Difference between revisions of "2020-11-10"

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==== Minutes ====
 
==== Minutes ====
Approved/rejected?
+
 
 +
Minutes from October 6 were approved.
  
 
==== Initialization ====
 
==== Initialization ====
Meeting started at [TIME]
+
Meeting started at 7:12
  
 
==== Member Attendance ====
 
==== Member Attendance ====
 
43 Dues-paying (voting) members <br>
 
43 Dues-paying (voting) members <br>
 
Quorum = 11 members <br>
 
Quorum = 11 members <br>
? Members were in attendance
+
7 Members were in attendance
  
 
==== Consent Agenda ====
 
==== Consent Agenda ====
  
1) Approve meeting minutes from October 6th.
+
1) Approved meeting minutes from October 6th.
 
<br>
 
<br>
  
Line 67: Line 68:
 
==== New Business ====
 
==== New Business ====
  
* Computer next to "Big Bertha" Fusion 306 needs replacement.
+
* A few PCs at Splatspace need to be replaced (Computer next to "Big Bertha" Fusion 306)
** Lulzbot PC okay, other PC too.
+
** NOTE: Lulzbot PC okay, other PC too.
  
* Blake will provide update re: acquisition of donated laptops.
+
* Blake reached out to IT dept at his work and obtained 10 "pretty decent" laptops for the space. He will collect these on ~Nov 18. He hopes to replace current machines in the space with 2 left over. These are Dell machines with either i5 or i7 and at least 8GB of memory.  
  
* Scott may update re: building storage shelves.
+
* Last month, Blake and Andrew participated in a hackathon for updating the SplatSpace website. Andrew reduced our Linode service to 1/4 of the original payment. They made many adjustments to the webpage, but due to Wordpress versioning, it did not display correctly. a PHP update is also needed, and backups of the working site need to be made before any large changes are implemented. A Stripe customer/membership management portal should be available soon. Another hackathon is scheduled for Tuesday, Nov. 17 from 7pm - 9pm.
 
+
* Blake's hackathon for building updated SplatSpace website, another scheduled for Tuesday, Nov. 17 from 7pm - 9pm.
+
  
 
* Ryan to complete document for updating the Dorbo.  Will order more key fobs.
 
* Ryan to complete document for updating the Dorbo.  Will order more key fobs.
  
* Blake will provide update about the digital sign he's installing.
+
* Blake used a spare raspberry pi and a spare display to make a digital sign to display in the entrance hallway. It flips through a few screens/displays the Splatspace logo.
  
 
* SplatSpace social media upload folder available at: https://drive.google.com/drive/folders/1EPrdwZo7-msmBhlD4Wk_F70GjDvqXc42
 
* SplatSpace social media upload folder available at: https://drive.google.com/drive/folders/1EPrdwZo7-msmBhlD4Wk_F70GjDvqXc42
 
** Put any media to be published on SplatSpace social media accounts here.
 
** Put any media to be published on SplatSpace social media accounts here.
  
* Proposed to make a printable, 1-page PDF to provide to new members (volunteers?)
+
* Lewis volunteered to make a 1-page PDF to provide to new members.
** Member expectations (closing the space, safety procedures, cleanliness, SplatSpace is a volunteer organization with no paid cleaning staff.)
+
** This will include Member expectations (closing the space, safety procedures, cleanliness, SplatSpace is a volunteer organization with no paid cleaning staff.)
 
** Gate code and emergency contacts.
 
** Gate code and emergency contacts.
** Etc.
+
* This spawned a similar idea to make a printable, 1-page PDF brochure to provide to interested members of the public about SplatSpace. Lewis will also start this.
 
+
** Lewis solicited language/wording from the community and will use shared Google Slides documents to create these PDFs.
* Proposed to make a printable, 1-page PDF brochure to provide to interested members of the public about SplatSpace.
+
  
 
==== Annual Election ====
 
==== Annual Election ====
 
The roles of the SplatSpace board are defined in the [[Bylaws]]
 
The roles of the SplatSpace board are defined in the [[Bylaws]]
  
* Is there quorum?
+
* No quorum could be reached. Election was extended to Nov 17 to get more votes.  
 
