Difference between revisions of "2020-08-04"
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==== Minutes ==== | ==== Minutes ==== | ||
− | |||
− | |||
− | |||
<br> | <br> | ||
Line 37: | Line 34: | ||
==== Member Attendance ==== | ==== Member Attendance ==== | ||
− | + | 42 Dues-paying (voting) members <br> | |
− | Quorum = | + | Quorum = 11 members |
==== Consent Agenda ==== | ==== Consent Agenda ==== | ||
1) Approve meeting minutes from | 1) Approve meeting minutes from | ||
− | * Jul | + | * Jul 7th |
<br> | <br> | ||
Line 58: | Line 55: | ||
<span style="color:#C0C0C0">[create doc with list of tools, include people & doc links as we start making equipment training guides]</span> | <span style="color:#C0C0C0">[create doc with list of tools, include people & doc links as we start making equipment training guides]</span> | ||
+ | <span style="color:#C0C0C0">* Look into the option of renting the space no longer used by the gym or the contracting company (the garage). Possibly a good substitute for the basement storage we currently pay ~$500/mo. (Andrew & Blake)</span> | ||
==== Post-COVID TODOs ==== | ==== Post-COVID TODOs ==== | ||
Line 66: | Line 64: | ||
==== New Business ==== | ==== New Business ==== | ||
* Clean up the Meetup page. Remove events which aren't happening, remove the address from events which are virtual. Mark C. will discuss points from his email. (who?) | * Clean up the Meetup page. Remove events which aren't happening, remove the address from events which are virtual. Mark C. will discuss points from his email. (who?) | ||
− | * Discuss membership fee discounts or other ways to | + | ** Mark discussed some ways that the Meetup page might be reconfigured or used differently (use the Online Only checkbox to remove address info) |
− | * Splat server upgrade (Scott to solicit membership for content ideas. | + | ** Looking for members to cover responding to people who sign up for Meetup events (Open Saturdays and Game Nights). |
+ | ** Looking for members to respond to SplatSpace voice messages when we get a few in a row (in case people are stuck in the parking lot). Andrew O. volunteered to try to help with voicemail issues, as he lives near SplatSpace. | ||
+ | * Discuss membership fee discounts or other ways to incentivise or encourage members to hold SplatSpace workshops or events. Also discuss possible issues with 501c3 requirements. | ||
+ | ** As long as fees are at or below market rate, there shouldn't be a problem. Dawn is willing to discuss on Slack. | ||
+ | ** Not a problem for individual members to charge for a workshop or class and benefit from that. Could choose to donate to SplatSpace. | ||
+ | ** Project classes where making something to take home (and learn along the way), learning/educational workshop classes. | ||
+ | * Splat server upgrade (Scott to solicit membership for content ideas.) | ||
* Website plans (updates). | * Website plans (updates). | ||
** Stripe 'Customer Portal': implemented and ready, pending web site update | ** Stripe 'Customer Portal': implemented and ready, pending web site update | ||
** Mark's suggestions implemented on SplatSpace.org | ** Mark's suggestions implemented on SplatSpace.org | ||
** Mark will join web team and make minor edits while work continues. | ** Mark will join web team and make minor edits while work continues. | ||
+ | * Discuss upcoming October Annual Meeting and officer elections. | ||
+ | |||
<br> | <br> | ||
<br> | <br> | ||
Line 78: | Line 84: | ||
=====[[President]]===== | =====[[President]]===== | ||
+ | |||
+ | No report this month. | ||
<br> | <br> | ||
Line 83: | Line 91: | ||
=====[[Vice-President]]===== | =====[[Vice-President]]===== | ||
* Brief discussion of SplatSpace policy for reimbursement of consumables and maintenance costs. | * Brief discussion of SplatSpace policy for reimbursement of consumables and maintenance costs. | ||
+ | * Lulzbot printer is back and working great. | ||
+ | * Still working on the Fusion 306 printer with BLTouch added, needed to reflash the firmware, may be done this month. | ||
+ | * Firmware upgrade on a different printer is complete. | ||
+ | * Purchased a few bulk bandages and is adding new first aid kits to rooms which didn't have them. | ||
<br> | <br> | ||
