Difference between revisions of "2019-9-03"

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(Treasurer)
(New Business)
 
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* Approve minutes from Jun 4, 2019  
 
* Approve minutes from Jun 4, 2019  
 
* Approve minutes from Jul 2, 2019
 
* Approve minutes from Jul 2, 2019
 +
* Approve minutes from Aug 6, 2019
 
<br>
 
<br>
  
 
=== Consent Agenda ===
 
=== Consent Agenda ===
 
 
  
  
Line 36: Line 35:
  
 
* Equipment updates
 
* Equipment updates
** Large bed 3D printer, dual extruder printer. (Andrew)
+
** 3D printers. (Andrew)
** GlowForge laser cutter earned through referrals. (Ryan P)
+
** GlowForge laser cutter. (Ryan P)
  
 +
<br>
 +
 +
=== New Business ===
 +
 +
Proposed Income Ideas <br>
 +
Need approximately $500 / month <br>
 +
 +
*'''Requires a membership vote:'''
 +
: 12) Membership dues increase
 +
::$60 Full Membership, $25 Associate for new members
 +
::Voluntary increase for current members (several have already committed to doing so)
 +
 +
::(Another option might be offering a discount for auto-payments or long-term (annual) memberships?)
 +
 +
 +
*'''Needs someone(s) willing to lead the effort:'''
 +
:1) GoFundme (or similar crowdsourced fundraising)
 +
:: Volunteer(s)?
 +
 +
:2) Local business sponsorship.  For example, Steven K.'s company Tierpoint makes regular donations to non-profits who apply via a form submitted quarterly.
 +
:: Volunteer(s)?
 +
 +
:3) Grants.  Libraries have access to materials about available grants and grant writing.  There may be a SplatSpace member with experience in grant writing, who might have time to offer some useful guidance.
 +
:: Volunteer(s)?
 +
 +
:4) Amazon Smile rewards (must shop at smile.amazon.com [http://smile.amazon.com]; charity registered as "Durham Makerspace")
 +
:: Done!
 +
 +
:5) Connect with local school systems to reach out to graduating high school seniors and college students.  (Beth M. mentioned interest in doing this, another member mentioned preparing 16x9 aspect ratio image advertisements for display at schools.)
 +
:: Volunteer(s)?
 +
 +
:6) Connect with local homeschool association.
 +
:: Volunteer(s)?
 +
 +
:7) Offer paid workshops, training, or classes with proceeds going back to SplatSpace.
 +
:: Volunteer(s)?
 +
 +
:8) Keep a supply of posters (and window stickers or car magnets?) available for members to post or use. (edited)
 +
:: Volunteer(s)?
 +
 +
:9) Work with Indie Magazine, or solicit an article from a contact.
 +
:: Volunteer(s)?
 +
 +
:10) Advertise via local newspapers (NNO), or solicit an article from a contact.
 +
:: Volunteer(s)?
 +
 +
:11) Live walkthrough on YouTube (sponsored by DigiKey), mentioned by Caleb Kraft (of Make.co).
 +
:: Volunteer(s)?
 +
 +
:13) Invite and identify SplatSpace members willing to personally curate the SplatSpace web site, Twitter page, Instagram page, and Facebook page.  Ideally, a different member for each one.
 +
:: Volunteer(s)?
  
 
<br>
 
<br>
===== Someday Business... =====
+
 
 +
=== Someday Business... ===
 
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
 
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
 +
 +
* Plan needed to allow members to recoup costs on consumables they provide to the space.
  
 
* Woodshop RFC Air filtration (Ryan B)
 
* Woodshop RFC Air filtration (Ryan B)
Line 67: Line 120:
 
*** Other ?
 
*** Other ?
  
<br>
 
 
=== New Business ===
 
 
* Proposed Income Ideas
 
** raise dues (eg $10/mo full, $5/mo associate)
 
** charge for basement storage
 
** ask for donations
 
** others ?
 
 
* discussion continued on Slack & at Tuesday meetings
 
* vote on options at Sep business meeting
 
 
<br>
 
<br>
  
Line 96: Line 137:
 
|-
 
|-
 
!
 