+
* Officer position nominations.
+
 
+
*
+
 
+
* Results of vote.
+
 
+
:: President -
+
:: Vice President -
+
:: Secretary -
+
:: Treasurer -
+
:: At-Large -
+
:: At-Large -
+
:: At-Large -
+
 
+
<br>
+
  
 
==== Officer Reports ====
 
==== Officer Reports ====
  
 
=====[[President]]=====
 
=====[[President]]=====
 +
Ryan predicts a smooth transition of power.
  
<br>
+
<br>  
 +
=====[[Vice-President]]=====
 +
Andrew reflected on a productive and helpful year of serving as vice president.
  
=====[[Vice-President]]=====
 
 
<br>
 
<br>
 
 
=====[[Treasurer]]=====
 
=====[[Treasurer]]=====
NOTE: Treasurer's Report for Nov was overwritten this weekend with numbers from the Oct report. Just noticed it today, but don't have time to redo it. Will do so this weekend.
+
NOTE: Treasurer's Report for Nov was overwritten this weekend with numbers from the Oct report. '''Updated with the correct numbers on 1/5/21.'''
 +
 
 +
Here's a link to the version before this weekend's edits: [https://wiki.splatspace.org/index.php?title=2020-11-10&oldid=41534#Treasurer https://wiki.splatspace.org/index.php?title=2020-11-10&oldid=41534#Treasurer]
  
 
In general, out situation is the same as it has been for the past few months.
 
In general, out situation is the same as it has been for the past few months.
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|-
 
|-
 
!
 
!
* Account balances as of 10/01:
+
* Account balances as of 11/01:
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 
|-   
 
|-   
| <span style="color:#C0C0C0"> &nbsp; $3178.23 &nbsp;</span>    || <span style="color:#C0C0C0">&nbsp; $94 &nbsp;  </span>  || <span style="color:#C0C0C0">'''&nbsp; $3272.23 &nbsp;'''</span> ||  <span style="color:#C0C0C0">&nbsp; $0 &nbsp; </span>    || <span style="color:#C0C0C0">&nbsp; $1344 &nbsp;  </span>  || <span style="color:#C0C0C0">&nbsp; $7500 &nbsp; </span>|| <span style="color:#C0C0C0">'''&nbsp; $-5571.77 &nbsp;'''</span>  
+
| <span style="color:#C0C0C0"> &nbsp; $2067.28 &nbsp;</span>    || <span style="color:#C0C0C0">&nbsp; $94 &nbsp;  </span>  || <span style="color:#C0C0C0">'''&nbsp; $2161.28 &nbsp;'''</span> ||  <span style="color:#C0C0C0">&nbsp; $0 &nbsp; </span>    || <span style="color:#C0C0C0">&nbsp; $112 &nbsp;  </span>  || <span style="color:#C0C0C0">&nbsp; $7500 &nbsp; </span>|| <span style="color:#C0C0C0">'''&nbsp; $-5450.72 &nbsp;'''</span>  
 
|-  
 
|-  
|  &nbsp; $3178.23 &nbsp;    || &nbsp; $94 &nbsp;    || '''&nbsp; $3272.23 &nbsp;''' ||  &nbsp; $0 &nbsp;    || &nbsp; $1344 &nbsp;    || &nbsp; $0 &nbsp; || <span style="color:#0000FF">'''&nbsp; $1928.23 &nbsp;'''</span>
+
|  &nbsp; $2067.28 &nbsp;    || &nbsp; $94 &nbsp;    || '''&nbsp; $2161.28 &nbsp;''' ||  &nbsp; $0 &nbsp;    || &nbsp; $112 &nbsp;    || &nbsp; $0 &nbsp; || <span style="color:#0000FF">'''&nbsp; $2049.28 &nbsp;'''</span>
 
|}
 
|}
 
|}
 
|}
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! Member Dues !! Donations !! Other !! '''Total'''
 