=====[[Treasurer]]===== | =====[[Treasurer]]===== | ||
− | |||
{| class="wikitable" | {| class="wikitable" | ||
|- | |- | ||
! | ! | ||
− | * Account balances as of | + | * Account balances as of 8/01: |
{| class="wikitable" | {| class="wikitable" | ||
|- | |- | ||
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed''' | ! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed''' | ||
− | |- | + | |- |
− | | | + | | <span style="color:#C0C0C0"> $3256.57 </span> || <span style="color:#C0C0C0"> $174 </span> || <span style="color:#C0C0C0">''' $3430.57 '''</span> || <span style="color:#C0C0C0"> $0 </span> || <span style="color:#C0C0C0"> $1120 </span> || <span style="color:#C0C0C0"> $7500 </span>|| <span style="color:#C0C0C0">''' $-5189.43 '''</span> |
+ | |- | ||
+ | | $3256.57 || $174 || ''' $3430.57 ''' || $0 || $1120 || $0 || <span style="color:#0000FF">''' $2310.57 '''</span> | ||
|} | |} | ||
|} | |} | ||
Line 108: | Line 121: | ||
! Member Dues !! Donations !! Other !! '''Total''' | ! Member Dues !! Donations !! Other !! '''Total''' | ||
|- | |- | ||
− | | $ | + | | $2341.71 || $200.00 || $0 || '''$2541.71''' |
|} | |} | ||
|- | |- | ||
! | ! | ||
+ | |||
* This month's expenses: | * This month's expenses: | ||
{| class="wikitable" | {| class="wikitable" | ||
Line 117: | Line 131: | ||
! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total''' | ! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total''' | ||
|- | |- | ||
− | | $ | + | | $1900* || $20.13 || $89.99 || $4.48 || '''$2014.60''' |
|} | |} | ||
− | * '''Income - Expenses = $ | + | * '''Income - Expenses = <span style="color:#0000FF"> $527.11''' </span>''' |
− | * Back dues owed = ~$ | + | * Back dues owed = ~$300 |
|} | |} | ||
Line 127: | Line 141: | ||
|- | |- | ||
! | ! | ||
− | * Active Member count as of | + | * Active Member count as of 8/01: (Active = paid dues within past 60 days) |
{| class="wikitable" | {| class="wikitable" | ||
|- | |- | ||
− | ! Membership Type !! # Members !! Expected Dues | + | ! Membership Type !! # Members !! Expected Dues !! <span style="color:#99A3A4"> Target # Members</span> !! <span style="color:#99A3A4"> Target Dues </span> |
|- | |- | ||
− | | Full || | + | | Full || 19 || $1140 || <span style="color:#99A3A4"> 27 </span> || <span style="color:#99A3A4"> $1620 </span> |
|- | |- | ||
− | | | + | | Full (Legacy) || 12 || $600 |
|- | |- | ||
− | | | + | | Associate || 3 || $75 |
|- | |- | ||
− | | '''Total''' || ''' | + | | Associate (Legacy) || 5 || $100 |
+ | |- | ||
+ | | Student || 3 || $105 | ||
+ | |- | ||
+ | | '''Total''' || '''42''' || '''<span style="color:#0000FF">$2020</span>''' || '''<span style="color:#99A3A4"> 53 </span>''' || '''<span style="color:#99A3A4"> $2555</span>''' | ||
|} | |} | ||
|- | |- | ||
− | !Monthly Expected Expenses | + | !Monthly Expected Expenses |
+ | '''Current = $2005''' (Jan 2021 = $2505) | ||
|- | |- | ||
− | !''' | + | !Deficit |
+ | '''Current = $+15/mo''' (Jan 2021 = $485) | ||
|} | |} | ||
− | Departing Members: | + | '''Departing Members''': Aurora T |
− | '''New Members''': | + | '''New Members''': ? |
+ | '''On Hold''': 3 members | ||
+ | |||
+ | <br> | ||
+ | |||
+ | With our current Membership & Expenses, we can pay bills through 7/2021 | ||
+ | * Note: projection based on member dues (does not include donations) | ||
+ | https://wiki.splatspace.org/images/7/7a/ReserveProjection08.pdf | ||
+ | |||
+ | <br> | ||
+ | |||
+ | |||
+ | Options to increase revenue / decrease expenses: | ||
+ | * Donations: Thank you to Andrew, Blake, & Graham | ||
+ | |||
+ | * Talk with our landlord to seek temporary rent forbearance/forgiveness in order to stay in operation. (Dawn) | ||
+ | ** Update: Asked landlord to revert to our old rent of $1900/month through 12/2020. | ||
+ | ** No reply. Started paying $1900/mo. | ||
− | |||
− | |||
− | |||
<br> | <br> | ||
=====[[Secretary]]===== | =====[[Secretary]]===== | ||
+ | |||
+ | No report this month. | ||
<br> | <br> | ||
=====[[Public Relations]]===== | =====[[Public Relations]]===== | ||
+ | Blake | ||
+ | * Social media update. | ||
+ | * Signed up for HootSuite, a social media content management solution with a free option, allows posting to multiple social media accounts at once. | ||
