Difference between revisions of "2020-02-04"

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(Feb 4, 2020)
 
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## [[Public Relations]]
 
## [[Public Relations]]
 
## [[At-Large]]
 
## [[At-Large]]
# Guest Introductions
 
 
# Member Reports
 
# Member Reports
 
# Upcoming Events
 
# Upcoming Events
Line 24: Line 23:
 
# Adjournment
 
# Adjournment
  
<br> &nbsp; <br> &nbsp;
+
====Guest Introductions====
  
 
==== Minutes ====
 
==== Minutes ====
  
* Accepted
+
* Jan 7 minutes approved
 +
<br>
  
 
==== Initialization ====
 
==== Initialization ====
  
Meeting started at 7:10 pm
+
Meeting started at 7:11 pm
  
 
==== Member Attendance ====
 
==== Member Attendance ====
8 members in attendence
+
11 members in attendance
Quorum = 13 members
+
(Quorum = 12 members)
  
 
==== Consent Agenda ====
 
==== Consent Agenda ====
 
''{none}''
 
''{none}''
 
+
<br>
===== Guest Intro =====
+
Peter R invited the 3 guests to introduce themselves.
+
 
+
=====[[Vice President]]=====
+
VP Andrew led the meeting.
+
  
 
==== Old Business ====
 
==== Old Business ====
1) Safety Document (Mark)
+
1) Safety Document - Mark will spend 1-2 days max revising the most recent safety document draft. He will then hand it over to Andrew for revision
 
<br>
 
<br>
  
2) Fundraising - still interested in income ideas to fill $400 / month gap
+
2) Fundraising -  
* Updates ?
+
 
<br>
 
<br>
  
 +
3) Tools - Blake raised a call for donation of 2x4s. Shop cabinets are desired, will seek expertise of another member.
 +
* Scott suggested getting pegboard from a condemned Walmart near him.
 +
* Scott is working on new storage shelves for the hallway
 +
* The need for a dust collection was expressed
  
3) Discussion of tools
+
4) Laser cutter soundproofing - Blake discussed the possibility of a mobile wall to separate the laser cutter for sound dampening purposes
* Updates ?
+
 
<br>
 
<br>
  
==== Action Items ====
+
5) Large format printer: Dawn asked whether members wanted her to order a new ink cartridge for the large format printer
 +
<br>
 +
 
 +
6) Computer upgrades - updates?
 +
<br>
 +
 
 +
==== ToDo Action Items ====
 
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
 
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
  
* Plan needed to allow members to recoup costs on consumables they provide to the space. (who?)
+
<span style="color:#C0C0C0">* Plan needed to allow members to recoup costs on consumables they provide to the space. (who?)</span>
  
* Website plans (who ?)
+
<span style="color:#C0C0C0">* Website plans (who ?)</span>
  
* New Member orientation (Dawn)
+
<span style="color:#C0C0C0">* New Member orientation (Dawn)</span>
  
* Training & Accountability (Dawn - initial draft)
+
<span style="color:#C0C0C0">* Training & Accountability (Dawn - initial draft)</span>
[create doc with list of tools, include people & doc links as we start making equipment training guides]
+
<span style="color:#C0C0C0">[create doc with list of tools, include people & doc links as we start making equipment training guides]</span>
  
* Large format printer (updates?/volunteers?)
+
<span style="color:#C0C0C0">* New Storage Shelves (Scott + volunteers)</span>
  
* New Storage Shelves (Scott + volunteers)
+
<span style="color:#C0C0C0">* Audio/Visual install & configuration  (Scott + volunteers)</span>
  
* Audio/Visual install & configuration  (Scott + volunteers)
+
<span style="color:#C0C0C0">* Splat server upgrade (Scott)</span>
  
 
<br>
 
<br>
  
 
==== New Business ====
 
==== New Business ====
Shout Out to...
+
1) proposal to amend Membership Agreement (change highlighted in blue)
 +
 
 +
Discuss on Slack, vote at Mar 3 Business Meeting.
 +
<br>
 +
 
 +
Current section from Membership Agreement:
 +
 
 +
:: '''Dues'''
 +
 
 +
:: $60 per month for Full Membership
 +
 
 +
:: $35 per month for Student Membership (currently enrolled in an accredited institution)
 +
 