! Member Dues !! Donations !! Other !! '''Total'''
 
|-
 
|-
|  &nbsp; $1839.09 &nbsp;    || &nbsp; $200 &nbsp;    || &nbsp; $0 &nbsp;  || &nbsp; '''$2039.09''' &nbsp;
+
|  &nbsp; $1766.80 &nbsp;    || &nbsp; $300 &nbsp;    || &nbsp; $0 &nbsp;  || &nbsp; '''$2066.80''' &nbsp;
 
|}
 
|}
 
|-
 
|-
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{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total'''
+
! UDI Rent !! Linode.com !! Spectrum !! Insurance !! Misc !! '''Total'''
 
|-
 
|-
|  &nbsp; $1900* &nbsp;  || &nbsp; $20.13 &nbsp;  || &nbsp; $89.99 &nbsp; || &nbsp; $2.03 &nbsp; || &nbsp; '''$2012.15''' &nbsp;
+
|  &nbsp; $1900* &nbsp;  || &nbsp; $20.13 &nbsp;  || &nbsp; $89.99 &nbsp; || &nbsp; $1164 &nbsp; ||&nbsp; $3.63 &nbsp; || &nbsp; '''$3177.75''' &nbsp;
 
|}
 
|}
* '''Income - Expenses = &nbsp;  <span style="color:#0000FF"> $26.94''' </span>'''
+
* '''Income - Expenses = &nbsp;  <span style="color:#0000FF"> -$1110.95''' </span>'''
 
* Potentially recoverable back dues = ~$250
 
* Potentially recoverable back dues = ~$250
 
|}
 
|}
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|-
 
|-
 
!
 
!
* Active Member count as of 10/01: (Active = paid dues within past 60 days)
+
* Active Member count as of 11/01: (Active = paid dues within past 60 days)
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
! Membership Type !! # Members !! Expected Dues !! <span style="color:#99A3A4"> Target # Members</span> !! <span style="color:#99A3A4"> Target Dues </span>
 
! Membership Type !! # Members !! Expected Dues !! <span style="color:#99A3A4"> Target # Members</span> !! <span style="color:#99A3A4"> Target Dues </span>
 
|-
 
|-
|  Full    || 17 || $1020 || <span style="color:#99A3A4"> 27 </span>  || <span style="color:#99A3A4"> $1620 </span>
+
|  Full    || 19 || $1140 || <span style="color:#99A3A4"> 27 </span>  || <span style="color:#99A3A4"> $1620 </span>
 
|-
 
|-
 
|  Full (Legacy)    || 11    || $550
 
|  Full (Legacy)    || 11    || $550
 
|-
 
|-
|  Associate    || 4   || $100
+
|  Associate    || 3   || $75
 
|-
 
|-
 
|  Associate (Legacy)    || 5    || $100
 
|  Associate (Legacy)    || 5    || $100
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|  Student    || 5    || $175
 
|  Student    || 5    || $175
 
|-
 
|-
|  '''Total'''    || '''42'''      || '''<span style="color:#0000FF">$1945</span>''' ||  '''<span style="color:#99A3A4">  52 </span>''' || '''<span style="color:#99A3A4"> $2545</span>'''  
+
|  '''Total'''    || '''44'''      || '''<span style="color:#0000FF">$2040</span>''' ||  '''<span style="color:#99A3A4">  52 </span>''' || '''<span style="color:#99A3A4"> $2545</span>'''  
 
|}
 
|}
 
|-
 
|-
Line 191: Line 176:
 
|-
 
|-
 
!Deficit/Surplus     
 
!Deficit/Surplus     
'''Current = $1945 - $2030 = -85/mo'''  
+
'''Current = $2040 - $2030 = $10/mo'''  
  
[Jan 2021 = $1945 - $2530 = -$585/mo]
+
[Jan 2021 = $2040 - $2530 = -$490/mo]
 
|}
 
|}
 
'''Departing Members''': Sam C, Jesse M
 
'''Departing Members''': Sam C, Jesse M
Line 206: Line 191:
 
* Note: projection based on member dues (does not include donations)
 
* Note: projection based on member dues (does not include donations)
 
https://wiki.splatspace.org/images/b/b5/ReserveProjection10.pdf
 
https://wiki.splatspace.org/images/b/b5/ReserveProjection10.pdf
 +
(This is the October 1 projection. The November 1 projection would be roughly the same.)
  