+ | * Request for social media content from members. Please send to Blake or ask to post it. | ||
<br> | <br> | ||
=====[[At-Large]]===== | =====[[At-Large]]===== | ||
− | |||
− | |||
− | * | + | Scott |
+ | * Update: event cancellations and small gatherings. | ||
+ | * HAMfest, SPARKcon | ||
<br> | <br> | ||
==== Member Reports ==== | ==== Member Reports ==== | ||
+ | |||
+ | Blake | ||
+ | * Shared pictures of the work benches he built, hopes to build similar ones for SplatSpace workshop. | ||
+ | * Would like to bring some focus to helping Scott with the shelving situation, to create more storage space for members (and possibly attract new members). | ||
+ | * Basement is chaotic, could benefit greatly from additional storage. | ||
+ | |||
+ | Chris | ||
+ | * Working on a project to do safe customer switching with New Hope railways (model trains). | ||
+ | |||
+ | Mark C (Recruitment & Retention Committee) | ||
+ | * Ideas for getting more exposure for SplatSpace. | ||
+ | ** Recruitment: more places to get SplatSpace's existence announced online? | ||
+ | *** Looking for ways to find 5 or 6 new members. Discusses the suggestions he received (social media, classes, flyers, bumper stickers, solar bugs) | ||
+ | *** Target new residential construction downtown Durham? Ask them if they mind posting a flyer in their lobby? | ||
+ | |||
+ | ** Retention: follow-up with new members to get a sense of their needs being met. | ||
+ | *** Wants to make sure that new members who need help or instruction can find it. (We have Slack for this, and direct new members there). | ||
+ | |||
+ | Andrew | ||
+ | * Consider renegotiating our rented space. Possibly trade the basement for the garage or space formerly used by the gym. | ||
==== Upcoming Events ==== | ==== Upcoming Events ==== | ||
− | + | Tom | |
+ | * Saturday Science from 1 - 4pm at #24 (ongoing since June). Edward R. moved his entymology startup to #24, so there's more functional bio equipment there now. | ||
+ | Scott | ||
+ | * Virtual TriBRAE events. This month's meeting will be online on August 22. Every two weeks may hold it at #24. This upcoming meeting will cover sensors and motor actuators, related to making a weather station on Raspberry Pi and Arduino. | ||
+ | |||
+ | Ryan | ||
+ | * Next month's SplatSpace board meeting will be Sunday, August 23 at 5pm (online). | ||
+ | * Next month's SplatSpace meeting will be Tuesday, September 1 at 7pm (online). | ||
+ | |||
+ | ''note new calendar for 2020 [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events list] | ||
==== Trash/Recycling Volunteer ==== | ==== Trash/Recycling Volunteer ==== |
Latest revision as of 00:46, 5 August 2020
Contents
|
August 4th, 2020
Agenda
Summary
- Minutes
- Member Attendance
- Consent Agenda
- Old Business
- Action Items
- New Business
- Officer Reports
- Guest Introductions
- Member Reports
- Upcoming Events
- Trash/Recycling Volunteer
- Adjournment
Guest Introductions
Minutes
Initialization
Member Attendance
42 Dues-paying (voting) members
Quorum = 11 members
Consent Agenda
1) Approve meeting minutes from
- Jul 7th
Old Business
ToDo Action Items
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
* Implement a process (proposal?) for holding votes with membership electronically, to allow us to accomplish votes without establishing quorum at/during meetings.
* Create document describing SplatSpace policy for reimbursement of costs for consumables and equipment maintenance. (Andrew)
* Training & Accountability (need volunteers) [create doc with list of tools, include people & doc links as we start making equipment training guides]
* Look into the option of renting the space no longer used by the gym or the contracting company (the garage). Possibly a good substitute for the basement storage we currently pay ~$500/mo. (Andrew & Blake)
Post-COVID TODOs
* Laser cutter soundproofing.
New Business
- Clean up the Meetup page. Remove events which aren't happening, remove the address from events which are virtual. Mark C. will discuss points from his email. (who?)
- Mark discussed some ways that the Meetup page might be reconfigured or used differently (use the Online Only checkbox to remove address info)
- Looking for members to cover responding to people who sign up for Meetup events (Open Saturdays and Game Nights).
