Difference between revisions of "2020-09-01"

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(Created page with "=== September 1st, 2020 === === Agenda === =====Summary===== # Minutes # Member Attendance # Consent Agenda # Old Business # Action Items # New Business # Officer Reports ##...")
 
(→‎ToDo Action Items)
 
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==== Initialization ====
 
==== Initialization ====
  
 +
~7:15 pm
  
 
==== Member Attendance ====
 
==== Member Attendance ====
−
42 Dues-paying (voting) members <br>
+
43 Dues-paying (voting) members <br>
−
Quorum = 11 members
+
Quorum = 11 members <br>
 +
8 Members were in attendance
  
 
==== Consent Agenda ====
 
==== Consent Agenda ====
  
−
1) Approve meeting minutes from
+
1) Approved meeting minutes from
−
* Jul 7th
+
* Aug 4th
 
<br>
 
<br>
  
Line 48: Line 50:
 
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
 
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
  
−
<span style="color:#C0C0C0">* Implement a process (proposal?) for holding votes with membership electronically, to allow us to accomplish votes without establishing quorum at/during meetings.</span>
+
<span style="color:#000000">* In Sept/for Oct, implement a process (proposal?) for holding votes with membership electronically, to allow us to accomplish votes without establishing quorum at/during meetings. (Blake) Google Forms suggested as a straightforward solution.
  
−
<span style="color:#C0C0C0">* Create document describing SplatSpace policy for reimbursement of costs for consumables and equipment maintenance. (Andrew)</span>
+
<span style="color:#C0C0C0">* Door system - remains delayed, requires "jiggle."
  
 
<span style="color:#C0C0C0">* Training & Accountability (need volunteers)</span>
 
<span style="color:#C0C0C0">* Training & Accountability (need volunteers)</span>
 +
 
<span style="color:#C0C0C0">[create doc with list of tools, include people & doc links as we start making equipment training guides]</span>
 
<span style="color:#C0C0C0">[create doc with list of tools, include people & doc links as we start making equipment training guides]</span>
−
 
−
<span style="color:#C0C0C0">* Look into the option of renting the space no longer used by the gym or the contracting company (the garage). Possibly a good substitute for the basement storage we currently pay ~$500/mo. (Andrew & Blake)</span>
 
  
 
==== Post-COVID TODOs ====
 
==== Post-COVID TODOs ====
 
<span style="color:#C0C0C0">* Laser cutter soundproofing. </span>
 
<span style="color:#C0C0C0">* Laser cutter soundproofing. </span>
 +
<span style="color:#C0C0C0">* Look into the option of renting the space no longer used by the gym or the contracting company (the garage). Possibly a good substitute for the basement storage we currently pay ~$500/mo. (Andrew & Blake)</span>
 +
  
 
<br>
 
<br>
  
 
==== New Business ====
 
==== New Business ====
−
* Clean up the Meetup page. Remove events which aren't happening, remove the address from events which are virtual. Mark C. will discuss points from his email. (who?)
+
 
−
** Mark discussed some ways that the Meetup page might be reconfigured or used differently (use the Online Only checkbox to remove address info)
+
* No water damage to 3d printers, and the server is more or less back to normal. The electronics section also appears unharmed (Andrew, Scott)
−
** Looking for members to cover responding to people who sign up for Meetup events (Open Saturdays and Game Nights).
+
 
−
** Looking for members to respond to SplatSpace voice messages when we get a few in a row (in case people are stuck in the parking lot). Andrew O. volunteered to try to help with voicemail issues, as he lives near SplatSpace.
+
* Meetups: Mark has performed a number of micro-edits to the Software Project Night Online event. RSVPs will get URL links to the meeting. Note: the free Meet meetings will be cut down to 1 hr in October. (Mark) Redundancy in contact methods (eg email, meetup, slack, etc) is encourage. (All)
−
* Discuss membership fee discounts or other ways to incentivise or encourage members to hold SplatSpace workshops or events. Also discuss possible issues with 501c3 requirements.
+
 
