Difference between revisions of "2020-01-06"

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(Minutes)
(Jan 6, 2020)
 
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== Jan 6, 2020 ==
+
== Jan 7, 2020 ==
  
 
=== Agenda ===
 
=== Agenda ===
Line 5: Line 5:
 
=====Summary=====
 
=====Summary=====
 
# Minutes
 
# Minutes
 +
# Initialization
 
# Member Attendance
 
# Member Attendance
 
# Consent Agenda
 
# Consent Agenda
Line 28: Line 29:
  
 
* Accepted
 
* Accepted
 +
 +
==== Initialization ====
 +
 +
Meeting started at 7:10 pm
  
 
==== Member Attendance ====
 
==== Member Attendance ====
50 Dues-paying (voting) members <br>
+
8 members in attendence
 
Quorum = 13 members
 
Quorum = 13 members
  
 
==== Consent Agenda ====
 
==== Consent Agenda ====
 
''{none}''
 
''{none}''
 +
 +
===== Guest Intro =====
 +
Peter R invited the 3 guests to introduce themselves.
 +
 +
=====[[Vice President]]=====
 +
VP Andrew led the meeting.
  
 
==== Old Business ====
 
==== Old Business ====
1) Safety Policies: during discussion of the Code of Conduct, decision made to move safety concerns to a separate Safety document (see Slack channel #safety-policies for this discussion)
+
1) Dawn, JC, and Mark have worked on the safety document. Mark wants to finish a basic draft to adopt and then later amend. A goal of a draft by the 15th was floated.
** Need guidelines listing the tools minors are permitted to use, even with adult supervision. (Mark)
+
The suggestion for signs for safety equipment was raised.
*** eg 3D printers vs table saw
+
Dawn noted that letting people know where safety materials are should be in the orientation package.<br>
** Tasks
+
*** draft a document (update from Mark)
+
*** Research Trauma Kit
+
*** make acquiring safety kits our next budget priority?
+
<br>
+
  
 
2) Fundraising - still interested in income ideas to fill $500 / month gap
 
2) Fundraising - still interested in income ideas to fill $500 / month gap
** corporate sponsorships
+
** Grant writing was discussed. "It seems terrible" - Blake
** grants
+
** Graham has become a sustaining donor.
** benefactors
+
 
** subscriptions (might need bylaws tweaking)
+
3) Discussion of tools
 +
** Blake found a donation service for tools and will pursue more information.
 +
** Blake was commended for the donation of a drill and for removing the carpet from the woodshop.
 +
** Andrew has installed his improved router in the basement. He cautions that it's a little finnicky. He suggests that he be present if the machine is run in order to facilitate use, until a few people are comfortable using it.
 +
 
 
<br>
 
<br>
  
Line 85: Line 95:
  
 
=====[[President]]=====
 
=====[[President]]=====
 
+
Not present
 
<br>
 
<br>
  
 
=====[[Vice-President]]=====
 
=====[[Vice-President]]=====
 
+
VP Andrew is pleased with how things have been going at Splatspace, and still sees area of improvement. He has seen interest from outside the community and looks forward to continuing to improve the space in 2020. He coordinated for getting help in delivering a drill press on the following Saturday.
 
<br>
 
<br>
  
 
=====[[Treasurer]]=====
 
=====[[Treasurer]]=====
 +
Treasurer reported that we are in a better place than we were in recent months, but are still running at a $485 monthly deficit
 +
 +
<span style="color:red">Correction 2/4/2020: Non-committed funds were reported as $1239.49. The figure should be $-1239.49.</span>
 +
 
''{notes}''
 
''{notes}''
  
Line 103: Line 117:
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 
|-
 
|-
|  &nbsp; $6457.51 &nbsp;    || &nbsp; $139 &nbsp;    || '''&nbsp; $6596.51 &nbsp;''' ||  &nbsp; $0 &nbsp;    || &nbsp; $336 &nbsp;    || &nbsp; $7500 &nbsp; || '''&nbsp; $1239.49 &nbsp;'''
+
|  &nbsp; $6457.51 &nbsp;    || &nbsp; $139 &nbsp;    || '''&nbsp; $6596.51 &nbsp;''' ||  &nbsp; $0 &nbsp;    || &nbsp; $336 &nbsp;    || &nbsp; $7500 &nbsp; || '''&nbsp; $-1239.49 &nbsp;'''
 
|}
 
|}
 
|}
 
|}
Line 167: Line 181:
  
 
=====[[Secretary]]=====
 
=====[[Secretary]]=====
 
+
No report.
 
<br>
 
<br>
  
 
=====[[At-Large]]=====
 
=====[[At-Large]]=====
* Member Relations
+
No report.
  
