2020-03-03

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Contents

March 3rd, 2020

Agenda

Summary
  1. Minutes
  2. Initialization
  3. Member Attendance
  4. Consent Agenda
  5. Old Business
  6. Action Items
  7. New Business
  8. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  9. Member Reports
  10. Upcoming Events
  11. Trash/Recycling Volunteer
  12. Adjournment

Guest Introductions

Minutes

  • Approve February 4, 2020 minutes


Initialization

Member Attendance

(Quorum = 49/4 = 13 members)

Consent Agenda

The following change to the Membership Agreement is proposed (change highlighted in blue).

Current section from Membership Agreement:

Dues
$60 per month for Full Membership
$35 per month for Student Membership (currently enrolled in an accredited institution)
$25 per month for Associate Membership
• New members agree to maintain their membership for a minimum of 3 months.
• Dues are to be paid in advance by the 1st of the month. Newly elected member dues must be paid upon affirmation of membership. Dues are owed until the Secretary is notified, in writing, of a member’s intent to change or end their membership
• Dues may be paid to the Treasurer in the form of cash, a check written out to "Splat Space" , or online at https://splatspace.org/create-subscription/ or https://splatspace.org/pay-custom-dues/.
________ Initials



Old Business

1) Safety Document - update

2) Tools - updates


ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

* Plan needed to allow members to recoup costs on consumables they provide to the space. (who?)

* Website plans (who ?)

* New Member orientation (Dawn)

* Training & Accountability (Dawn - initial draft) [create doc with list of tools, include people & doc links as we start making equipment training guides]

* New Storage Shelves (Scott + volunteers)

* Audio/Visual install & configuration (Scott + volunteers)

* Splat server upgrade (Scott)

* Laser cutter soundproofing


New Business

Officer Reports

President
Vice-President
Treasurer
  • Account balances as of 03/01:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $5464.87     $159     $5623.87     $0     $560     $7500     $-2436.13  


  • This month's income:
Member Dues Donations Other Total
  $1459.38     $88.39     $0     $1547.77  
  • This month's expenses:
UDI Rent Linode + AWS Spectrum Misc Total
  $2400     $20.13     $84.99     $0     $2504.99  
  • Income - Expenses =   $-957.35
  • Back dues owed = $875


  • Active Member count as of 03/01: (Active = paid dues within past 60 days)
Membership Type # Members Dues (Expected) Hypothetical # Members Hypothetical How Hypothetical Dues
Full 15 $ 900 20 (+3 new, 2 Assoc->Full) $ 1160
Full (legacy) 20 $1000 20 +0 $ 1000
Associate 5 $ 125 8 (+3 new) $ 200
Associate (legacy) 7 $ 140 5 (-2) $ 120
Student 2 $70 2 +0 $70
Total 49 $2235 55 $ 2550
Monthly Expected Expenses = $2505
Month Members Monthly Deficit (Expected)
Dec 1 50 $ - 480
Jan 1 49 $ - 485
Feb 1 46 $ - 430
Mar 1 49 $ - 270

Departing Members: none

New Members: Cassy B, Chris B, Andrew O, Andrew M


  • Comments: reasonable expectations
    • 2 year high - 57 members
    • 2 year low - 41 members


Secretary
  • No report


At-Large


  • No reports


Member Reports

Upcoming Events

note new calendar for 2020 External Outreach Events

  • Sat, Feb 22: Roanoke Mini Maker Faire, Science Museum of Western Virginia, Roanoke, VA


Trash/Recycling Volunteer

  • Peter volunteered to take out the trash and recycling


Adjournment