Difference between revisions of "2020-11-10"

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=== November 10th, 2020 ===
 
=== November 10th, 2020 ===
 +
 +
Link to join online meeting: [https://meet.google.com/qzq-tdpq-khg https://meet.google.com/qzq-tdpq-khg]
  
 
=== Agenda ===
 
=== Agenda ===
Line 29: Line 31:
  
 
==== Minutes ====
 
==== Minutes ====
−
Approved/rejected?
+
 
 +
Minutes from October 6 were approved.
  
 
==== Initialization ====
 
==== Initialization ====
−
Meeting started at [TIME]
+
Meeting started at 7:12
  
 
==== Member Attendance ====
 
==== Member Attendance ====
 
43 Dues-paying (voting) members <br>
 
43 Dues-paying (voting) members <br>
 
Quorum = 11 members <br>
 
Quorum = 11 members <br>
−
z Members were in attendance
+
7 Members were in attendance
  
 
==== Consent Agenda ====
 
==== Consent Agenda ====
  
−
1) Approve meeting minutes from October 6th.
+
1) Approved meeting minutes from October 6th.
 
<br>
 
<br>
  
Line 49: Line 52:
 
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
 
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
  
−
<span style="color:#000000">* In Sept/for Oct, implement a process (proposal?) for holding votes with membership electronically, to allow us to accomplish votes without establishing quorum at/during meetings. (Blake) Google Forms suggested as a straightforward solution.
+
* Pete Soper reports that the FSL Hobby Laser may not be fully functional, may be out of focus in one corner.
  
 
<span style="color:#C0C0C0">* Door system - remains delayed, requires "jiggle."
 
<span style="color:#C0C0C0">* Door system - remains delayed, requires "jiggle."
Line 59: Line 62:
 
==== Post-COVID TODOs ====
 
==== Post-COVID TODOs ====
 
<span style="color:#C0C0C0">* Laser cutter soundproofing. </span>
 
<span style="color:#C0C0C0">* Laser cutter soundproofing. </span>
 +
 
<span style="color:#C0C0C0">* Look into the option of renting the space no longer used by the gym or the contracting company (the garage). Possibly a good substitute for the basement storage we currently pay ~$500/mo. (Andrew & Blake)</span>
 
<span style="color:#C0C0C0">* Look into the option of renting the space no longer used by the gym or the contracting company (the garage). Possibly a good substitute for the basement storage we currently pay ~$500/mo. (Andrew & Blake)</span>
−
 
−
 
 
<br>
 
<br>
  
 
==== New Business ====
 
==== New Business ====
  
−
* TriDIYBio/Splat finished moving out of #24 Shoppers St (Scrap Exchange property). Pete S is storing the electronics donation from Fred Ebeling at his home until plans can be made to distribute the remaining materials (Jan/Feb of 2021). Tom is holding TriDIYBio Saturday Science meetings in the lab area he set up in the basement at Splat.
+
* A few PCs at Splatspace need to be replaced (Computer next to "Big Bertha" Fusion 306)  
 +
** NOTE: Lulzbot PC okay, other PC too.
  
−
The items listed below are from the Oct 6 meeting - items can either me deleted or updated to report at Nov meeting.
+
* Blake reached out to IT dept at his work and obtained 10 "pretty decent" laptops for the space. He will collect these on ~Nov 18. He hopes to replace current machines in the space with 2 left over. These are Dell machines with either i5 or i7 and at least 8GB of memory.  
  
−
* No water damage to 3d printers, and the server is more or less back to normal. The electronics section also appears unharmed (Andrew, Scott)
+
* Last month, Blake and Andrew participated in a hackathon for updating the SplatSpace website. Andrew reduced our Linode service to 1/4 of the original payment. They made many adjustments to the webpage, but due to Wordpress versioning, it did not display correctly. a PHP update is also needed, and backups of the working site need to be made before any large changes are implemented. A Stripe customer/membership management portal should be available soon. Another hackathon is scheduled for Tuesday, Nov. 17 from 7pm - 9pm.
  
