2020-11-10

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Contents

November 10th, 2020

Online link to join meeting:

Agenda

Summary
  1. Minutes
  2. Member Attendance
  3. Consent Agenda
  4. Old Business
  5. Action Items
  6. New Business
  7. Annual Election
  8. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  9. Guest Introductions
  10. Member Reports
  11. Upcoming Events
  12. Trash/Recycling Volunteer
  13. Adjournment


 

Guest Introductions

Minutes

Approved/rejected?

Initialization

Meeting started at [TIME]

Member Attendance

42 Dues-paying (voting) members
Quorum = 11 members
10 Members were in attendance

Consent Agenda

1) Approve meeting minutes from October 6th.

Old Business

ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

* Door system - remains delayed, requires "jiggle."

* Training & Accountability (need volunteers)

[create doc with list of tools, include people & doc links as we start making equipment training guides]

Post-COVID TODOs

* Laser cutter soundproofing.

* Look into the option of renting the space no longer used by the gym or the contracting company (the garage). Possibly a good substitute for the basement storage we currently pay ~$500/mo. (Andrew & Blake)

New Business

  • Computer next to "Big Bertha" Fusion 306 needs replacement.
    • Lulzbot PC okay, other PC too.
  • Blake will provide update re: acquisition of donated laptops.
  • Scott may update re: building storage shelves.
  • Blake's hackathon for building updated SplatSpace website, another scheduled for Tuesday, Nov. 17 from 7pm - 9pm.
  • Ryan to complete document for updating the Dorbo. Will order more key fobs.
  • Blake will provide update about the digital sign he's installing.

Annual Election

The roles of the SplatSpace board are defined in the Bylaws

  • Is there quorum?
  • Officer position nominations.
  • Results of vote.
President -
Vice President -
Secretary -
Treasurer -
At-Large -
At-Large -
At-Large -


Officer Reports

President


Vice-President


Treasurer
  • Account balances as of 10/01:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $3178.23     $94     $3272.23     $0     $1344     $7500     $-5571.77  
  $3178.23     $94     $3272.23     $0     $1344     $0     $1928.23  


  • This month's income:
Member Dues Donations Other Total
  $1839.09     $200     $0     $2039.09  
  • This month's expenses:
UDI Rent Linode.com Spectrum Misc Total
  $1900*     $20.13     $89.99     $2.03     $2012.15  
  • Income - Expenses =   $26.94
  • Potentially recoverable back dues = ~$250


  • Active Member count as of 10/01: (Active = paid dues within past 60 days)
Membership Type # Members Expected Dues Target # Members Target Dues
Full 17 $1020 27 $1620
Full (Legacy) 11 $550
Associate 4 $100
Associate (Legacy) 5 $100
Student 5 $175
Total 42 $1945 52 $2545
Monthly Expected Expenses

Current = $2030

[Jan 2021 = $2530]

Deficit/Surplus

Current = $1945 - $2030 = -85/mo

[Jan 2021 = $1945 - $2530 = -$585/mo]

Departing Members: Sam C, Jesse M

New Members: 1 new member

Paused: 1 member


With our current Membership & Expenses, we can pay bills through June 2021

  • Note: projection based on member dues (does not include donations)

https://wiki.splatspace.org/images/b/b5/ReserveProjection10.pdf


Current steps to increase revenue / decrease expenses:

  • Donations: Thank you to Andrew S, Blake, & Graham
  • Reduced rent ($1900 vs $2400) through end of 2020

Next urgently needed step:

  • Update website to include Stripe Customer Portal


Secretary


Public Relations

Lewis

  • Look into doing a writeup for Durham Chicken Homesteading


At-Large

Scott

  • Plans to build new shelving to add more storage and accommodate items needing to be stored from #24 location. Note will be moving personal project items from Boneyard to new shelves in their exact relative positions. Please contact Scott if you are concerned.
    • Plans to switch to a different web video conference provider, Ryan will walk Scott through an intro to using the SplatSpace GSuite for this purpose.


Member Reports

  • Pete Soper reports that the FSL Hobby Laser may not be fully functional, may be out of focus in one corner.
  • Blake reports that while giving a prospective member a tour of SplatSpace, the space was very messy, and the woodshop was particularly bad condition:
    • Dust and scrap wood were left all over
    • Untagged materials were left in the shop
    • Equipment and tools weren't put away (table saw left plugged in)
    • Scott showed Blake's message left in Slack #woodshop channel from Monday, October 5th, detailing.
    • Pete talked about his familiarity with the issue of SplatSpace cleanliness being a frequently recurring issue from the past decade.
    • (Dawn suggested that the first step should be to make sure everyone is aware of and knows that SplatSpace is a volunteer organization, that if anyone leaves a mess, someone else will need to volunteer to clean it up. Once we make sure people know this, this problem should be lessened. This is likely one or two people who aren't aware of this issue.
    • Lego Star Wars Helmets
  • Scott mentioned the Model Train Club's Lego Layout (trains, robots).
  • Chris S. Mentioned the Halloween Express event on October 10 at New Hope Valley Railway (https://www.triangletrain.com/) as well as his 3D printing project to make a COVID-friendly switch cover which allows people to operate the buttons used to control trains/tracks with business cards or credit cards (ie. without touching the buttons directly).

Upcoming Events

note new calendar for 2020 External Outreach Events list

Trash/Recycling Volunteer

Adjournment