Difference between revisions of "2020-04-07"

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(Treasurer)
 
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====Guest Introductions====
 
====Guest Introductions====
  
*
+
* No guests present at 7:10pm.
  
 
==== Minutes ====
 
==== Minutes ====
  
* <br>
+
No quorum (8 members currently in attendance at 7:13pm Eastern), could not approve Feb 4 or March 3 minutes.
  
 
==== Initialization ====
 
==== Initialization ====
  
*
+
* Meeting started at 7:10pm Eastern.
  
 
==== Member Attendance ====
 
==== Member Attendance ====
10 members in attendence (quorum = 13 members)
 
  
 
==== Consent Agenda ====
 
==== Consent Agenda ====
  
There was no objection to the following change to the Membership Agreement is proposed (change highlighted in blue).
+
1) Review the Safety Document
  
Current section from Membership Agreement:
+
https://docs.google.com/document/d/1f7ea6mLwwgSszdfBnTaeJ-CY0YVxUPvaNR-oQjVczDs/edit
  
:: '''Dues'''
+
<br>
  
:: $60 per month for Full Membership
+
==== Business ====
  
:: $35 per month for Student Membership (currently enrolled in an accredited institution)
+
* COVID19 safety recommendations - https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/index.html
  
:: $25 per month for Associate Membership
+
** Informal recommendation to maintain CDC social distancing guidelines by limiting people in each room based on the room size.  (ie. One-person at a time in the wood shop, metal shop, boneyard).
  
:: '''<span style="color:#0000FF">• New members agree to maintain their membership for a minimum of 3 months.</span>'''
+
** Post a sign on the entrance to each room regarding this policy, and change the signs as CDC changes guidelines.
  
:: • Dues are to be paid in advance by the 1st of the month. Newly elected member dues must be paid upon affirmation of membership. Dues are owed until the Secretary is notified, in writing, of a member’s intent to change or end their membership
+
** Post a sign recommending handwashing and regular disinfecting of frequently used surfaces (ie. doorknobs).
  
:: • Dues may be paid to the Treasurer in the form of cash, a check written out to "Splat Space" , or online at https://splatspace.org/create-subscription/ or https://splatspace.org/pay-custom-dues/.
+
** Post a notice on web site that new memberships aren't being accepted (until the CDC guidelines change in a manner that makes them safe/relevant again).
  
:: ________ Initials
+
** Make cleaning supplies available to SplatSpace members on site.  (ie. paper towels, Lysol/antibacterial wipes with 70%+ alcohol or 10% bleach solution).
  
<br>
+
** Make disposable gloves available to SplatSpace members (ie. the ones near resin printers). 
  
<br>
 
 
==== Old Business ====
 
1) Safety Document - Mark and Andrew have a draft of the safety document ready after "incremental development." It will be on Slack for review and comments.
 
<br>
 
  
2) Tools - no updates
 
  
 
<br>
 
<br>
Line 74: Line 67:
 
==== ToDo Action Items ====
 
==== ToDo Action Items ====
 
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
 
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
 +
 +
* Establish a process (proposal?) for holding votes with membership electronically, to allow us to accomplish votes without establishing quorum at/during meetings.
 +
 +
* Establish a process (ie. sending a two-sentence announcement with a link to the agenda to the Google Group, Slack #announcements) for announcing to SplatSpace membership important meetings, votes, and events, in the case where there has been a board member meeting and agenda prepared at least 3 days in advance.
  
 
<span style="color:#C0C0C0">* Plan needed to allow members to recoup costs on consumables they provide to the space. (who?)</span>
 
<span style="color:#C0C0C0">* Plan needed to allow members to recoup costs on consumables they provide to the space. (who?)</span>
Line 96: Line 93:
 
==== New Business ====
 
==== New Business ====
  
No new business
+
* Blake McNeill volunteered to accept nomination for the at-large board member position vacated by Stephen Kufchek last month.  He will serve as a deputy at-large board member until a vote can be held to confirm his position or the next board election.
  