−
* Meetups: Mark has performed a number of micro-edits to the Software Project Night Online event. RSVPs will get URL links to the meeting. Note: the free Meet meetings will be cut down to 1 hr in October. (Mark) Redundancy in contact methods (eg email, meetup, slack, etc) is encourage. (All)
+
* Ryan to complete document for updating the Dorbo. Will order more key fobs.
  
−
* A Note about Online meetings - Mark notices that online events/meetings have a different feeling/energy than organic in-room meetings.  
+
* Blake used a spare raspberry pi and a spare display to make a digital sign to display in the entrance hallway. It flips through a few screens/displays the Splatspace logo.
−
Dawn described how Tri-Embed group holds the meetings and maintain an interesting dynamic, engaged audience
+
  
−
* Memembers discussed ways to incentive or encourage members to hold SplatSpace workshops or events. Ryan is planning a few workshops over the next few months. Scott/Dawn suggests tag team presentation. Lewis wondered about a workshop template to help would-be instructors form curriculem
+
* SplatSpace social media upload folder available at: https://drive.google.com/drive/folders/1EPrdwZo7-msmBhlD4Wk_F70GjDvqXc42
 +
** Put any media to be published on SplatSpace social media accounts here.
  
−
* Website plans: Blake suggests picking a night and knocking it out in a "hacking - marathon" (not a portmanteau though)
+
* Lewis volunteered to make a 1-page PDF to provide to new members.
−
Domain registration issue - Shaw's personal account needs to be transferred to Splatspace
+
** This will include Member expectations (closing the space, safety procedures, cleanliness, SplatSpace is a volunteer organization with no paid cleaning staff.)
−
 
+
** Gate code and emergency contacts.
−
* Members discussed the upcoming October Annual Meeting and officer elections. Lewis will email membership to inform them of that
+
* This spawned a similar idea to make a printable, 1-page PDF brochure to provide to interested members of the public about SplatSpace. Lewis will also start this.
−
Oct 6, all positions are eligible, some will be vacant due to succession
+
** Lewis solicited language/wording from the community and will use shared Google Slides documents to create these PDFs.
−
 
+
−
* Tom wants to be trained on keyfob/new member onboarding
+
  
 
==== Annual Election ====
 
==== Annual Election ====
 
The roles of the SplatSpace board are defined in the [[Bylaws]]
 
The roles of the SplatSpace board are defined in the [[Bylaws]]
  
−
* Is there quorum?
+
* No quorum could be reached. Election was extended to Nov 17 to get more votes.  
−
 
+
−
* Officer position nominations.
+
−
 
+
−
*
+
−
 
+
−
* Results of vote.
+
−
 
+
−
:: President -
+
−
:: Vice President -
+
−
:: Secretary -
+
−
:: Treasurer -
+
−
:: At-Large -
+
−
:: At-Large -
+
−
:: At-Large -
+
−
 
+
−
<br>
+
  
 
==== Officer Reports ====
 
==== Officer Reports ====
  
 
=====[[President]]=====
 
=====[[President]]=====
 +
Ryan predicts a smooth transition of power.
  
−
President Ryan described recently signing up a promising new member.
+
<br>
 +
=====[[Vice-President]]=====
 +
Andrew reflected on a productive and helpful year of serving as vice president.
  
 
<br>
 
<br>
 +
=====[[Treasurer]]=====
 +
NOTE: Treasurer's Report for Nov was overwritten this weekend with numbers from the Oct report. '''Updated with the correct numbers on 1/5/21.'''
  
−
=====[[Vice-President]]=====
+
Here's a link to the version before this weekend's edits: [https://wiki.splatspace.org/index.php?title=2020-11-10&oldid=41534#Treasurer https://wiki.splatspace.org/index.php?title=2020-11-10&oldid=41534#Treasurer]
  
−
VP Andrew got 2 3d printers back up and running and is finishing a 3rd.
+
In general, out situation is the same as it has been for the past few months.
  