 +
:: $25 per month for Associate Membership
 +
 
 +
:: '''<span style="color:#0000FF">• New members agree to maintain their membership for a minimum of 3 months.</span>'''
 +
 
 +
:: • Dues are to be paid in advance by the 1st of the month. Newly elected member dues must be paid upon affirmation of membership. Dues are owed until the Secretary is notified, in writing, of a member’s intent to change or end their membership
 +
 
 +
:: • Dues may be paid to the Treasurer in the form of cash, a check written out to "Splat Space" , or online at https://splatspace.org/create-subscription/ or https://splatspace.org/pay-custom-dues/.
  
 +
:: ________ Initials
  
 
<br>
 
<br>
Line 89: Line 112:
  
 
=====[[President]]=====
 
=====[[President]]=====
 +
 +
* Ryan is happy to hear that the thermistat has been fixed so that the space is no longer a sauna.
  
 
<br>
 
<br>
Line 94: Line 119:
 
=====[[Vice-President]]=====
 
=====[[Vice-President]]=====
  
<br>
+
<br> Not present
  
 
=====[[Treasurer]]=====
 
=====[[Treasurer]]=====
Line 102: Line 127:
 
!
 
!
 
* Account balances as of 02/01:
 
* Account balances as of 02/01:
 +
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 
|-
 
|-
|  &nbsp; $6457.51 &nbsp;    || &nbsp; $139 &nbsp;    || '''&nbsp; $6596.51 &nbsp;''' ||  &nbsp; $0 &nbsp;    || &nbsp; $336 &nbsp;    || &nbsp; $7500 &nbsp; || '''&nbsp; $1239.49 &nbsp;'''
+
|  &nbsp; $6442.22 &nbsp;    || &nbsp; $139 &nbsp;    || '''&nbsp; $6581.22 &nbsp;''' ||  &nbsp; $0 &nbsp;    || &nbsp; $448 &nbsp;    || &nbsp; $7500 &nbsp; || <span style="color:#0000FF">'''&nbsp; $-1366.78 &nbsp;'''</span>
 
|}
 
|}
 
|}
 
|}
Line 118: Line 144:
 
! Member Dues !! Donations !! Other !! '''Total'''
 
! Member Dues !! Donations !! Other !! '''Total'''
 
|-
 
|-
|  &nbsp; $2258.08 &nbsp;    || &nbsp; $50 &nbsp;    || &nbsp; $0 &nbsp;  || &nbsp; '''$2308.08''' &nbsp;
+
|  &nbsp; $2429.70 &nbsp;    || &nbsp; $60 &nbsp;    || &nbsp; $0 &nbsp;  || &nbsp; '''$2489.70''' &nbsp;
 
|}
 
|}
 
|-
 
|-
Line 127: Line 153:
 
! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total'''
 
! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total'''
 
|-
 
|-
|  &nbsp; $2400 &nbsp;  || &nbsp; $20 &nbsp;  || &nbsp; $84.99 &nbsp; || &nbsp; $40.80 &nbsp; || &nbsp; '''$2545.79''' &nbsp;
+
|  &nbsp; $2400 &nbsp;  || &nbsp; $20 &nbsp;  || &nbsp; $84.99 &nbsp; || &nbsp; $0 &nbsp; || &nbsp; '''$2504.99''' &nbsp;
 
|}
 
|}
* '''Income - Expenses = &nbsp;  $-237.71'''
+
* '''Income - Expenses = &nbsp;  <span style="color:#0000FF">$-15.29</span>'''
* Back dues owed = ~$xx
+
* Back dues owed = ~$600
 
|}
 
|}
  
Line 137: Line 163:
 
|-
 
|-
 
!
 