!
* Account balances as of 8/01:
+
* Account balances as of 9/01:
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 
|-
 
|-
|  &nbsp; $8056.66 &nbsp;    || &nbsp; $119.00 &nbsp;    || '''&nbsp; $8175.66 &nbsp;''' ||  &nbsp; $0 &nbsp;    || &nbsp; $896 &nbsp;    || &nbsp; $6300 &nbsp; || '''&nbsp; $979.66 &nbsp;'''
+
|  &nbsp; $7738.45 &nbsp;    || &nbsp; $119.00 &nbsp;    || '''&nbsp; $7857.45 &nbsp;''' ||  &nbsp; $550 &nbsp;    || &nbsp; $1008 &nbsp;    || &nbsp; $7500 &nbsp; || '''&nbsp; $-1200.55 &nbsp;'''
 
|}
 
|}
 
|}
 
|}
Line 113: Line 154:
 
! Member Dues !! Donations !! Other !! '''Total'''
 
! Member Dues !! Donations !! Other !! '''Total'''
 
|-
 
|-
|  &nbsp; $1703.87 &nbsp;    || &nbsp; $0 &nbsp;    || &nbsp; $35 &nbsp;  || &nbsp; '''$1738.87''' &nbsp;
+
|  &nbsp; $1654.23 &nbsp;    || &nbsp; $110.32 &nbsp;    || &nbsp; $0 &nbsp;  || &nbsp; '''$1764.55''' &nbsp;
 
|}
 
|}
 
|-
 
|-
Line 122: Line 163:
 
! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total'''
 
! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total'''
 
|-
 
|-
|  &nbsp; $1900.00  &nbsp;  || &nbsp; $20.00 &nbsp;  || &nbsp; $84.99 &nbsp; || &nbsp; $0 &nbsp; || &nbsp; '''$2004.99''' &nbsp;
+
|  &nbsp; $2450.00  &nbsp;  || &nbsp; $20.00 &nbsp;  || &nbsp; $84.99 &nbsp; || &nbsp; $77.77 &nbsp; || &nbsp; '''$2632.76''' &nbsp;
 
|}
 
|}
* '''Income - Expenses = &nbsp;  $-266.12'''
+
* '''Income - Expenses = &nbsp;  $-868.21'''
* Back dues owed = ~$800
+
* Back dues owed = ~$540
 
|}
 
|}
  
Line 132: Line 173:
 
|-
 
|-
 
!
 
!
* Active Member count as of 8/01: <br>(Active = paid dues within past 60 days)
+
* Active Member count as of 9/01: <br>(Active = paid dues within past 60 days)
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
! Membership Type !! # Members !! Expected Dues  
 
! Membership Type !! # Members !! Expected Dues  
 
|-
 
|-
|  Full    || 28   (+1/-2)  || $1400  
+
|  Full    || 30   (+2/-0)  || $1500  
 
|-
 
|-
|  Associate    || 17   (+0/-2)  || $340  
+
|  Associate    || 16   (+2/-3)  || $320  
 
|-
 
|-
|  Student    || 1   (+0/-0)  || $35  
+
|  Student    || 0   (+0/-1)  || $0  
 
|-
 
|-
|  '''Total'''    || '''46'''      || '''$1775'''   
+
|  '''Total'''    || '''46'''      || '''$1820'''   
 
|}
 
|}
 
|-
 
|-
!Monthly Expected Expenses = '''$2117'''
+
!Monthly Expected Expenses = '''$2505'''
 
|}
 
|}
 
Departing Members:  
 
Departing Members:  
  
New Members: Ashley F, Tom T, Jacob C, Harold H,Austin M
+
New Members: Ashley F, Jacob C, Harold H, Austin M
  
  
* Comments: membership appears to drop during summer months  
+
* Comments: membership appears to drop during summer months, rise in the fall/winter
 
** Jun 2018 - 42 members
 
** Jun 2018 - 42 members
 
** Jul 2018 - 43 members
 
** Jul 2018 - 43 members
Line 167: Line 208:
 
* Other
 
* Other
  
<br>
 
 
==== Special Election ====
 
[Note: this election is to fill a current board vacancy. Full board elections take place at the Oct/Nov Annual meeting.]
 
 
<br>
 
The roles of the SplatSpace board are defined in the [[Bylaws]]
 
 
* Establish Quorum of one quarter of total membership (~12)
 
 
* Last minute nominations of any voting member.
 
 
* Campaign Season is open ... Campaign season is closed.
 
 
* Announce candidates for each vacant office and count votes
 
 
: Vote for Board Members (Nominees)
 
:: President - Peter Reintjes
 
:: Secretary - Lewis Scaife
 
 
<br>
 
<br>
  

Latest revision as of 22:24, 3 September 2019

Contents

Sep 3rd, 2019

Agenda

  1. Approve draft minutes of the last meeting
  2. Consent Agenda
  3. Old Business
  4. New Business
  5. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. At-Large
      1. Member Relations
  6. Member Reports
  7. Coming Events
  8. Adjournment

Minutes

  • Approve minutes from May 7, 2019

Did not have a quorum, so did not approve minutes on Jun 2.