−
<br>
 
−
 
−
=====[[Treasurer]]=====
 
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
!
 
!
−
* Account balances as of 9/01:
+
* Account balances as of 11/01:
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 
|-   
 
|-   
−
| <span style="color:#C0C0C0"> &nbsp; $3071.29 &nbsp;</span>    || <span style="color:#C0C0C0">&nbsp; $174 &nbsp;  </span>  || <span style="color:#C0C0C0">'''&nbsp; $3245.29 &nbsp;'''</span> ||  <span style="color:#C0C0C0">&nbsp; $0 &nbsp; </span>    || <span style="color:#C0C0C0">&nbsp; $1232 &nbsp;  </span>  || <span style="color:#C0C0C0">&nbsp; $7500 &nbsp; </span>|| <span style="color:#C0C0C0">'''&nbsp; $-5486.71 &nbsp;'''</span>  
+
| <span style="color:#C0C0C0"> &nbsp; $2067.28 &nbsp;</span>    || <span style="color:#C0C0C0">&nbsp; $94 &nbsp;  </span>  || <span style="color:#C0C0C0">'''&nbsp; $2161.28 &nbsp;'''</span> ||  <span style="color:#C0C0C0">&nbsp; $0 &nbsp; </span>    || <span style="color:#C0C0C0">&nbsp; $112 &nbsp;  </span>  || <span style="color:#C0C0C0">&nbsp; $7500 &nbsp; </span>|| <span style="color:#C0C0C0">'''&nbsp; $-5450.72 &nbsp;'''</span>  
 
|-  
 
|-  
−
|  &nbsp; $3071.29 &nbsp;    || &nbsp; $174 &nbsp;    || '''&nbsp; $3245.29 &nbsp;''' ||  &nbsp; $0 &nbsp;    || &nbsp; $1232 &nbsp;    || &nbsp; $0 &nbsp; || <span style="color:#0000FF">'''&nbsp; $2013.29 &nbsp;'''</span>
+
|  &nbsp; $2067.28 &nbsp;    || &nbsp; $94 &nbsp;    || '''&nbsp; $2161.28 &nbsp;''' ||  &nbsp; $0 &nbsp;    || &nbsp; $112 &nbsp;    || &nbsp; $0 &nbsp; || <span style="color:#0000FF">'''&nbsp; $2049.28 &nbsp;'''</span>
 
|}
 
|}
 
|}
 
|}
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! Member Dues !! Donations !! Other !! '''Total'''
 
! Member Dues !! Donations !! Other !! '''Total'''
 
|-
 
|-
−
|  &nbsp; $1611.70 &nbsp;    || &nbsp; $219.54 &nbsp;    || &nbsp; $0 &nbsp;  || &nbsp; '''$1831.24''' &nbsp;
+
|  &nbsp; $1766.80 &nbsp;    || &nbsp; $300 &nbsp;    || &nbsp; $0 &nbsp;  || &nbsp; '''$2066.80''' &nbsp;
 
|}
 
|}
 
|-
 
|-
Line 153: Line 140:
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
−
! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total'''
+
! UDI Rent !! Linode.com !! Spectrum !! Insurance !! Misc !! '''Total'''
 
|-
 
|-
−
|  &nbsp; $1900* &nbsp;  || &nbsp; $20.13 &nbsp;  || &nbsp; $94.99 &nbsp; || &nbsp; $1.40 &nbsp; || &nbsp; '''$2016.52''' &nbsp;
+
|  &nbsp; $1900* &nbsp;  || &nbsp; $20.13 &nbsp;  || &nbsp; $89.99 &nbsp; || &nbsp; $1164 &nbsp; ||&nbsp; $3.63 &nbsp; || &nbsp; '''$3177.75''' &nbsp;
 
|}
 
|}
−
* '''Income - Expenses = &nbsp;  <span style="color:#0000FF"> -$185.28''' </span>'''
+
* '''Income - Expenses = &nbsp;  <span style="color:#0000FF"> -$1110.95''' </span>'''
−
* Potentially recoverable back dues = ~$750
+
* Potentially recoverable back dues = ~$250
 
|}
 
|}
  
Line 165: Line 152:
 
|-
 
|-
 
!
 