 
==== Officer Reports ====
 
==== Officer Reports ====
Line 102: Line 99:
 
=====[[President]]=====
 
=====[[President]]=====
  
* President solicited constructive feedback over how he presides over meetings. None objections or suggestions were publicly given. By this secretary's limited judgement, he is doing a fine job. The President also thanked Mark for replying to emails and voicemails.
+
* Said nice things.
  
 
=====[[Vice-President]]=====
 
=====[[Vice-President]]=====
  
* VP reports that we need people for the Saturday open houses and the game night. Andrew has also been evaluating a beta Fusion 306 that was donated and it looks fine.
+
* VP took home (did not steal) a few 3d printers to maintain them.
  
 
=====[[Treasurer]]=====
 
=====[[Treasurer]]=====
 
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
!
 
!
* Account balances as of 03/01:
+
* Account balances as of 04/01:
  
 
{| class="wikitable"
 
{| class="wikitable"
Line 119: Line 115:
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 
|-
 
|-
|  &nbsp; $5464.87 &nbsp;    || &nbsp; $159 &nbsp;    || '''&nbsp; $5623.87 &nbsp;''' ||  &nbsp; $0 &nbsp;    || &nbsp; $560 &nbsp;    || &nbsp; $7500 &nbsp; || <span style="color:#0000FF">'''&nbsp; $-2436.13 &nbsp;'''</span>
+
|  &nbsp; $5262.25 &nbsp;    || &nbsp; $174 &nbsp;    || '''&nbsp; $5436.25 &nbsp;''' ||  &nbsp; $0 &nbsp;    || &nbsp; $672 &nbsp;    || &nbsp; $7500 &nbsp; || <span style="color:#0000FF">'''&nbsp; $-2735.75 &nbsp;'''</span>
 
|}
 
|}
 
|}
 
|}
Line 131: Line 127:
 
! Member Dues !! Donations !! Other !! '''Total'''
 
! Member Dues !! Donations !! Other !! '''Total'''
 
|-
 
|-
|  &nbsp; $1459.38 &nbsp;    || &nbsp; $88.39 &nbsp;    || &nbsp; $0 &nbsp;  || &nbsp; '''$1547.77''' &nbsp;
+
|  &nbsp; $2253.28 &nbsp;    || &nbsp; $65 &nbsp;    || &nbsp; $0 &nbsp;  || &nbsp; '''$2318.28''' &nbsp;
 
|}
 
|}
 
|-
 
|-
Line 140: Line 136:
 
! UDI Rent !! Linode + AWS !! Spectrum !! Misc !! '''Total'''
 
! UDI Rent !! Linode + AWS !! Spectrum !! Misc !! '''Total'''
 
|-
 
|-
|  &nbsp; $2400 &nbsp;  || &nbsp; $20.13 &nbsp;  || &nbsp; $84.99 &nbsp; || &nbsp; $0 &nbsp; || &nbsp; '''$2504.99''' &nbsp;
+
|  &nbsp; $2400 &nbsp;  || &nbsp; $20.91 &nbsp;  || &nbsp; $84.99 &nbsp; || &nbsp; $0 &nbsp; || &nbsp; '''$2505.90''' &nbsp;
 
|}
 
|}
* '''Income - Expenses = &nbsp;  <span style="color:#0000FF">$-957.35</span>'''
+
* '''Income - Expenses = &nbsp;  <span style="color:#0000FF"> $-187.62 </span>'''
* Back dues owed = $875
+
* Back dues owed = ~$550
 
|}
 
|}
  
Line 150: Line 146:
 
|-
 
|-
 
!
 
