Difference between revisions of "2021-01-05"

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(Treasurer)
(Minutes)
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==== Minutes ====
 
==== Minutes ====
  
* Approve minutes from Mon Day(th), Year
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* Approve minutes from Dec 1st, 2020
 
<br>
 
<br>
 +
 
==== Initialization ====
 
==== Initialization ====
  

Revision as of 00:40, 6 January 2021

Contents

Jan 5th, 2021

Agenda

Member Reports

Guest Introductions

Minutes

  • Approve minutes from Dec 1st, 2020


Initialization

Member Attendance

XX Dues-paying (voting) members
Quorum = YY members

Consent Agenda

1) Approve/reject minutes from November 10. (Minutes from November 10 were not previously approved due to missing Treasurer's info. Dawn and Ryan to convene about this.)

2) Approve/reject minutes from December 1.


Old Business

ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Pete Soper reports that the FSL Hobby Laser may not be fully functional, may be out of focus in one corner.
    • Justin will look at replacing the air assist hose and cleaning/realigning the mirrors if needed.
  • Door and Gate system - remains delayed, requires "jiggle."
  • No updates on Training & Accountability (need volunteers)
    • Create a document with a list of tools, include people & doc links as we start making equipment training guides.
    • Identify and maintain (online) lists of SME's for each equipment or space.
  • Lewis made a Splatspace ad/brochure pamphlet and is working on a member info onesheet.


Post-COVID TODOs

  • Laser cutter soundproofing or sound abatement. Heavy curtains, or walls made from soundproofing materials, or relocation of laser cutters. Major problem for members in the classroom, possible source of concerningly loud noise exposure. Mark has egg cartons for lazor cutter sound abatement



New Business

  • Identify volunteers to plan moving electronics donations from Fred Ebeling and Pete Soper from Pete's garage to SplatSpace.
  • Members discussed the need for a Tool Reservation system. Discussed Google solutions (Reserve/Scheduling/Calendar) as the easiest/quickest to get something up and running.
    • Blake has researched Google Admin Resources as a possibility for this reservation system
  • Justin has made some organizational improvements around the space, and thinks that people need to remove stagnant projects so that further optimization can be accomplished.
  • Blake has installed the new laptops in place
  • Ryan's Dorbo documentation first draft: https://drive.google.com/file/d/15GAPfC5lDiWzTwhWOXBdhtjgEoBocAib/view
    • Add to the member agreement form: key fob field, and space to describe how they found SplatSpace.
  • SplatSpace cleanup party (pizza + beer!) from 4pm - 6pm, Sunday, January 31. Limited to first six signups for COVID precaution. (Blake, Justin, Scott, Ryan have volunteered. Room for two more.)
  • Scott will run speakers from main area to basement, may also include CAT-5. Dorbo too?
  • Request volunteers to join SplatSpace "Special Action Committee": recruiting, retention, and PR.
    • Add a SAC report to regular meeting agenda, after officer reports.
  • Justin will provide update about the SplatSpace floor plan he created for members to use for planning purposes and reference.
    • Justin volunteered his old Intel i3 system for use in the space for the Glowforge, possibly in the member signin/guest book/reservation system/information kiosk.
  • Discuss centralized, online file storage for SplatSpace documents and files.
  • Web team update: Blake, Andrew, Ryan, Justin, and others are still working on the new SplatSpace website.
    • Gained access to Linode instance.
    • Decision to start over. Existing instance is very fragile and complicated, to try to update it and keep it working will likely be much more work than starting fresh.
    • Blake is building a new Linode instance with Ubuntu (instead of CentOS). We need a Linux server to keep the MediaWiki working.
    • May make sense to move away from the wiki, or host it separately, and host the web site on Wordpress's service.
    • May be able host the wiki from a Wordpress plugin.
    • Scott suggested using FatCow to host, which includes Wordpress instance.
    • Blake has worked on updating the front-end, Ambareesh will assist with the SSL Certificate.
    • Our final solution must be compatible with the Stripe portal.
    • Ambareesh asked about a website place for "project of the month" -- Blake was thinking something similar - Maker of the month. They will discuss this offline.
    • Pending above action item, will need to update WordPress, then add Stripe customer/membership management portal and other items/updates.
  • Blake's digital sign project/entryway kiosk. Attached Raspberry Pi shows a few screens/displays the Splatspace logo.


Officer Reports

President


Vice-President


Treasurer
  • Account balances as of 1/01:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $2734.64     $94     $2828.64     $0     $336     $7500     $-5007.36  
  $2734.64     $94     $2828.64     $0     $336     $0     $2492.64  


  • This month's income:
Member Dues Donations Other Total
  $3114.92     $301     $0     $3415.92  
  • This month's expenses:
UDI Rent Linode.com Spectrum Misc Total
  $1900*     $32.13     $89.99     $2.63     $2024.75  
  • Income - Expenses =   $1391.17
  • Potentially recoverable back dues = ~$250


  • Active Member count as of 1/01: (Active = paid dues within past 60 days)
Membership Type # Members Expected Dues Target # Members Target Dues
Full 24 $1440 27 $1620
Full (Legacy) 10 $500
Associate 5 $125
Associate (Legacy) 5 $100
Student 5 $175
Total 48 $2340 52 $2545
Monthly Expected Expenses

Current = $2030

[Jan 2021 = $2530]

Deficit/Surplus

Current = $2340 - $2030 = 310/mo

[Jan 2021 = $2340 - $2530 = -$190/mo]

Departing Members:

New Members: 6 new members

Paused: 1 member


With our current Membership & Expenses, we can pay bills through April 2022

  • Note: projection based on member dues (does not include donations)

https://wiki.splatspace.org/images/b/bd/ReserveProjection0121.pdf



Current steps to increase revenue / decrease expenses:

  • Donations: Thank you to Andrew S, Blake, & Graham
  • Reduced rent ($1900 vs $2400) through end of 2020

Next urgently needed step:

  • Update website to include Stripe Customer Portal


Secretary


Public Relations


At-Large
  • Member Relations
  • Other


Special Action Committee Report
  • Mark wants to talk about finances in the next 6-7 months. He figures we need 10+ new members per month. He suggests that this needs to be priority.
  • Brainstorm over where to put the ad/fliers that Lewis created. Blake is OK with putting them in places

Upcoming Events

note new calendar for 2020 External Outreach Events list


Trash/Recycling Volunteer

Adjournment