 
<br>
 
<br>
Line 218: Line 204:
  
 
=====[[Secretary]]=====
 
=====[[Secretary]]=====
 +
Lewis reflected on a "hell of a year" and looks forward to continuing as Secretary
  
 
<br>
 
<br>
Line 223: Line 210:
 
=====[[Public Relations]]=====
 
=====[[Public Relations]]=====
  
Lewis
+
Lewis is continuing to document his heavily DIY chicken coop/homesteading operation with the intent of eventually having a shareable "story" to hopefully get some community interest.
* Look into doing a writeup for Durham Chicken Homesteading
+
 
 
<br>
 
<br>
  
Line 231: Line 218:
 
Scott
 
Scott
 
* Plans to build new shelving to add more storage and accommodate items needing to be stored from #24 location.  Note will be moving personal project items from Boneyard to new shelves in their exact relative positions.  Please contact Scott if you are concerned.
 
* Plans to build new shelving to add more storage and accommodate items needing to be stored from #24 location.  Note will be moving personal project items from Boneyard to new shelves in their exact relative positions.  Please contact Scott if you are concerned.
** Plans to switch to a different web video conference provider, Ryan will walk Scott through an intro to using the SplatSpace GSuite for this purpose.
 
  
 
<br>
 
<br>
Line 239: Line 225:
 
==== Upcoming Events ====
 
==== Upcoming Events ====
  
* Andrew: Toys For Tots looking for volunteers to 3D print flexi-toys before December, will provide filament.
+
* Andrew: Toys For Tots looking for volunteers to 3D print 15k flexi-toys before December, will provide filament. 3k have been printed so far. See more: [https://ic3dprinters.com/third-annual-3d-printed-toys-for-tots-campaign/ https://ic3dprinters.com/third-annual-3d-printed-toys-for-tots-campaign/]
  
 
''note new calendar for 2020  [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events list]
 
''note new calendar for 2020  [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events list]

Latest revision as of 23:14, 5 January 2021

Contents

November 10th, 2020

Link to join online meeting: https://meet.google.com/qzq-tdpq-khg

Agenda

Summary
  1. Minutes
  2. Member Attendance
  3. Consent Agenda
  4. Old Business
  5. Action Items
  6. New Business
  7. Annual Election
  8. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  9. Guest Introductions
  10. Member Reports
  11. Upcoming Events
  12. Trash/Recycling Volunteer
  13. Adjournment


 

Guest Introductions

Minutes

Minutes from October 6 were approved.

Initialization

Meeting started at 7:12

Member Attendance

43 Dues-paying (voting) members
Quorum = 11 members
7 Members were in attendance

Consent Agenda

1) Approved meeting minutes from October 6th.

Old Business

ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Pete Soper reports that the FSL Hobby Laser may not be fully functional, may be out of focus in one corner.

* Door system - remains delayed, requires "jiggle."

* Training & Accountability (need volunteers)

[create doc with list of tools, include people & doc links as we start making equipment training guides]

Post-COVID TODOs

* Laser cutter soundproofing.

* Look into the option of renting the space no longer used by the gym or the contracting company (the garage). Possibly a good substitute for the basement storage we currently pay ~$500/mo. (Andrew & Blake)