!
* Active Member count as of 01/01: (Active = paid dues within past 60 days)
+
* Active Member count as of 02/01: (Active = paid dues within past 60 days)
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
! Membership Type !! # Members !! Expected Dues  
+
! Membership Type !! # Members !! Dues (Expected) !! <span style="color:#66CC00">Hypothetical # Members</span> !! <span style="color:#66CC00">Hypothetical How</span> !! <span style="color:#66CC00">Hypothetical Dues</span>
 
|-
 
|-
|  Full              || 10 (+5/-m)   || $ 600
+
|  Full              || 11    || $ 660 || <span style="color:#66CC00">20</span> || <span style="color:#66CC00"> (+3 new, 3 Legacy->Full, 3 Assoc->Full)</span> || <span style="color:#66CC00"> $ 1200 </span>
 
|-
 
|-
|  Full (legacy)    || 23  (+n/-m)   || $1150
+
|  Full (legacy)    || 23     || $1150 || <span style="color:#66CC00">20</span> || <span style="color:#66CC00"> (-3)</span> || <span style="color:#66CC00">$ 1000 </span>
 
|-
 
|-
|  Associate            || 05 (+n/-m)   || $ 125
+
|  Associate            || 2    || $ 50  || <span style="color:#66CC00">6</span> || <span style="color:#66CC00"> (+4 new)</span> || <span style="color:#66CC00">$ 150 </span>
 
|-
 
|-
|  Associate (legacy)  || 09 (+0/-5)   || $ 180
+
|  Associate (legacy)  || 9      || $ 180 || <span style="color:#66CC00">6</span> || <span style="color:#66CC00"> (-3)</span> || <span style="color:#66CC00">$ 120</span>
 
|-
 
|-
|  Student    || 1 (+1/-0)    || $35
+
|  Student    || 1     || $35 || <span style="color:#66CC00"> 1</span> || <span style="color:#66CC00"> +0</span> || <span style="color:#66CC00"> $35 </span>
 
|-
 
|-
|  '''Total'''    || '''46'''      || '''$2090'''   
+
|  '''Total'''    || '''46'''      || '''<span style="color:#0000FF">$2075</span>'''  || '''<span style="color:#66CC00"> 53</span>''' || '''<span style="color:#66CC00"> </span>''' || '''<span style="color:#66CC00">$ 2505</span>'''
 
|}
 
|}
 
|-
 
|-
Line 161: Line 187:
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
! Month !! Members !! Monthly Expected Deficit
+
! Month !! Members !! Monthly Deficit (Expected)
 
|-
 
|-
|  Dec 1      || 50  || $ - 480
+
|  Dec 1      || 50  || <span style="color:red"> $ - 480</span>
 
|-  
 
|-  
|  Jan 1        || 49 || $ - 485
+
|  Jan 1        || 49 || <span style="color:red">$ - 485 </span>
 
|-  
 
|-  
|  Feb 1    || 46 || $ - 415
+
|  Feb 1    || 46 || <span style="color:red">$ - 430 </span>
 
|}
 
|}
  
Line 175: Line 201:
  
  
* Comments: membership appears to drop during summer months, rise in the fall/winter
+
* Comments: reasonable expectations
** 2 year high - 42 members
+
** 2 year high - 57 members
** 2 year low - 57 members
+
** 2 year low - 41 members
 
<br>
 
<br>
  
 
=====[[Secretary]]=====
 
=====[[Secretary]]=====
  
<br>
+
* No report
 +
<br>  
  
 
=====[[At-Large]]=====
 
=====[[At-Large]]=====
Line 188: Line 215:
 
<br>
 
<br>
  
* Other
+
* No reports
 +
<br>
  
Scott:
+
==== Member Reports ====
** <Action Item> Updating storage shelf plans; dimensions will be 98" long x 19" deep x 76" high, 4 shelves (same number and height as existing metal shelf in hallway, just longer).  Will bring drawn plans and bill of materials at a later meeting this month.
+
*** Dawn pointed out that unused shelves were discovered in the boneyard that could be used for the shelves action item
+
*** Caution! Some of the wooden woodworking tables are made from very drilled out 1x1s.
+
*** There are a number of 2x4s down in the basement. We attempted to assess their owner and ultimately figured they were up for grabs -- hopefully for  building better shelves/tables for the woodshop
+
  
** <Action Item> Progress has been made on instruction manuals for electronics bench instruments
+
* Tom - RadLab might host a high school biology lab. A group is looking for space and they have been looking at Radlab. "Reasonable Chemistry"
  
** <Action Item> Scott is working on automated equipment for A/V center, and instruction manuals for use; new equipment to be installed
+
* Scott is doing a workshop for the model train club using microcontrollers. Scott is looking into a DIY electone organ as a summer project
  
** SplatServer to be upgraded with larger drive to hold all the new woodworking plans, projects and magazines donation.
+
* Lewis raised the idea of a "bounty" program for fundraising, using the one-off tool use requests. Lewis displayed the early steps of a knife made from a repurposed garden trowel.
  