−
** As long as fees are at or below market rate, there shouldn't be a problem. Dawn is willing to discuss on Slack.
+
* A Note about Online meetings - Mark notices that online events/meetings have a different feeling/energy than organic in-room meetings.
−
** Not a problem for individual members to charge for a workshop or class and benefit from that.  Could choose to donate to SplatSpace.
+
Dawn described how Tri-Embed group holds the meetings and maintain an interesting dynamic, engaged audience
−
** Project classes where making something to take home (and learn along the way), learning/educational workshop classes.
+
 
−
* Splat server upgrade (Scott to solicit membership for content ideas.)
+
* Scrap Exchange contacted us (TriDIYBio/Splat) about moving out of #24 Shoppers St by Sept. Tom has set up a calendar for people to get their materials out of 24. Scott will be assembling shelves and will make available a series of shelves in the basement, moving materials from the boneyard to the basement in order to get space for materials coming from 24.
−
* Website plans (updates).
+
Pete S's electronic stuff is the bulk of material that need to be moved into Splatspace
−
** Stripe 'Customer Portal': implemented and ready, pending web site update
+
Tom will keep membership up to date on
−
** Mark's suggestions implemented on SplatSpace.org
+
Mark suggests we will have to reoganize our assumptions about hypothetical future tenancy at TSE.
−
** Mark will join web team and make minor edits while work continues.
+
 
−
* Discuss upcoming October Annual Meeting and officer elections.
+
* Memembers discussed ways to incentive or encourage members to hold SplatSpace workshops or events. Ryan is planning a few workshops over the next few months. Scott/Dawn suggests tag team presentation. Lewis wondered about a workshop template to help would-be instructors form curriculem
 +
 
 +
* Website plans: Blake suggests picking a night and knocking it out in a "hacking - marathon" (not a portmanteau though)
 +
Domain registration issue - Shaw's personal account needs to be transferred to Splatspace
 +
 
 +
* Members discussed the upcoming October Annual Meeting and officer elections. Lewis will email membership to inform them of that
 +
Oct 6, all positions are eligible, some will be vacant due to succession
 +
 
 +
* Tom wants to be trained on keyfob/new member onboarding
 +
 
  
 
<br>
 
<br>
Line 85: Line 97:
 
=====[[President]]=====
 
=====[[President]]=====
  
−
No report this month.
+
President Ryan described recently signing up a promising new member.
  
 
<br>
 
<br>
  
 
=====[[Vice-President]]=====
 
=====[[Vice-President]]=====
−
* Brief discussion of SplatSpace policy for reimbursement of consumables and maintenance costs.
+
 
−
* Lulzbot printer is back and working great.
+
VP Andrew got 2 3d printers back up and running and is finishing a 3rd.
−
* Still working on the Fusion 306 printer with BLTouch added, needed to reflash the firmware, may be done this month.
+
 
−
* Firmware upgrade on a different printer is complete.
+
−
* Purchased a few bulk bandages and is adding new first aid kits to rooms which didn't have them.
+
 
<br>
 
<br>
  
 
=====[[Treasurer]]=====
 
=====[[Treasurer]]=====
−
 
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
!
 
!
−
* Account balances as of 8/01:
+
* Account balances as of 9/01:
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 
|-   
 
