Difference between revisions of "2020-12-01"

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(New Business)
(New Business)
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** Mark C. brought up concerns about Splat's financial status and runway, related to resources stored on-site.
 
** Mark C. brought up concerns about Splat's financial status and runway, related to resources stored on-site.
 
** Pete is on record as gobsmacked.
 
** Pete is on record as gobsmacked.
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 +
* Discussion about ideas for projects, services, classes, workshops, sponsorships, etc. for gaining funding, memberships, and exposure.
  
 
* A few PCs at Splatspace need to be replaced (Computer next to "Big Bertha" Fusion 306)  
 
* A few PCs at Splatspace need to be replaced (Computer next to "Big Bertha" Fusion 306)  

Revision as of 21:55, 29 November 2020

Contents

December 1st, 2020

Online link to join meeting: https://meet.google.com/efo-tqie-czt

Agenda

Summary
  1. Minutes
  2. Member Attendance
  3. Consent Agenda
  4. Old Business
  5. Action Items
  6. New Business
  7. Officer Reports
    1. President
    2. Vice President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  8. Guest Introductions
  9. Member Reports
  10. Upcoming Events
  11. Trash/Recycling Volunteer
  12. Adjournment


Guest Introductions


Minutes

Minutes from November 10 were approved/rejected/laughed at/brought to you by (YOUR BUSINESS HERE).


Initialization

Meeting started at X:YZpm


Member Attendance

xx Dues-paying (voting) members
Quorum = yy members
zz Members were in attendance


Consent Agenda

1) Approved meeting minutes from November 10th.


Old Business


ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Pete Soper reports that the FSL Hobby Laser may not be fully functional, may be out of focus in one corner.

* Door system - remains delayed, requires "jiggle."

* Training & Accountability (need volunteers)

[create doc with list of tools, include people & doc links as we start making equipment training guides]


Post-COVID TODOs

* Laser cutter soundproofing.

* Look into the option of renting the space no longer used by the gym or the contracting company (the garage). Possibly a good substitute for the basement storage we currently pay ~$500/mo. (Andrew & Blake)


New Business

  • Discuss moving donations from Fred Ebeling and Pete Soper from my garage to SplatSpace to your agenda.
    • Mark C. brought up concerns about Splat's financial status and runway, related to resources stored on-site.
    • Pete is on record as gobsmacked.
  • Discussion about ideas for projects, services, classes, workshops, sponsorships, etc. for gaining funding, memberships, and exposure.
  • A few PCs at Splatspace need to be replaced (Computer next to "Big Bertha" Fusion 306)
    • NOTE: Lulzbot PC okay, other PC too.
  • Blake reached out to IT dept at his work and obtained 10 "pretty decent" laptops for the space. He will collect these on ~Nov 18. He hopes to replace current machines in the space with 2 left over. These are Dell machines with either i5 or i7 and at least 8GB of memory.
  • Last month, Blake and Andrew participated in a hackathon for updating the SplatSpace website. Andrew reduced our Linode service to 1/4 of the original payment. They made many adjustments to the webpage, but due to Wordpress versioning, it did not display correctly. a PHP update is also needed, and backups of the working site need to be made before any large changes are implemented. A Stripe customer/membership management portal should be available soon. Another hackathon is scheduled for Tuesday, Nov. 17 from 7pm - 9pm.
  • Ryan to complete document for updating the Dorbo. Will order more key fobs.
  • Blake used a spare raspberry pi and a spare display to make a digital sign to display in the entrance hallway. It flips through a few screens/displays the Splatspace logo.
  • Lewis volunteered to make a 1-page PDF to provide to new members.
    • This will include Member expectations (closing the space, safety procedures, cleanliness, SplatSpace is a volunteer organization with no paid cleaning staff.)
    • Gate code and emergency contacts.
  • This spawned a similar idea to make a printable, 1-page PDF brochure to provide to interested members of the public about SplatSpace. Lewis will also start this.
    • Lewis solicited language/wording from the community and will use shared Google Slides documents to create these PDFs.
  • Annual Election: No quorum could be reached. Election was extended to Nov 17 to get more votes.


President


Vice President


Treasurer

NOTE: Treasurer's Report for Nov was overwritten this weekend with numbers from the Oct report. Just noticed it today, but don't have time to redo it. Will do so this weekend.

Here's a link to the version before this weekend's edits: https://wiki.splatspace.org/index.php?title=2020-11-10&oldid=41534#Treasurer

In general, out situation is the same as it has been for the past few months.

  • Account balances as of 10/01:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $3178.23     $94     $3272.23     $0     $1344     $7500     $-5571.77  
  $3178.23     $94     $3272.23     $0     $1344     $0     $1928.23  


  • This month's income:
Member Dues Donations Other Total
  $1839.09     $200     $0     $2039.09  
  • This month's expenses:
UDI Rent Linode.com Spectrum Misc Total
  $1900*     $20.13     $89.99     $2.03     $2012.15  
  • Income - Expenses =   $26.94
  • Potentially recoverable back dues = ~$250


  • Active Member count as of 10/01: (Active = paid dues within past 60 days)
Membership Type # Members Expected Dues Target # Members Target Dues
Full 17 $1020 27 $1620
Full (Legacy) 11 $550
Associate 4 $100
Associate (Legacy) 5 $100
Student 5 $175
Total 42 $1945 52 $2545
Monthly Expected Expenses

Current = $2030

[Jan 2021 = $2530]

Deficit/Surplus

Current = $1945 - $2030 = -85/mo

[Jan 2021 = $1945 - $2530 = -$585/mo]

Departing Members: Sam C, Jesse M

New Members: 1 new member

Paused: 1 member


With our current Membership & Expenses, we can pay bills through June 2021

  • Note: projection based on member dues (does not include donations)

https://wiki.splatspace.org/images/b/b5/ReserveProjection10.pdf


Current steps to increase revenue / decrease expenses:

  • Donations: Thank you to Andrew S, Blake, & Graham
  • Reduced rent ($1900 vs $2400) through end of 2020

Next urgently needed step:

  • Update website to include Stripe Customer Portal


Secretary


Public Relations


At-Large


Member Reports


Upcoming Events


Trash/Recycling Volunteer


Adjournment

Meeting adjourned at A:BCpm