!
* Active Member count as of 03/01: (Active = paid dues within past 60 days)
+
* Active Member count as of 04/01: (Active = paid dues within past 60 days)
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
! Membership Type !! # Members !! Dues (Expected) !! <span style="color:#66CC00">Hypothetical # Members</span> !! <span style="color:#66CC00">Hypothetical How</span> !! <span style="color:#66CC00">Hypothetical Dues</span>
+
! Membership Type !! # Members !! Dues (Expected) !! <span style="color:#99A3A4"> Target # Members</span> !! <span style="color:#99A3A4"> Target Dues</span>  
 
|-
 
|-
|  Full              || 15    || $  900 || <span style="color:#66CC00">20</span> || <span style="color:#66CC00"> (+3 new, 2 Assoc->Full)</span> || <span style="color:#66CC00"> $ 1160 </span>
+
|  Full              || 15    || $  900 || <span style="color:#99A3A4"> 20 </span> || <span style="color:#99A3A4"> $1200 </span>
 
|-
 
|-
|  Full (legacy)    || 20     || $1000 || <span style="color:#66CC00">20</span> || <span style="color:#66CC00"> +0 </span> || <span style="color:#66CC00">$ 1000 </span>
+
|  Full (legacy)    || 17     || $850  
 
|-
 
|-
|  Associate            || 5     || $  125  || <span style="color:#66CC00">8</span> || <span style="color:#66CC00"> (+3 new)</span> || <span style="color:#66CC00">$ 200 </span>
+
|  Associate            || 6     || $  125   
 
|-
 
|-
|  Associate (legacy)  || 7     || $ 140  || <span style="color:#66CC00">5</span> || <span style="color:#66CC00"> (-2)</span> || <span style="color:#66CC00">$ 120</span>
+
|  Associate (legacy)  || 6     || $ 140   
 
|-
 
|-
|  Student    || 2      || $70 || <span style="color:#66CC00"> 2</span> || <span style="color:#66CC00"> +0</span> || <span style="color:#66CC00"> $70 </span>
+
|  Student    || 2      || $70  
 
|-
 
|-
|  '''Total'''    || '''49'''      || '''<span style="color:#0000FF">$2235</span>''' || '''<span style="color:#66CC00"> 55</span>''' || '''<span style="color:#66CC00"> </span>''' || '''<span style="color:#66CC00">$ 2550</span>'''
+
|  '''Total'''    || '''46'''      || '''<span style="color:#0000FF">$2235</span>''' ||   '''<span style="color:#99A3A4"> 51 </span>''' || '''<span style="color:#99A3A4"> $2535</span>'''
 
|}
 
|}
 
|-
 
|-
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|}
 
|}
  
{| class="wikitable"
 
|-
 
! Month !! Members !! Monthly Deficit (Expected)
 
|-
 
|  Dec 1      || 50  || <span style="color:red"> $ - 480</span>
 
|-
 
|  Jan 1        || 49 || <span style="color:red">$ - 485 </span>
 
|-
 
|  Feb 1    || 46 || <span style="color:red">$ - 430 </span>
 
|-
 
|  Mar 1    || 49 || <span style="color:red">'''$ - 270''' </span>
 
|}
 
  
 
Departing Members:  none
 
Departing Members:  none
  
'''New Members''':  Cassy B, Chris B, Andrew O, Andrew M
+
'''New Members''':  Kurt G
 +
<br>
  
 +
With our current Membership & Expenses, we can pay bills through 9/21
 +
 +
https://wiki.splatspace.org/images/1/14/ReserveProjection.pdf
  
* Comments: reasonable expectations
 
** 2 year high - 57 members
 
** 2 year low - 41 members
 
 
<br>
 
<br>
  
Line 202: Line 187:
 
=====[[At-Large]]=====
 
=====[[At-Large]]=====
  
*Scott has been thinking about moving the file cabinet to the other side of the fridge and the stainless steel cabinet over 3 ft in order to put the kiosk by the door.  
+
Tom Randall
*Tom: iso-chemistry lab people have been coming to 24. He has collected a lot of lab equipment.  
+
* Many of our events have been cancelled.  Will update the wiki at some point to reflect these changes.
 +
* Gave equipment to allow a local community member to perform a SARS-COV-2 PCR assay on his family.
 +
* Provided equipment to another community member working on a bioinformatics system related to flu viruses.<br>
 
<br>
 
<br>
 +
 +
Scott Hall
 +
* has updated some of the wiki listings to reflect event cancellations.
 +
* Train show is still on but tentative.
 +
* holding TriBRAE meetings online.
 