|-   
−
| <span style="color:#C0C0C0"> &nbsp; $3256.57 &nbsp;</span>    || <span style="color:#C0C0C0">&nbsp; $174 &nbsp;  </span>  || <span style="color:#C0C0C0">'''&nbsp; $3430.57 &nbsp;'''</span> ||  <span style="color:#C0C0C0">&nbsp; $0 &nbsp; </span>    || <span style="color:#C0C0C0">&nbsp; $1120 &nbsp;  </span>  || <span style="color:#C0C0C0">&nbsp; $7500 &nbsp; </span>|| <span style="color:#C0C0C0">'''&nbsp; $-5189.43 &nbsp;'''</span>  
+
| <span style="color:#C0C0C0"> &nbsp; $3071.29 &nbsp;</span>    || <span style="color:#C0C0C0">&nbsp; $174 &nbsp;  </span>  || <span style="color:#C0C0C0">'''&nbsp; $3245.29 &nbsp;'''</span> ||  <span style="color:#C0C0C0">&nbsp; $0 &nbsp; </span>    || <span style="color:#C0C0C0">&nbsp; $1232 &nbsp;  </span>  || <span style="color:#C0C0C0">&nbsp; $7500 &nbsp; </span>|| <span style="color:#C0C0C0">'''&nbsp; $-5486.71 &nbsp;'''</span>  
 
|-  
 
|-  
−
|  &nbsp; $3256.57 &nbsp;    || &nbsp; $174 &nbsp;    || '''&nbsp; $3430.57 &nbsp;''' ||  &nbsp; $0 &nbsp;    || &nbsp; $1120 &nbsp;    || &nbsp; $0 &nbsp; || <span style="color:#0000FF">'''&nbsp; $2310.57 &nbsp;'''</span>
+
|  &nbsp; $3071.29 &nbsp;    || &nbsp; $174 &nbsp;    || '''&nbsp; $3245.29 &nbsp;''' ||  &nbsp; $0 &nbsp;    || &nbsp; $1232 &nbsp;    || &nbsp; $0 &nbsp; || <span style="color:#0000FF">'''&nbsp; $2013.29 &nbsp;'''</span>
 
|}
 
|}
 
|}
 
|}
Line 121: Line 130:
 
! Member Dues !! Donations !! Other !! '''Total'''
 
! Member Dues !! Donations !! Other !! '''Total'''
 
|-
 
|-
−
|  &nbsp; $2341.71 &nbsp;    || &nbsp; $200.00 &nbsp;    || &nbsp; $0 &nbsp;  || &nbsp; '''$2541.71''' &nbsp;
+
|  &nbsp; $1611.70 &nbsp;    || &nbsp; $219.54 &nbsp;    || &nbsp; $0 &nbsp;  || &nbsp; '''$1831.24''' &nbsp;
 
|}
 
|}
 
|-
 
|-
Line 131: Line 140:
 
! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total'''
 
! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total'''
 
|-
 
|-
−
|  &nbsp; $1900* &nbsp;  || &nbsp; $20.13 &nbsp;  || &nbsp; $89.99 &nbsp; || &nbsp; $4.48 &nbsp; || &nbsp; '''$2014.60''' &nbsp;
+
|  &nbsp; $1900* &nbsp;  || &nbsp; $20.13 &nbsp;  || &nbsp; $94.99 &nbsp; || &nbsp; $1.40 &nbsp; || &nbsp; '''$2016.52''' &nbsp;
 
|}
 
|}
−
* '''Income - Expenses = &nbsp;  <span style="color:#0000FF"> $527.11''' </span>'''
+
* '''Income - Expenses = &nbsp;  <span style="color:#0000FF"> -$185.28''' </span>'''
−
* Back dues owed = ~$300
+
* Potentially recoverable back dues = ~$750
 
|}
 
|}
  
Line 141: Line 150:
 
|-
 
|-
 
!
 