!
−
* Active Member count as of 9/01: (Active = paid dues within past 60 days)
+
* Active Member count as of 11/01: (Active = paid dues within past 60 days)
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
Line 172: Line 159:
 
|  Full    || 19  || $1140 || <span style="color:#99A3A4"> 27 </span>  || <span style="color:#99A3A4"> $1620 </span>
 
|  Full    || 19  || $1140 || <span style="color:#99A3A4"> 27 </span>  || <span style="color:#99A3A4"> $1620 </span>
 
|-
 
|-
−
|  Full (Legacy)    || 12   || $600
+
|  Full (Legacy)    || 11   || $550
 
|-
 
|-
 
|  Associate    || 3    || $75
 
|  Associate    || 3    || $75
Line 178: Line 165:
 
|  Associate (Legacy)    || 5    || $100
 
|  Associate (Legacy)    || 5    || $100
 
|-
 
|-
−
|  Student    || 4   || $140
+
|  Student    || 5   || $175
 
|-
 
|-
−
|  '''Total'''    || '''43'''      || '''<span style="color:#0000FF">$2055</span>''' ||  '''<span style="color:#99A3A4">  51 </span>''' || '''<span style="color:#99A3A4"> $2535</span>'''  
+
|  '''Total'''    || '''44'''      || '''<span style="color:#0000FF">$2040</span>''' ||  '''<span style="color:#99A3A4">  52 </span>''' || '''<span style="color:#99A3A4"> $2545</span>'''  
 
|}
 
|}
 
|-
 
|-
 
!Monthly Expected Expenses     
 
!Monthly Expected Expenses     
−
'''Current = $2010'''  
+
'''Current = $2030'''  
  
−
[Jan 2021 = $2510]
+
[Jan 2021 = $2530]
 
|-
 
|-
 
!Deficit/Surplus     
 
!Deficit/Surplus     
−
'''Current = $2055 - $2010 = +45/mo'''  
+
'''Current = $2040 - $2030 = $10/mo'''  
  
−
[Jan 2021 = $2055 - $2510 = -$455/mo]
+
[Jan 2021 = $2040 - $2530 = -$490/mo]
 
|}
 
|}
−
'''Departing Members''': none :)
+
'''Departing Members''': Sam C, Jesse M
  
−
'''New Members''': 1 new member (who?)
+
'''New Members''': 1 new member
  
−
'''Paused''': 4 members
+
'''Paused''': 1 member
  
 
<br>
 
<br>
  
−
With our current Membership & Expenses, we can pay bills through mid-July 2021
+
With our current Membership & Expenses, we can pay bills through June 2021
 
* Note: projection based on member dues (does not include donations)
 
* Note: projection based on member dues (does not include donations)
−
https://wiki.splatspace.org/images/3/37/ReserveProjection09.pdf
+
https://wiki.splatspace.org/images/b/b5/ReserveProjection10.pdf
 +
(This is the October 1 projection. The November 1 projection would be roughly the same.)
  
 
<br>
 
<br>
  
 
Current steps to increase revenue / decrease expenses:
 
Current steps to increase revenue / decrease expenses:
−
* Donations: Thank you to Andrew, Blake, & Graham
+
* Donations: Thank you to Andrew S, Blake, & Graham
 
* Reduced rent ($1900 vs $2400) through end of 2020
 
* Reduced rent ($1900 vs $2400) through end of 2020
 +
'''Next urgently needed step:
 +
* Update website to include Stripe Customer Portal'''
  
 
<br>
 
<br>
  
 
=====[[Secretary]]=====
 
=====[[Secretary]]=====
−
 
+
Lewis reflected on a "hell of a year" and looks forward to continuing as Secretary
−
No report this month.
+
  