<br>
 
<br>
  
 
==== Member Reports ====
 
==== Member Reports ====
  
*Mark visited Triangle E-cycling and got a relatively recent model dell for $200. Mark also recounted repeat emails from the public questioning whether we have classes, can we teach them x, etc. He asked that the community think about this community function and how it could be used by the institution
+
Scott Hall
*Lewis reported on his agriculture experiments
+
* Woodworking projects at home
*Ryan had an idea and wanted feedback - wants to keep meetings short, but doesn't want to restrict what people have to share. He wants to democratize the process, and floated plans on making "the bright elephant" - a bright visible object that would be triggered by anonymous end users that would communicate intent to the president.
+
 
+
 
<br>
 
<br>
 
+
Having member updates/projects/pictures posted on the SplatSpace web site would be great!
==== Upcoming Events ====
+
* Andrew Morton is working on updating Wordpress.
 
+
* j.c. has expressed availability to update the web site content once it's fixed/updated.
''note new calendar for 2020  [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events]''
+
*Upcoming events - Makerfaire Lynchburg has been upgraded, since Burlington has been canceled.  
+
 
+
 
<br>
 
<br>
  
==== Trash/Recycling Volunteer ====
+
Ryan Patridge
 +
* Discussed PPE fabrication efforts over the last two weeks
 +
* Showed example PPE face shields
 +
* Shared pictures and information about Duke Co-Lab and COVID-19 Task Force efforts for PPE manufacture at a larger scale, using injection molding and local businesses to establish a workflow currently able to provide 10,000 face shields per week to local medical personnel.
 +
* Anyone who wants to get involved with PPE fabrication over the next week or two, please contact Ryan for more information.
  
==== Adjournment ====
+
==== Upcoming Events ====
  
[[Category:Meetings]]
+
*Upcoming events - HAHAHA
  
=== Agenda ===
+
No additional upcoming events to report.  Look for online events on the SplatSpace wiki, or SplatSpace Meetup group.
  
=====Summary=====
 
# Minutes
 
# Member Attendance
 
# Consent Agenda
 
# Old Business
 
# Action Items
 
# New Business
 
# Officer Reports
 
## [[President]]
 
## [[Vice-President]]
 
## [[Treasurer]]
 
## [[Secretary]]
 
## [[Public Relations]]
 
## [[At-Large]]
 
# Guest Introductions
 
# Member Reports
 
# Upcoming Events
 
# Trash/Recycling Volunteer
 
# Adjournment
 
 
<br> &nbsp;
 
==== Guest Introductions ====
 
 
 
==== Minutes ====
 
 
* Approve minutes from Mon Day(th), Year
 
 
<br>
 
<br>
==== Initialization ====
 
  
 +
==== Trash/Recycling Volunteer ====
  
==== Member Attendance ====
+
N/A since nobody in the meeting is at SplatSpace.
XX Dues-paying (voting) members <br>
+
Quorum = YY members
+
 
+
==== Consent Agenda ====
+
''{none}''
+
<br>
+
 
+
==== Old Business ====
+
 
+
==== ToDo Action Items ====
+
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
+
 