  • Approve minutes from Jun 4, 2019
  • Approve minutes from Jul 2, 2019
  • Approve minutes from Aug 6, 2019


Consent Agenda


Old Business

  • Equipment updates
    • 3D printers. (Andrew)
    • GlowForge laser cutter. (Ryan P)


New Business

Proposed Income Ideas
Need approximately $500 / month

  • Requires a membership vote:
12) Membership dues increase
$60 Full Membership, $25 Associate for new members
Voluntary increase for current members (several have already committed to doing so)
(Another option might be offering a discount for auto-payments or long-term (annual) memberships?)


  • Needs someone(s) willing to lead the effort:
1) GoFundme (or similar crowdsourced fundraising)
Volunteer(s)?
2) Local business sponsorship. For example, Steven K.'s company Tierpoint makes regular donations to non-profits who apply via a form submitted quarterly.
Volunteer(s)?
3) Grants. Libraries have access to materials about available grants and grant writing. There may be a SplatSpace member with experience in grant writing, who might have time to offer some useful guidance.
Volunteer(s)?
4) Amazon Smile rewards (must shop at smile.amazon.com [1]; charity registered as "Durham Makerspace")
Done!
5) Connect with local school systems to reach out to graduating high school seniors and college students. (Beth M. mentioned interest in doing this, another member mentioned preparing 16x9 aspect ratio image advertisements for display at schools.)
Volunteer(s)?
6) Connect with local homeschool association.
Volunteer(s)?
7) Offer paid workshops, training, or classes with proceeds going back to SplatSpace.
Volunteer(s)?
8) Keep a supply of posters (and window stickers or car magnets?) available for members to post or use. (edited)
Volunteer(s)?
9) Work with Indie Magazine, or solicit an article from a contact.
Volunteer(s)?
10) Advertise via local newspapers (NNO), or solicit an article from a contact.
Volunteer(s)?
11) Live walkthrough on YouTube (sponsored by DigiKey), mentioned by Caleb Kraft (of Make.co).
Volunteer(s)?
13) Invite and identify SplatSpace members willing to personally curate the SplatSpace web site, Twitter page, Instagram page, and Facebook page. Ideally, a different member for each one.
Volunteer(s)?


Someday Business...

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Plan needed to allow members to recoup costs on consumables they provide to the space.
  • Woodshop RFC Air filtration (Ryan B)
  • Website plans
  • Safety Concerns (Ryan P, Mark, jc)
    • During discussion of the Code of Conduct, decision made to move safety concerns to a separate Safety document
    • Need guidelines listing the tools minors are permitted to use, even with adult supervision. (Mark)
      • eg 3D printers vs table saw
    • Tasks
      • draft a document
      • create Slack channel for discussion of safety document
      • Research Trauma Kit (jc)
  • New Member orientation (Dawn)
  • Large format printer (updates?/volunteers?)
  • Training & Accountability
    • Equipment training guides (need volunteers)
      • Mini 3D printer (Jeff)
      • Roland vinyl cutter (Jeff)
      • Other ?


Officer Reports

President


Vice-President


Treasurer
  • Account balances as of 9/01:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $7738.45     $119.00     $7857.45     $550     $1008     $7500     $-1200.55  


  • This month's income:
Member Dues Donations Other Total
  $1654.23     $110.32     $0     $1764.55  
  • This month's expenses:
UDI Rent Linode.com Spectrum Misc Total
  $2450.00     $20.00     $84.99     $77.77     $2632.76  
  • Income - Expenses =   $-868.21
  • Back dues owed = ~$540


  • Active Member count as of 9/01:
    (Active = paid dues within past 60 days)
Membership Type # Members Expected Dues
Full 30 (+2/-0) $1500
Associate 16 (+2/-3) $320
Student 0 (+0/-1) $0
Total 46 $1820
Monthly Expected Expenses = $2505

Departing Members:

New Members: Ashley F, Jacob C, Harold H, Austin M


  • Comments: membership appears to drop during summer months, rise in the fall/winter
    • Jun 2018 - 42 members
    • Jul 2018 - 43 members
    • Feb 2019 - 57 members


Secretary


At-Large
  • Member Relations
  • Other


Member Reports

Events

  • Upcoming



Trash/Recycling Volunteer

Adjournment