 
<br>
 
<br>
  
 
=====[[Public Relations]]=====
 
=====[[Public Relations]]=====
−
Blake
+
 
−
* Request for social media content from members.  Please send to Blake or ask to post it.
+
Lewis is continuing to document his heavily DIY chicken coop/homesteading operation with the intent of eventually having a shareable "story" to hopefully get some community interest.
−
Lewis
+
 
−
* Look into doing a writeup for Durham Chicken Homesteading
+
 
<br>
 
<br>
  
 
=====[[At-Large]]=====
 
=====[[At-Large]]=====
  
−
 
−
 
 
−
 
 
−
 
 
 
Scott
 
Scott
−
* Will be building new shelving Labor Day weekend to add more storage and accommodate items needing to be stored from #24 location.  Note will be moving personal project items from Boneyard to new shelves in their exact relative positions.  Please contact Scott if you are concerned.
+
* Plans to build new shelving to add more storage and accommodate items needing to be stored from #24 location.  Note will be moving personal project items from Boneyard to new shelves in their exact relative positions.  Please contact Scott if you are concerned.
  
 
<br>
 
<br>
Line 239: Line 223:
 
==== Member Reports ====
 
==== Member Reports ====
  
−
*Tom - on the 12th Tom will be doing a talk at the 2020 Citizen Science and Higher Education Emposium and will mention Splatspace
+
==== Upcoming Events ====
  
−
*Chris S - Forge has moved to Apex but is not up and running yet
+
* Andrew: Toys For Tots looking for volunteers to 3D print 15k flexi-toys before December, will provide filament. 3k have been printed so far. See more: [https://ic3dprinters.com/third-annual-3d-printed-toys-for-tots-campaign/ https://ic3dprinters.com/third-annual-3d-printed-toys-for-tots-campaign/]
−
 
+
−
==== Upcoming Events ====
+
−
Tom
+
−
* Saturday Science from 1 - 4pm at #24 (ongoing since June).  Edward R. moved his entymology startup to #24, so there's more functional bio equipment there now.
+
  
 
''note new calendar for 2020  [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events list]
 
''note new calendar for 2020  [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events list]

Latest revision as of 23:14, 5 January 2021

Contents

November 10th, 2020

Link to join online meeting: https://meet.google.com/qzq-tdpq-khg

Agenda

Summary
  1. Minutes
  2. Member Attendance
  3. Consent Agenda
  4. Old Business
  5. Action Items
  6. New Business
  7. Annual Election
  8. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  9. Guest Introductions
  10. Member Reports
  11. Upcoming Events
  12. Trash/Recycling Volunteer
  13. Adjournment


 

Guest Introductions

Minutes

Minutes from October 6 were approved.

Initialization

Meeting started at 7:12

Member Attendance

43 Dues-paying (voting) members
Quorum = 11 members
7 Members were in attendance

Consent Agenda

1) Approved meeting minutes from October 6th.

Old Business

ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Pete Soper reports that the FSL Hobby Laser may not be fully functional, may be out of focus in one corner.

* Door system - remains delayed, requires "jiggle."

* Training & Accountability (need volunteers)

[create doc with list of tools, include people & doc links as we start making equipment training guides]

Post-COVID TODOs

* Laser cutter soundproofing.

* Look into the option of renting the space no longer used by the gym or the contracting company (the garage). Possibly a good substitute for the basement storage we currently pay ~$500/mo. (Andrew & Blake)