 
<br>
 
<br>
Line 179: Line 193:
 
Scott:
 
Scott:
 
** <Action Item> Updating storage shelf plans; dimensions will be 98" long x 19" deep x 76" high, 4 shelves (same number and height as existing metal shelf in hallway, just longer).  Will bring drawn plans and bill of materials at a later meeting this month.
 
** <Action Item> Updating storage shelf plans; dimensions will be 98" long x 19" deep x 76" high, 4 shelves (same number and height as existing metal shelf in hallway, just longer).  Will bring drawn plans and bill of materials at a later meeting this month.
 +
*** Dawn pointed out that unused shelves were discovered in the boneyard that could be used for the shelves action item
 +
*** Caution! Some of the wooden woodworking tables are made from very drilled out 1x1s.
 +
*** There are a number of 2x4s down in the basement. We attempted to assess their owner and ultimately figured they were up for grabs -- hopefully for  building better shelves/tables for the woodshop
  
** <Action Item> Progress made on instruction manuals for electronics bench instruments
+
** <Action Item> Progress has been made on instruction manuals for electronics bench instruments
  
** <Action Item> working on automated equipment for A/V center, and instruction manuals for use; new equipment to be installed
+
** <Action Item> Scott is working on automated equipment for A/V center, and instruction manuals for use; new equipment to be installed
  
 
** SplatServer to be upgraded with larger drive to hold all the new woodworking plans, projects and magazines donation.
 
** SplatServer to be upgraded with larger drive to hold all the new woodworking plans, projects and magazines donation.
  
<br>
+
** <Action Item> Ink for the large format printer. The large format printer was discussed. It doesn't realize that it has all of the ink that it needs. Someone needs to either spend the time figuring out how to use the bootleg ink, or we need to buy official ink cartridges. Andrew has researched and found that a chip is responsible for having communicated "empty" to the printer. He thinks we need to buy genuine ink. We think it's only the black cartridge holding things up.
  
==== Guest Introductions ====
+
** <Action Item> Computer upgrades were discussed. Ben has a mobo he wants to donate, the different machines were assessed.
 +
 
 +
** <Action Item> Promotion. It occurred to Mark, who saw Andrew working on products with the CNC machine, that documentation of the steps/product would make for a great communication/recruitment/proof of concept for Splatspace. "Those pictures are a great resource." Andrew offered to continue to document his work. Mark - "everyone who does a project, if you could take pictures of the intermediate steps, that'd be great." Andrew and JP identified that there are many places for people to put documentation of their projects. The Blog was landed on as the best place to promo. VP: "the more we can show what our current equipment is and can do" [positive things]
 +
 
 +
** Mark raised the point that the laser is too loud for concurrent meetings. Andrew wondered if creating a sound blocking curtain would deaden the sound.
 +
 
 +
<br>
  
 
==== Member Reports ====
 
==== Member Reports ====
 +
 +
Lewis mentioned his recently finished music project and oyster mushroom growing experiments
  
 
==== Upcoming Events ====
 
==== Upcoming Events ====
Line 205: Line 230:
  
 
==== Adjournment ====
 
==== Adjournment ====
 +
 +
VP Adjourned, Peter rang the bell.
  
 
[[Category:Meetings]]
 
[[Category:Meetings]]

Latest revision as of 21:27, 4 February 2020

Contents

Jan 7, 2020

Agenda

Summary
  1. Minutes
  2. Initialization
  3. Member Attendance
  4. Consent Agenda
  5. Old Business
  6. Action Items
  7. New Business
  8. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  9. Guest Introductions
  10. Member Reports
  11. Upcoming Events
  12. Trash/Recycling Volunteer
  13. Adjournment


 
 

Minutes

  • Accepted

Initialization

Meeting started at 7:10 pm

Member Attendance

8 members in attendence Quorum = 13 members

Consent Agenda

{none}

Guest Intro

Peter R invited the 3 guests to introduce themselves.

Vice President

VP Andrew led the meeting.

Old Business

1) Dawn, JC, and Mark have worked on the safety document. Mark wants to finish a basic draft to adopt and then later amend. A goal of a draft by the 15th was floated. The suggestion for signs for safety equipment was raised. Dawn noted that letting people know where safety materials are should be in the orientation package.

2) Fundraising - still interested in income ideas to fill $500 / month gap

    • Grant writing was discussed. "It seems terrible" - Blake
    • Graham has become a sustaining donor.

3) Discussion of tools

    • Blake found a donation service for tools and will pursue more information.
    • Blake was commended for the donation of a drill and for removing the carpet from the woodshop.
    • Andrew has installed his improved router in the basement. He cautions that it's a little finnicky. He suggests that he be present if the machine is run in order to facilitate use, until a few people are comfortable using it.


Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Plan needed to allow members to recoup costs on consumables they provide to the space. (who?)
  • Website plans (who ?)
  • New Member orientation (Dawn)
  • Training & Accountability (Dawn - initial draft)

[create doc with list of tools, include people & doc links as we start making equipment training guides]

  • Large format printer (updates?/volunteers?)
  • New Storage Shelves (Scott + volunteers)
  • Audio/Visual install & configuration (Scott + volunteers)


New Business

Shout Out to...

  • Blake - carpetless woodshop
  • Graham - 1st Sustaining donor
  • Andrew - CAD router installation
  • Others ?


Officer Reports

President

Not present

Vice-President

VP Andrew is pleased with how things have been going at Splatspace, and still sees area of improvement. He has seen interest from outside the community and looks forward to continuing to improve the space in 2020. He coordinated for getting help in delivering a drill press on the following Saturday.

Treasurer

Treasurer reported that we are in a better place than we were in recent months, but are still running at a $485 monthly deficit

Correction 2/4/2020: Non-committed funds were reported as $1239.49. The figure should be $-1239.49.

{notes}

  • Account balances as of 01/01:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $6457.51     $139     $6596.51     $0     $336     $7500     $-1239.49  


  • This month's income:
Member Dues Donations Other Total
  $2258.08     $50     $0     $2308.08  
  • This month's expenses:
UDI Rent Linode.com Spectrum Misc Total
  $2400     $20     $84.99     $40.80     $2545.79  
  • Income - Expenses =   $-237.71
  • Back dues owed = ~$xx


  • Active Member count as of 01/01: (Active = paid dues within past 60 days)
Membership Type # Members Expected Dues
Full 04 (+n/-m) $ 240
Full (legacy) 29 (+n/-m) $1450
Associate 02 (+n/-m) $ 50
Associate (legacy) 14 (+n/-m) $ 280
Student 0 (+n/-m) $0
Total 49 $2020
Monthly Expected Expenses = $2505
Deficit = - $485/mo

Departing Members: Name M,

New Members: Name M,


  • Comments: membership appears to drop during summer months, rise in the fall/winter
    • Jun 2018 - 42 members
    • Feb 2019 - 57 members


Secretary

No report.

At-Large

No report.


  • Other

Scott:

    • <Action Item> Updating storage shelf plans; dimensions will be 98" long x 19" deep x 76" high, 4 shelves (same number and height as existing metal shelf in hallway, just longer). Will bring drawn plans and bill of materials at a later meeting this month.
      • Dawn pointed out that unused shelves were discovered in the boneyard that could be used for the shelves action item
      • Caution! Some of the wooden woodworking tables are made from very drilled out 1x1s.
      • There are a number of 2x4s down in the basement. We attempted to assess their owner and ultimately figured they were up for grabs -- hopefully for building better shelves/tables for the woodshop
    • <Action Item> Progress has been made on instruction manuals for electronics bench instruments
    • <Action Item> Scott is working on automated equipment for A/V center, and instruction manuals for use; new equipment to be installed
    • SplatServer to be upgraded with larger drive to hold all the new woodworking plans, projects and magazines donation.
    • <Action Item> Ink for the large format printer. The large format printer was discussed. It doesn't realize that it has all of the ink that it needs. Someone needs to either spend the time figuring out how to use the bootleg ink, or we need to buy official ink cartridges. Andrew has researched and found that a chip is responsible for having communicated "empty" to the printer. He thinks we need to buy genuine ink. We think it's only the black cartridge holding things up.
    • <Action Item> Computer upgrades were discussed. Ben has a mobo he wants to donate, the different machines were assessed.
    • <Action Item> Promotion. It occurred to Mark, who saw Andrew working on products with the CNC machine, that documentation of the steps/product would make for a great communication/recruitment/proof of concept for Splatspace. "Those pictures are a great resource." Andrew offered to continue to document his work. Mark - "everyone who does a project, if you could take pictures of the intermediate steps, that'd be great." Andrew and JP identified that there are many places for people to put documentation of their projects. The Blog was landed on as the best place to promo. VP: "the more we can show what our current equipment is and can do" [positive things]
    • Mark raised the point that the laser is too loud for concurrent meetings. Andrew wondered if creating a sound blocking curtain would deaden the sound.


Member Reports

Lewis mentioned his recently finished music project and oyster mushroom growing experiments

Upcoming Events

note new calendar for 2020 External Outreach Events

  • Sat, Jan. 4: FIRST Robotics Competition, Holly Springs High School, Holly Springs, NC
  • Sun, Jan 12: Repair Cafe Workshop, Scrap Exchange, Durham, NC


Trash/Recycling Volunteer

Adjournment

VP Adjourned, Peter rang the bell.