!
−
* Active Member count as of 8/01: (Active = paid dues within past 60 days)
+
* Active Member count as of 9/01: (Active = paid dues within past 60 days)
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
Line 154: Line 163:
 
|  Associate (Legacy)    || 5    || $100
 
|  Associate (Legacy)    || 5    || $100
 
|-
 
|-
−
|  Student    || 3   || $105
+
|  Student    || 4   || $140
 
|-
 
|-
−
|  '''Total'''    || '''42'''      || '''<span style="color:#0000FF">$2020</span>''' ||  '''<span style="color:#99A3A4">  53 </span>''' || '''<span style="color:#99A3A4"> $2555</span>'''  
+
|  '''Total'''    || '''43'''      || '''<span style="color:#0000FF">$2055</span>''' ||  '''<span style="color:#99A3A4">  51 </span>''' || '''<span style="color:#99A3A4"> $2535</span>'''  
 
|}
 
|}
 
|-
 
|-
 
!Monthly Expected Expenses     
 
!Monthly Expected Expenses     
−
'''Current = $2005''' (Jan 2021 = $2505)
+
'''Current = $2010'''  
 +
 
 +
[Jan 2021 = $2510]
 
|-
 
|-
−
!Deficit     
+
!Deficit/Surplus      
−
'''Current = $+15/mo''' (Jan 2021 = $485)
+
'''Current = $2055 - $2010 = +45/mo'''  
 +
 
 +
[Jan 2021 = $2055 - $2510 = -$455/mo]
 
|}
 
|}
−
'''Departing Members''': Aurora T
+
'''Departing Members''': none :)
  
−
'''New Members''': ?
+
'''New Members''': 1 new member (who?)
  
−
'''On Hold''': 3 members
+
'''Paused''': 4 members
  
 
<br>
 
<br>
  
−
With our current Membership & Expenses, we can pay bills through 7/2021
+
With our current Membership & Expenses, we can pay bills through mid-July 2021
 
* Note: projection based on member dues (does not include donations)
 
* Note: projection based on member dues (does not include donations)
−
https://wiki.splatspace.org/images/7/7a/ReserveProjection08.pdf
+
https://wiki.splatspace.org/images/3/37/ReserveProjection09.pdf
  
 
<br>
 
<br>
  
−
 
+
Current steps to increase revenue / decrease expenses:
−
Options to increase revenue / decrease expenses:
+
 
* Donations: Thank you to Andrew, Blake, & Graham
 
* Donations: Thank you to Andrew, Blake, & Graham
−
 
+
* Reduced rent ($1900 vs $2400) through end of 2020
−
* Talk with our landlord to seek temporary rent forbearance/forgiveness in order to stay in operation. (Dawn)
+
−
** Update: Asked landlord to revert to our old rent of $1900/month through 12/2020.
+
−
** No reply. Started paying $1900/mo.
+
  
 
<br>
 
<br>
Line 197: Line 206:
 
=====[[Public Relations]]=====
 
=====[[Public Relations]]=====
 
Blake
 
Blake
−
* Social media update.
 
−
* Signed up for HootSuite, a social media content management solution with a free option, allows posting to multiple social media accounts at once.
 
 
* Request for social media content from members.  Please send to Blake or ask to post it.
 
* Request for social media content from members.  Please send to Blake or ask to post it.
−
 
+
Lewis
 +
* Look into doing a writeup for Durham Chicken Homesteading
 
<br>
 
<br>
  
Line 206: Line 214:
  
  
 +
 
 +
 
 +
 
 
Scott
 
Scott
−
* Update: event cancellations and small gatherings.
+
* Will be building new shelving Labor Day weekend to add more storage and accommodate items needing to be stored from #24 location.  Note will be moving personal project items from Boneyard to new shelves in their exact relative positions.  Please contact Scott if you are concerned.
−
* HAMfest, SPARKcon
+
  
 
<br>
 
<br>
Line 214: Line 224:
 
==== Member Reports ====
 
==== Member Reports ====
  
−
Blake
+
*Tom - on the 12th Tom will be doing a talk at the 2020 Citizen Science and Higher Education Emposium and will mention Splatspace
−
* Shared pictures of the work benches he built, hopes to build similar ones for SplatSpace workshop.
+
−
* Would like to bring some focus to helping Scott with the shelving situation, to create more storage space for members (and possibly attract new members).
+
−
* Basement is chaotic, could benefit greatly from additional storage.
+
  