+
<span style="color:#C0C0C0">*
+
</span>
+
 
+
<br>
+
 
+
==== New Business ====
+
 
+
==== Officer Reports ====
+
 
+
=====[[President]]=====
+
 
+
<br>
+
 
+
=====[[Vice-President]]=====
+
 
+
<br>
+
 
+
=====[[Treasurer]]=====
+
{notes}
+
 
+
{| class="wikitable"
+
|-
+
!
+
* Account balances as of MM/DD:
+
{| class="wikitable"
+
|-
+
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
+
|-
+
|  &nbsp; $x.xx &nbsp;    || &nbsp; $x.xx &nbsp;    || '''&nbsp; $x.xx &nbsp;''' ||  &nbsp; $xx &nbsp;    || &nbsp; $xx &nbsp;    || &nbsp; $xx &nbsp; || '''&nbsp; $x.xx &nbsp;'''
+
|}
+
|}
+
<br>
+
{| class="wikitable"
+
|-
+
!
+
* This month's income:
+
{| class="wikitable"
+
|-
+
! Member Dues !! Donations !! Other !! '''Total'''
+
|-
+
|  &nbsp; $x.xx &nbsp;    || &nbsp; $x.xx &nbsp;    || &nbsp; $xx &nbsp;  || &nbsp; '''$x.xx''' &nbsp;
+
|}
+
|-
+
!
+
* This month's expenses:
+
{| class="wikitable"
+
|-
+
! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total'''
+
|-
+
|  &nbsp; $xx &nbsp;  || &nbsp; $x.xx &nbsp;  || &nbsp; $x.xx &nbsp; || &nbsp; $x.xx &nbsp; || &nbsp; '''$x.xx''' &nbsp;
+
|}
+
* '''Income - Expenses = &nbsp;  $x.xx'''
+
* Back dues owed = ~$xx
+
|}
+
 
+
<br>
+
{| class="wikitable"
+
|-
+
!
+
* Active Member count as of MM/DD: (Active = paid dues within past 60 days)
+
{| class="wikitable"
+
|-
+
! Membership Type !! # Members !! Expected Dues
+
|-
+
|  Full    || X  (+n/-m)    || $xx
+
|-
+
|  Associate    || X  (+n/-m)    || $xx
+
|-
+
|  Student    || X  (+n/-m)    || $xx
+
|-
+
|  '''Total'''    || '''X'''      || '''$xx''' 
+
|}
+
|-
+
!Monthly Expected Expenses = '''$xx'''
+
|-
+
!'''Deficit = - $xx/mo'''
+
|}
+
Departing Members: Name M,
+
 
+
'''New Members''': Name M,
+
 
+
 
+
* Comments: membership appears to drop during summer months, rise in the fall/winter
+
** Jun 2018 - 42 members
+
** Feb 2019 - 57 members
+
<br>
+
 
+
=====[[Secretary]]=====
+
 
+
<br>
+
 
+
=====[[Public Relations]]=====
+
 
+
<br>
+
 
+
=====[[At-Large]]=====
+
* Member Relations
+
 
+
<br>
+
 
+
* Other
+
 
+
<br>
+
 
+
==== Member Reports ====
+
 
+
==== Upcoming Events ====
+
''note new calendar for 2020  [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events list]
+
 
+
 
+
==== Trash/Recycling Volunteer ====
+
  
 
==== Adjournment ====
 
==== Adjournment ====
 
[[Category:Meetings]]
 

Latest revision as of 17:33, 5 May 2020

Contents

April 7th, 2020

Agenda

Summary
  1. Minutes
  2. Initialization
  3. Member Attendance
  4. Consent Agenda
  5. Old Business
  6. Action Items
  7. New Business
  8. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  9. Member Reports
  10. Upcoming Events
  11. Trash/Recycling Volunteer
  12. Adjournment

Guest Introductions

  • No guests present at 7:10pm.

Minutes

No quorum (8 members currently in attendance at 7:13pm Eastern), could not approve Feb 4 or March 3 minutes.

Initialization

  • Meeting started at 7:10pm Eastern.

Member Attendance

Consent Agenda

1) Review the Safety Document

https://docs.google.com/document/d/1f7ea6mLwwgSszdfBnTaeJ-CY0YVxUPvaNR-oQjVczDs/edit


Business

    • Informal recommendation to maintain CDC social distancing guidelines by limiting people in each room based on the room size. (ie. One-person at a time in the wood shop, metal shop, boneyard).
    • Post a sign on the entrance to each room regarding this policy, and change the signs as CDC changes guidelines.
    • Post a sign recommending handwashing and regular disinfecting of frequently used surfaces (ie. doorknobs).
    • Post a notice on web site that new memberships aren't being accepted (until the CDC guidelines change in a manner that makes them safe/relevant again).
    • Make cleaning supplies available to SplatSpace members on site. (ie. paper towels, Lysol/antibacterial wipes with 70%+ alcohol or 10% bleach solution).
    • Make disposable gloves available to SplatSpace members (ie. the ones near resin printers).



ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Establish a process (proposal?) for holding votes with membership electronically, to allow us to accomplish votes without establishing quorum at/during meetings.
  • Establish a process (ie. sending a two-sentence announcement with a link to the agenda to the Google Group, Slack #announcements) for announcing to SplatSpace membership important meetings, votes, and events, in the case where there has been a board member meeting and agenda prepared at least 3 days in advance.

* Plan needed to allow members to recoup costs on consumables they provide to the space. (who?)

* Website plans (who ?)

* New Member orientation (Dawn)

* Training & Accountability (Dawn - initial draft) [create doc with list of tools, include people & doc links as we start making equipment training guides]

* New Storage Shelves (Scott + volunteers)

* Audio/Visual install & configuration (Scott + volunteers)

* Splat server upgrade (Scott)

* Laser cutter soundproofing


New Business

  • Blake McNeill volunteered to accept nomination for the at-large board member position vacated by Stephen Kufchek last month. He will serve as a deputy at-large board member until a vote can be held to confirm his position or the next board election.

Officer Reports

President
  • Said nice things.
Vice-President
  • VP took home (did not steal) a few 3d printers to maintain them.
Treasurer
  • Account balances as of 04/01:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $5262.25     $174     $5436.25     $0     $672     $7500     $-2735.75  


  • This month's income:
Member Dues Donations Other Total
  $2253.28     $65     $0     $2318.28  
  • This month's expenses:
UDI Rent Linode + AWS Spectrum Misc Total
  $2400     $20.91     $84.99     $0     $2505.90  
  • Income - Expenses =   $-187.62
  • Back dues owed = ~$550


  • Active Member count as of 04/01: (Active = paid dues within past 60 days)
Membership Type # Members Dues (Expected) Target # Members Target Dues
Full 15 $ 900 20 $1200
Full (legacy) 17 $850
Associate 6 $ 125
Associate (legacy) 6 $ 140
Student 2 $70
Total 46 $2235 51 $2535
Monthly Expected Expenses = $2505


Departing Members: none

New Members: Kurt G

With our current Membership & Expenses, we can pay bills through 9/21

https://wiki.splatspace.org/images/1/14/ReserveProjection.pdf


Secretary
  • no report


At-Large

Tom Randall

  • Many of our events have been cancelled. Will update the wiki at some point to reflect these changes.
  • Gave equipment to allow a local community member to perform a SARS-COV-2 PCR assay on his family.
  • Provided equipment to another community member working on a bioinformatics system related to flu viruses.


Scott Hall

  • has updated some of the wiki listings to reflect event cancellations.
  • Train show is still on but tentative.
  • holding TriBRAE meetings online.


Member Reports

Scott Hall

  • Woodworking projects at home


Having member updates/projects/pictures posted on the SplatSpace web site would be great!

  • Andrew Morton is working on updating Wordpress.
  • j.c. has expressed availability to update the web site content once it's fixed/updated.


Ryan Patridge

  • Discussed PPE fabrication efforts over the last two weeks
  • Showed example PPE face shields
  • Shared pictures and information about Duke Co-Lab and COVID-19 Task Force efforts for PPE manufacture at a larger scale, using injection molding and local businesses to establish a workflow currently able to provide 10,000 face shields per week to local medical personnel.
  • Anyone who wants to get involved with PPE fabrication over the next week or two, please contact Ryan for more information.

Upcoming Events

  • Upcoming events - HAHAHA

No additional upcoming events to report. Look for online events on the SplatSpace wiki, or SplatSpace Meetup group.


Trash/Recycling Volunteer

N/A since nobody in the meeting is at SplatSpace.

Adjournment