II - Sat, June 22, 4pm @ Scrap Exchange
 
−
** Splat co-hosted the event with Scrap Exchange during their DIYFest
 
−
* DIYFest @ Scrap Exchange - June 22, 1-4pm
 
−
** Splat also host a Learn-to-Solder Workshop
 
−
 
  
 
* Upcoming
 
* Upcoming
−
** Cosplay America - July 5-7
+
 
  
 
<br>
 
<br>

Latest revision as of 00:25, 5 August 2019

Contents

Aug 6th, 2019

Agenda

  1. Approve draft minutes of the last meeting
  2. Consent Agenda
  3. Old Business
  4. New Business
  5. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. At-Large
      1. Member Relations
  6. Member Reports
  7. Coming Events
  8. Adjournment

Minutes

  • Approve minutes from May 7, 2019

Did not have a quorum, so did not approve minutes on Jun 2.

  • Approve minutes from Jun 4, 2019
  • Approve minutes from Jul 2, 2019


Consent Agenda

[46 voting members; quorum = 12] Proposal: Approve signing the three-year lease for the current space (including the basement) for $2400/month.



Old Business

  • Equipment updates
    • Large bed 3D printer, dual extruder printer. (Andrew)
    • GlowForge laser cutter earned through referrals. (Ryan P)



Someday Business...

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Woodshop RFC Air filtration (Ryan B)
  • Website plans
  • Safety Concerns (Ryan P, Mark, jc)
    • During discussion of the Code of Conduct, decision made to move safety concerns to a separate Safety document
    • Need guidelines listing the tools minors are permitted to use, even with adult supervision. (Mark)
      • eg 3D printers vs table saw
    • Tasks
      • draft a document
      • create Slack channel for discussion of safety document
      • Research Trauma Kit (jc)
  • New Member orientation (Dawn)
  • Large format printer (updates?/volunteers?)
  • Training & Accountability
    • Equipment training guides (need volunteers)
      • Mini 3D printer (Jeff)
      • Roland vinyl cutter (Jeff)
      • Other ?


New Business

  • Proposed Income Ideas
    • raise dues (eg $10/mo full, $5/mo associate)
    • charge for basement storage
    • ask for donations
    • others ?
  • discussion continued on Slack & at Tuesday meetings
  • vote on options at Sep business meeting


Officer Reports

President


Vice-President


Treasurer
  • Account balances as of 8/01:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $8056.66     $119.00     $8175.66     $0     $896     $6300     $979.66  


  • This month's income:
Member Dues Donations Other Total
  $1703.87     $0     $35     $1738.87  
  • This month's expenses:
UDI Rent Linode.com Spectrum Misc Total
  $1900.00     $20.00     $84.99     $0     $2004.99  
  • Income - Expenses =   $-266.12
  • Back dues owed = ~$800


  • Active Member count as of 8/01:
    (Active = paid dues within past 60 days)
Membership Type # Members Expected Dues
Full 28 (+1/-2) $1400
Associate 17 (+0/-2) $340
Student 1 (+0/-0) $35
Total 46 $1775
Monthly Expected Expenses = $2117

Departing Members: Mark O, Kirk

New Members: Joe D


  • Comments: membership appears to drop during summer months
    • Jun 2018 - 42 members
    • Jul 2018 - 43 members
    • Feb 2019 - 57 members


Secretary


At-Large
  • Member Relations
  • Other


Special Election

[Note: this election is to fill a current board vacancy. Full board elections take place at the Oct/Nov Annual meeting.]


The roles of the SplatSpace board are defined in the Bylaws

  • Establish Quorum of one quarter of total membership (~12)
  • Last minute nominations of any voting member.
  • Campaign Season is open ... Campaign season is closed.
  • Announce candidates for each vacant office and count votes
Vote for Board Members (Nominees)
President - Peter Reintjes
Secretary - Lewis Scaife


Member Reports

Events

  • Upcoming



Trash/Recycling Volunteer

Adjournment

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