−
Chris
+
*Chris S - Forge has moved to Apex but is not up and running yet
−
* Working on a project to do safe customer switching with New Hope railways (model trains).
+
−
 
+
−
Mark C (Recruitment & Retention Committee)
+
−
* Ideas for getting more exposure for SplatSpace.
+
−
** Recruitment: more places to get SplatSpace's existence announced online?
+
−
*** Looking for ways to find 5 or 6 new members.  Discusses the suggestions he received (social media, classes, flyers, bumper stickers, solar bugs)
+
−
*** Target new residential construction downtown Durham?  Ask them if they mind posting a flyer in their lobby? 
+
−
 
+
−
** Retention: follow-up with new members to get a sense of their needs being met.
+
−
*** Wants to make sure that new members who need help or instruction can find it. (We have Slack for this, and direct new members there).
+
−
 
+
−
Andrew
+
−
* Consider renegotiating our rented space.  Possibly trade the basement for the garage or space formerly used by the gym.
+
  
 
==== Upcoming Events ====
 
==== Upcoming Events ====
 
Tom
 
Tom
 
* Saturday Science from 1 - 4pm at #24 (ongoing since June).  Edward R. moved his entymology startup to #24, so there's more functional bio equipment there now.
 
* Saturday Science from 1 - 4pm at #24 (ongoing since June).  Edward R. moved his entymology startup to #24, so there's more functional bio equipment there now.
−
 
−
Scott
 
−
* Virtual TriBRAE events.  This month's meeting will be online on August 22.  Every two weeks may hold it at #24.  This upcoming meeting will cover sensors and motor actuators, related to making a weather station on Raspberry Pi and Arduino.
 
−
 
−
Ryan
 
−
* Next month's SplatSpace board meeting will be Sunday, August 23 at 5pm (online).
 
−
* Next month's SplatSpace meeting will be Tuesday, September 1 at 7pm (online).
 
  
 
''note new calendar for 2020  [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events list]
 
''note new calendar for 2020  [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events list]

Latest revision as of 19:00, 4 September 2020

Contents

September 1st, 2020

Agenda

Summary
  1. Minutes
  2. Member Attendance
  3. Consent Agenda
  4. Old Business
  5. Action Items
  6. New Business
  7. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  8. Guest Introductions
  9. Member Reports
  10. Upcoming Events
  11. Trash/Recycling Volunteer
  12. Adjournment


 

Guest Introductions

Minutes


Initialization

~7:15 pm

Member Attendance

43 Dues-paying (voting) members
Quorum = 11 members
8 Members were in attendance

Consent Agenda

1) Approved meeting minutes from

  • Aug 4th


Old Business

ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

* In Sept/for Oct, implement a process (proposal?) for holding votes with membership electronically, to allow us to accomplish votes without establishing quorum at/during meetings. (Blake) Google Forms suggested as a straightforward solution.

* Door system - remains delayed, requires "jiggle."

* Training & Accountability (need volunteers)

[create doc with list of tools, include people & doc links as we start making equipment training guides]

Post-COVID TODOs

* Laser cutter soundproofing. * Look into the option of renting the space no longer used by the gym or the contracting company (the garage). Possibly a good substitute for the basement storage we currently pay ~$500/mo. (Andrew & Blake)



New Business

  • No water damage to 3d printers, and the server is more or less back to normal. The electronics section also appears unharmed (Andrew, Scott)
  • Meetups: Mark has performed a number of micro-edits to the Software Project Night Online event. RSVPs will get URL links to the meeting. Note: the free Meet meetings will be cut down to 1 hr in October. (Mark) Redundancy in contact methods (eg email, meetup, slack, etc) is encourage. (All)
  • A Note about Online meetings - Mark notices that online events/meetings have a different feeling/energy than organic in-room meetings.