New Business

  • A few PCs at Splatspace need to be replaced (Computer next to "Big Bertha" Fusion 306)
    • NOTE: Lulzbot PC okay, other PC too.
  • Blake reached out to IT dept at his work and obtained 10 "pretty decent" laptops for the space. He will collect these on ~Nov 18. He hopes to replace current machines in the space with 2 left over. These are Dell machines with either i5 or i7 and at least 8GB of memory.
  • Last month, Blake and Andrew participated in a hackathon for updating the SplatSpace website. Andrew reduced our Linode service to 1/4 of the original payment. They made many adjustments to the webpage, but due to Wordpress versioning, it did not display correctly. a PHP update is also needed, and backups of the working site need to be made before any large changes are implemented. A Stripe customer/membership management portal should be available soon. Another hackathon is scheduled for Tuesday, Nov. 17 from 7pm - 9pm.
  • Ryan to complete document for updating the Dorbo. Will order more key fobs.
  • Blake used a spare raspberry pi and a spare display to make a digital sign to display in the entrance hallway. It flips through a few screens/displays the Splatspace logo.
  • Lewis volunteered to make a 1-page PDF to provide to new members.
    • This will include Member expectations (closing the space, safety procedures, cleanliness, SplatSpace is a volunteer organization with no paid cleaning staff.)
    • Gate code and emergency contacts.
  • This spawned a similar idea to make a printable, 1-page PDF brochure to provide to interested members of the public about SplatSpace. Lewis will also start this.
    • Lewis solicited language/wording from the community and will use shared Google Slides documents to create these PDFs.

Annual Election

The roles of the SplatSpace board are defined in the Bylaws

  • No quorum could be reached. Election was extended to Nov 17 to get more votes.

Officer Reports

President

Ryan predicts a smooth transition of power.


Vice-President

Andrew reflected on a productive and helpful year of serving as vice president.


Treasurer

NOTE: Treasurer's Report for Nov was overwritten this weekend with numbers from the Oct report. Updated with the correct numbers on 1/5/21.

Here's a link to the version before this weekend's edits: https://wiki.splatspace.org/index.php?title=2020-11-10&oldid=41534#Treasurer

In general, out situation is the same as it has been for the past few months.

  • Account balances as of 11/01:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $2067.28     $94     $2161.28     $0     $112     $7500     $-5450.72  
  $2067.28     $94     $2161.28     $0     $112     $0     $2049.28  


  • This month's income:
Member Dues Donations Other Total
  $1766.80     $300     $0     $2066.80  
  • This month's expenses:
UDI Rent Linode.com Spectrum Insurance Misc Total
  $1900*     $20.13     $89.99     $1164     $3.63     $3177.75  
  • Income - Expenses =   -$1110.95
  • Potentially recoverable back dues = ~$250


  • Active Member count as of 11/01: (Active = paid dues within past 60 days)
Membership Type # Members Expected Dues Target # Members Target Dues
Full 19 $1140 27 $1620
Full (Legacy) 11 $550
Associate 3 $75
Associate (Legacy) 5 $100
Student 5 $175
Total 44 $2040 52 $2545
Monthly Expected Expenses

Current = $2030

[Jan 2021 = $2530]

Deficit/Surplus

Current = $2040 - $2030 = $10/mo

[Jan 2021 = $2040 - $2530 = -$490/mo]

Departing Members: Sam C, Jesse M

New Members: 1 new member

Paused: 1 member


With our current Membership & Expenses, we can pay bills through June 2021

  • Note: projection based on member dues (does not include donations)

https://wiki.splatspace.org/images/b/b5/ReserveProjection10.pdf (This is the October 1 projection. The November 1 projection would be roughly the same.)


Current steps to increase revenue / decrease expenses:

  • Donations: Thank you to Andrew S, Blake, & Graham
  • Reduced rent ($1900 vs $2400) through end of 2020

Next urgently needed step:

  • Update website to include Stripe Customer Portal


Secretary

Lewis reflected on a "hell of a year" and looks forward to continuing as Secretary


Public Relations

Lewis is continuing to document his heavily DIY chicken coop/homesteading operation with the intent of eventually having a shareable "story" to hopefully get some community interest.


At-Large

Scott

  • Plans to build new shelving to add more storage and accommodate items needing to be stored from #24 location. Note will be moving personal project items from Boneyard to new shelves in their exact relative positions. Please contact Scott if you are concerned.


Member Reports

Upcoming Events

note new calendar for 2020 External Outreach Events list

Trash/Recycling Volunteer

Adjournment

Retrieved from "https://wiki.splatspace.org/index.php?title=2020-11-10&oldid=41685"