New Business

  • A few PCs at Splatspace need to be replaced (Computer next to "Big Bertha" Fusion 306)
    • NOTE: Lulzbot PC okay, other PC too.
  • Blake reached out to IT dept at his work and obtained 10 "pretty decent" laptops for the space. He will collect these on ~Nov 18. He hopes to replace current machines in the space with 2 left over. These are Dell machines with either i5 or i7 and at least 8GB of memory.
  • Last month, Blake and Andrew participated in a hackathon for updating the SplatSpace website. Andrew reduced our Linode service to 1/4 of the original payment. They made many adjustments to the webpage, but due to Wordpress versioning, it did not display correctly. a PHP update is also needed, and backups of the working site need to be made before any large changes are implemented. A Stripe customer/membership management portal should be available soon. Another hackathon is scheduled for Tuesday, Nov. 17 from 7pm - 9pm.
  • Ryan to complete document for updating the Dorbo. Will order more key fobs.
  • Blake used a spare raspberry pi and a spare display to make a digital sign to display in the entrance hallway. It flips through a few screens/displays the Splatspace logo.
  • Lewis volunteered to make a 1-page PDF to provide to new members.
    • This will include Member expectations (closing the space, safety procedures, cleanliness, SplatSpace is a volunteer organization with no paid cleaning staff.)
    • Gate code and emergency contacts.
  • This spawned a similar idea to make a printable, 1-page PDF brochure to provide to interested members of the public about SplatSpace. Lewis will also start this.
    • Lewis solicited language/wording from the community and will use shared Google Slides documents to create these PDFs.

Annual Election

The roles of the SplatSpace board are defined in the Bylaws

  • No quorum could be reached. Election was extended to Nov 17 to get more votes.

Officer Reports

President

Ryan predicts a smooth transition of power.


Vice-President

Andrew reflected on a productive and helpful year of serving as vice president.


Treasurer

NOTE: Treasurer's Report for Nov was overwritten this weekend with numbers from the Oct report. Updated with the correct numbers on 1/5/21.

Here's a link to the version before this weekend's edits: https://wiki.splatspace.org/index.php?title=2020-11-10&oldid=41534#Treasurer

In general, out situation is the same as it has been for the past few months.

  • Account balances as of 11/01:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $2067.28     $94     $2161.28     $0     $112     $7500     $-5450.72  
  $2067.28     $94     $2161.28     $0     $112     $0     $2049.28  


  • This month's income:
Member Dues Donations Other Total
  $1766.80     $300     $0     $2066.80  
  • This month's expenses:
UDI Rent Linode.com Spectrum Insurance Misc Total
  $1900*     $20.13     $89.99     $1164     $3.63     $3177.75  
  • Income - Expenses =   -$1110.95
  • Potentially recoverable back dues = ~$250


  • Active Member count as of 11/01: (Active = paid dues within past 60 days)
Membership Type # Members Expected Dues Target # Members Target Dues
Full 19 $1140 27 $1620
Full (Legacy) 11 $550
Associate 3 $75
Associate (Legacy) 5 $100
Student 5 $175
Total 44 $2040 52 $2545
Monthly Expected Expenses

Current = $2030

[Jan 2021 = $2530]

Deficit/Surplus

Current = $2040 - $2030 = $10/mo

[Jan 2021 = $2040 - $2530 = -$490/mo]

Departing Members: Sam C, Jesse M

New Members: 1 new member

Paused: 1 member


With our current Membership & Expenses, we can pay bills through June 2021

  • Note: projection based on member dues (does not include donations)

https://wiki.splatspace.org/images/b/b5/ReserveProjection10.pdf (This is the October 1 projection. The November 1 projection would be roughly the same.)


Current steps to increase revenue / decrease expenses:

  • Donations: Thank you to Andrew S, Blake, & Graham
  • Reduced rent ($1900 vs $2400) through end of 2020

Next urgently needed step:

  • Update website to include Stripe Customer Portal


Secretary

Lewis reflected on a "hell of a year" and looks forward to continuing as Secretary


Public Relations

Lewis is continuing to document his heavily DIY chicken coop/homesteading operation with the intent of eventually having a shareable "story" to hopefully get some community interest.


At-Large

Scott

  • Plans to build new shelving to add more storage and accommodate items needing to be stored from #24 location. Note will be moving personal project items from Boneyard to new shelves in their exact relative positions. Please contact Scott if you are concerned.


Member Reports

Upcoming Events

note new calendar for 2020 External Outreach Events list

Trash/Recycling Volunteer

Adjournment