Dawn described how Tri-Embed group holds the meetings and maintain an interesting dynamic, engaged audience

  • Scrap Exchange contacted us (TriDIYBio/Splat) about moving out of #24 Shoppers St by Sept. Tom has set up a calendar for people to get their materials out of 24. Scott will be assembling shelves and will make available a series of shelves in the basement, moving materials from the boneyard to the basement in order to get space for materials coming from 24.

Pete S's electronic stuff is the bulk of material that need to be moved into Splatspace Tom will keep membership up to date on Mark suggests we will have to reoganize our assumptions about hypothetical future tenancy at TSE.

  • Memembers discussed ways to incentive or encourage members to hold SplatSpace workshops or events. Ryan is planning a few workshops over the next few months. Scott/Dawn suggests tag team presentation. Lewis wondered about a workshop template to help would-be instructors form curriculem
  • Website plans: Blake suggests picking a night and knocking it out in a "hacking - marathon" (not a portmanteau though)

Domain registration issue - Shaw's personal account needs to be transferred to Splatspace

  • Members discussed the upcoming October Annual Meeting and officer elections. Lewis will email membership to inform them of that

Oct 6, all positions are eligible, some will be vacant due to succession

  • Tom wants to be trained on keyfob/new member onboarding




Officer Reports

President

President Ryan described recently signing up a promising new member.


Vice-President

VP Andrew got 2 3d printers back up and running and is finishing a 3rd.


Treasurer
  • Account balances as of 9/01:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $3071.29     $174     $3245.29     $0     $1232     $7500     $-5486.71  
  $3071.29     $174     $3245.29     $0     $1232     $0     $2013.29  


  • This month's income:
Member Dues Donations Other Total
  $1611.70     $219.54     $0     $1831.24  
  • This month's expenses:
UDI Rent Linode.com Spectrum Misc Total
  $1900*     $20.13     $94.99     $1.40     $2016.52  
  • Income - Expenses =   -$185.28
  • Potentially recoverable back dues = ~$750


  • Active Member count as of 9/01: (Active = paid dues within past 60 days)
Membership Type # Members Expected Dues Target # Members Target Dues
Full 19 $1140 27 $1620
Full (Legacy) 12 $600
Associate 3 $75
Associate (Legacy) 5 $100
Student 4 $140
Total 43 $2055 51 $2535
Monthly Expected Expenses

Current = $2010

[Jan 2021 = $2510]

Deficit/Surplus

Current = $2055 - $2010 = +45/mo

[Jan 2021 = $2055 - $2510 = -$455/mo]

Departing Members: none :)

New Members: 1 new member (who?)

Paused: 4 members


With our current Membership & Expenses, we can pay bills through mid-July 2021

  • Note: projection based on member dues (does not include donations)

https://wiki.splatspace.org/images/3/37/ReserveProjection09.pdf


Current steps to increase revenue / decrease expenses:

  • Donations: Thank you to Andrew, Blake, & Graham
  • Reduced rent ($1900 vs $2400) through end of 2020


Secretary

No report this month.


Public Relations

Blake

  • Request for social media content from members. Please send to Blake or ask to post it.

Lewis

  • Look into doing a writeup for Durham Chicken Homesteading


At-Large

Scott

  • Will be building new shelving Labor Day weekend to add more storage and accommodate items needing to be stored from #24 location. Note will be moving personal project items from Boneyard to new shelves in their exact relative positions. Please contact Scott if you are concerned.


Member Reports

  • Tom - on the 12th Tom will be doing a talk at the 2020 Citizen Science and Higher Education Emposium and will mention Splatspace
  • Chris S - Forge has moved to Apex but is not up and running yet

Upcoming Events

Tom

  • Saturday Science from 1 - 4pm at #24 (ongoing since June). Edward R. moved his entymology startup to #24, so there's more functional bio equipment there now.

note new calendar for 2020 External Outreach Events list

Trash/Recycling Volunteer

Adjournment

Retrieved from "https://wiki.splatspace.org/index.php?title=2020-09-01&oldid=41429"