** <Action Item> Ink for the large format printer. The large format printer was discussed. It doesn't realize that it has all of the ink that it needs. Someone needs to either spend the time figuring out how to use the bootleg ink, or we need to buy official ink cartridges. Andrew has researched and found that a chip is responsible for having communicated "empty" to the printer. He thinks we need to buy genuine ink. We think it's only the black cartridge holding things up.
+
* Dawn submitted her project to the space botany contest - they will feature the instructable.  
  
** <Action Item> Computer upgrades were discussed. Ben has a mobo he wants to donate, the different machines were assessed.
+
* Blake is working on the visitor kiosk for Splatspace. He wants to put it in the hallway.  
  
** <Action Item> Promotion. It occurred to Mark, who saw Andrew working on products with the CNC machine, that documentation of the steps/product would make for a great communication/recruitment/proof of concept for Splatspace. "Those pictures are a great resource." Andrew offered to continue to document his work. Mark - "everyone who does a project, if you could take pictures of the intermediate steps, that'd be great." Andrew and JP identified that there are many places for people to put documentation of their projects. The Blog was landed on as the best place to promo. VP: "the more we can show what our current equipment is and can do" [positive things]
+
* Tom discussed his home lab, used for academic bio research. One of the goals of this was to do research that would get published. Last August, he submitted to a journal. It got accepted in December - no institutional support, etc. All from home research.  
 
+
 
+
<br>
+
 
+
==== Member Reports ====
+
  
 +
* Ryan has taken some workshops through Duke, learning CAD. He now has a better idea on how to lead workshops for Fusion 360. He asked if anyone wanted a Splatspace sticker or window grabber.
  
  
 
==== Upcoming Events ====
 
==== Upcoming Events ====
  
''note new calendar for 2020'' [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events]
+
''note new calendar for 2020  [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events]''
 
<br>
 
<br>
 
+
* Sat, Feb 22: Roanoke Mini Maker Faire, Science Museum of Western Virginia, Roanoke, VA
 
<br>
 
<br>
  
 
==== Trash/Recycling Volunteer ====
 
==== Trash/Recycling Volunteer ====
 +
 +
* Peter volunteered to take out the trash and recycling
 +
  
 
==== Adjournment ====
 
==== Adjournment ====
  
 
[[Category:Meetings]]
 
[[Category:Meetings]]

Latest revision as of 15:53, 6 February 2020

Contents

Feb 4, 2020

Agenda

Summary
  1. Minutes
  2. Initialization
  3. Member Attendance
  4. Consent Agenda
  5. Old Business
  6. Action Items
  7. New Business
  8. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  9. Member Reports
  10. Upcoming Events
  11. Trash/Recycling Volunteer
  12. Adjournment

Guest Introductions

Minutes

  • Jan 7 minutes approved


Initialization

Meeting started at 7:11 pm

Member Attendance

11 members in attendance (Quorum = 12 members)

Consent Agenda

{none}

Old Business

1) Safety Document - Mark will spend 1-2 days max revising the most recent safety document draft. He will then hand it over to Andrew for revision

2) Fundraising -

3) Tools - Blake raised a call for donation of 2x4s. Shop cabinets are desired, will seek expertise of another member.

  • Scott suggested getting pegboard from a condemned Walmart near him.
  • Scott is working on new storage shelves for the hallway
  • The need for a dust collection was expressed

4) Laser cutter soundproofing - Blake discussed the possibility of a mobile wall to separate the laser cutter for sound dampening purposes

5) Large format printer: Dawn asked whether members wanted her to order a new ink cartridge for the large format printer

6) Computer upgrades - updates?

ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

* Plan needed to allow members to recoup costs on consumables they provide to the space. (who?)

* Website plans (who ?)

* New Member orientation (Dawn)

* Training & Accountability (Dawn - initial draft) [create doc with list of tools, include people & doc links as we start making equipment training guides]

* New Storage Shelves (Scott + volunteers)

* Audio/Visual install & configuration (Scott + volunteers)

* Splat server upgrade (Scott)


New Business

1) proposal to amend Membership Agreement (change highlighted in blue)

Discuss on Slack, vote at Mar 3 Business Meeting.

Current section from Membership Agreement:

Dues
$60 per month for Full Membership
$35 per month for Student Membership (currently enrolled in an accredited institution)
$25 per month for Associate Membership
• New members agree to maintain their membership for a minimum of 3 months.
• Dues are to be paid in advance by the 1st of the month. Newly elected member dues must be paid upon affirmation of membership. Dues are owed until the Secretary is notified, in writing, of a member’s intent to change or end their membership
• Dues may be paid to the Treasurer in the form of cash, a check written out to "Splat Space" , or online at https://splatspace.org/create-subscription/ or https://splatspace.org/pay-custom-dues/.
________ Initials


Officer Reports

President
  • Ryan is happy to hear that the thermistat has been fixed so that the space is no longer a sauna.


Vice-President


Not present

Treasurer
  • Account balances as of 02/01:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $6442.22     $139     $6581.22     $0     $448     $7500     $-1366.78  


  • This month's income:
Member Dues Donations Other Total
  $2429.70     $60     $0     $2489.70  
  • This month's expenses:
UDI Rent Linode.com Spectrum Misc Total
  $2400     $20     $84.99     $0     $2504.99  
  • Income - Expenses =   $-15.29
  • Back dues owed = ~$600


  • Active Member count as of 02/01: (Active = paid dues within past 60 days)
Membership Type # Members Dues (Expected) Hypothetical # Members Hypothetical How Hypothetical Dues
Full 11 $ 660 20 (+3 new, 3 Legacy->Full, 3 Assoc->Full) $ 1200
Full (legacy) 23 $1150 20 (-3) $ 1000
Associate 2 $ 50 6 (+4 new) $ 150
Associate (legacy) 9 $ 180 6 (-3) $ 120
Student 1 $35 1 +0 $35
Total 46 $2075 53 $ 2505
Monthly Expected Expenses = $2505
Month Members Monthly Deficit (Expected)
Dec 1 50 $ - 480
Jan 1 49 $ - 485
Feb 1 46 $ - 430

Departing Members: Tyler M, Ben D, Lauren F

New Members: 4 Associate -> Full, 1 Full -> Associate


  • Comments: reasonable expectations
    • 2 year high - 57 members
    • 2 year low - 41 members


Secretary
  • No report


At-Large


  • No reports


Member Reports

  • Tom - RadLab might host a high school biology lab. A group is looking for space and they have been looking at Radlab. "Reasonable Chemistry"
  • Scott is doing a workshop for the model train club using microcontrollers. Scott is looking into a DIY electone organ as a summer project
  • Lewis raised the idea of a "bounty" program for fundraising, using the one-off tool use requests. Lewis displayed the early steps of a knife made from a repurposed garden trowel.
  • Dawn submitted her project to the space botany contest - they will feature the instructable.
  • Blake is working on the visitor kiosk for Splatspace. He wants to put it in the hallway.
  • Tom discussed his home lab, used for academic bio research. One of the goals of this was to do research that would get published. Last August, he submitted to a journal. It got accepted in December - no institutional support, etc. All from home research.
  • Ryan has taken some workshops through Duke, learning CAD. He now has a better idea on how to lead workshops for Fusion 360. He asked if anyone wanted a Splatspace sticker or window grabber.


Upcoming Events

note new calendar for 2020 External Outreach Events

  • Sat, Feb 22: Roanoke Mini Maker Faire, Science Museum of Western Virginia, Roanoke, VA


Trash/Recycling Volunteer

  • Peter volunteered to take out the trash and recycling


Adjournment