- Looking for members to respond to SplatSpace voice messages when we get a few in a row (in case people are stuck in the parking lot). Andrew O. volunteered to try to help with voicemail issues, as he lives near SplatSpace.
- Discuss membership fee discounts or other ways to incentivise or encourage members to hold SplatSpace workshops or events. Also discuss possible issues with 501c3 requirements.
- As long as fees are at or below market rate, there shouldn't be a problem. Dawn is willing to discuss on Slack.
- Not a problem for individual members to charge for a workshop or class and benefit from that. Could choose to donate to SplatSpace.
- Project classes where making something to take home (and learn along the way), learning/educational workshop classes.
- Splat server upgrade (Scott to solicit membership for content ideas.)
- Website plans (updates).
- Stripe 'Customer Portal': implemented and ready, pending web site update
- Mark's suggestions implemented on SplatSpace.org
- Mark will join web team and make minor edits while work continues.
- Discuss upcoming October Annual Meeting and officer elections.
Officer Reports
President
No report this month.
Vice-President
- Brief discussion of SplatSpace policy for reimbursement of consumables and maintenance costs.
- Lulzbot printer is back and working great.
- Still working on the Fusion 306 printer with BLTouch added, needed to reflash the firmware, may be done this month.
- Firmware upgrade on a different printer is complete.
- Purchased a few bulk bandages and is adding new first aid kits to rooms which didn't have them.
Treasurer
|
---|
| ||||||||||
---|---|---|---|---|---|---|---|---|---|---|
|
| |||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Monthly Expected Expenses
Current = $2005 (Jan 2021 = $2505) | |||||||||||||||||||||||||||
Deficit
Current = $+15/mo (Jan 2021 = $485) |
Departing Members: Aurora T
New Members: ?
On Hold: 3 members
With our current Membership & Expenses, we can pay bills through 7/2021
- Note: projection based on member dues (does not include donations)
https://wiki.splatspace.org/images/7/7a/ReserveProjection08.pdf
Options to increase revenue / decrease expenses:
- Donations: Thank you to Andrew, Blake, & Graham
- Talk with our landlord to seek temporary rent forbearance/forgiveness in order to stay in operation. (Dawn)
- Update: Asked landlord to revert to our old rent of $1900/month through 12/2020.
- No reply. Started paying $1900/mo.
Secretary
No report this month.
Public Relations
Blake
- Social media update.
- Signed up for HootSuite, a social media content management solution with a free option, allows posting to multiple social media accounts at once.
- Request for social media content from members. Please send to Blake or ask to post it.
At-Large
Scott
- Update: event cancellations and small gatherings.
- HAMfest, SPARKcon
Member Reports
Blake
- Shared pictures of the work benches he built, hopes to build similar ones for SplatSpace workshop.
- Would like to bring some focus to helping Scott with the shelving situation, to create more storage space for members (and possibly attract new members).
- Basement is chaotic, could benefit greatly from additional storage.
Chris
- Working on a project to do safe customer switching with New Hope railways (model trains).
Mark C (Recruitment & Retention Committee)
- Ideas for getting more exposure for SplatSpace.
- Recruitment: more places to get SplatSpace's existence announced online?
- Looking for ways to find 5 or 6 new members. Discusses the suggestions he received (social media, classes, flyers, bumper stickers, solar bugs)
- Target new residential construction downtown Durham? Ask them if they mind posting a flyer in their lobby?
- Recruitment: more places to get SplatSpace's existence announced online?
- Retention: follow-up with new members to get a sense of their needs being met.
- Wants to make sure that new members who need help or instruction can find it. (We have Slack for this, and direct new members there).
- Retention: follow-up with new members to get a sense of their needs being met.
Andrew
- Consider renegotiating our rented space. Possibly trade the basement for the garage or space formerly used by the gym.
Upcoming Events
Tom
- Saturday Science from 1 - 4pm at #24 (ongoing since June). Edward R. moved his entymology startup to #24, so there's more functional bio equipment there now.
Scott
- Virtual TriBRAE events. This month's meeting will be online on August 22. Every two weeks may hold it at #24. This upcoming meeting will cover sensors and motor actuators, related to making a weather station on Raspberry Pi and Arduino.
Ryan
- Next month's SplatSpace board meeting will be Sunday, August 23 at 5pm (online).
- Next month's SplatSpace meeting will be Tuesday, September 1 at 7pm (online).
note new calendar for 2020 External Outreach Events list