Difference between revisions of "2021-02-02"

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(Member Attendance)
(Special Action Committee Report)
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=====[[Special Action Committee Report]]=====
 
=====[[Special Action Committee Report]]=====
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{ Recruiting, Retention, (Public) Relations }
  
 
==== Upcoming Events ====
 
==== Upcoming Events ====

Revision as of 01:30, 3 February 2021

Contents

February 2nd, 2021

Agenda

Member Reports

Guest Introductions

Member Attendance

[45] Dues-paying (voting) members

Consent Agenda

Postponed approving previous minutes until next month, pending Treasurer report additions (Ryan & Dawn)


Old Business

ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Pete Soper reports that the FSL Hobby Laser may not be fully functional, may be out of focus in one corner.
    • Justin will look at replacing the air assist hose and cleaning/realigning the mirrors if needed.
  • Door and Gate system - remains delayed, requires "jiggle."
  • No updates on Training & Accountability (need volunteers)
    • Create a document with a list of tools, include people & doc links as we start making equipment training guides.
    • Identify and maintain (online) lists of SME's for each equipment or space.
  • Lewis made a Splatspace ad/brochure pamphlet and is working on a member info onesheet. Wants to be done with a draft by today's meeting.

Let's make this a permanent part of the TODO Action Items section of the meeting agenda.


Post-COVID TODOs

  • Laser cutter soundproofing or sound abatement. Heavy curtains, or walls made from soundproofing materials, or relocation of laser cutters. Major problem for members in the classroom, possible source of concerningly loud noise exposure. Mark has egg cartons for laser cutter sound abatement



New Business

  • Identify volunteers to plan moving electronics donations from Fred Ebeling and Pete Soper from Pete's garage to SplatSpace. Waiting to move electronics donations from Fred & Pete until we've finished creating shelves, more storage space, and cleaning up space.
  • Members discussed the need for a Tool Reservation system. Tool reservation system is going to be a calendar, pending web site updates.
  • Justin has made some organizational improvements around the space, and thinks that people need to remove stagnant projects so that further optimization can be accomplished. Members expressed interest in reclaiming some of the basement storage space currently used by the musical instruments. Ideas include: Encouraging members to remove anything that isn't an active project. "Office fridge" method. Tag a date on the materials and move/discard them after a set period of time. We need to try to make sure we work with members to gracefully do this.
  • Blake has installed the new laptops in place. If we can get cheap Kensington locks, we should get them.
    • Add to the member agreement form: key fob field, and space to describe how they found SplatSpace.
  • SplatSpace cleanup party (pizza + beer!) from 4pm - 6pm, Sunday, January 31. Limited to first six signups for COVID precaution. (Blake, Justin, Scott, Ryan have volunteered. Room for two more.)
  • Scott has made process wiring up zoned amplifiers to wire up multiple speakers in each room for music and paging system.
  • Request volunteers to join SplatSpace "Special Action Committee": recruiting, retention, and PR.
    • Add a SAC report to regular meeting agenda, after officer reports.
  • Justin will provide update about the SplatSpace floor plan he created for members to use for planning purposes and reference.
    • Justin volunteered his old Intel i3 system for use in the space for the Glowforge, possibly in the member signin/guest book/reservation system/information kiosk.
  • Discuss centralized, online file storage for SplatSpace documents and files.
  • Google Drive file storage system to implement:

- Ryan shared idea to separare SplatSpace files by access rights: Treasurer Google Drive Folder - contains all files only for officers. President Google Drive Folder - contains all files for general public. Vice President/Secretary - contains all fils for SplatSpace general members.


  • Web team update: Blake, Andrew, Ryan, Justin, and others are still working on the new SplatSpace website. Blake shared about the web site updates.

- Showed the new draft he's been working on. - Blake will inviate a small group to soon to do the last push (move the Wiki to Wordpress) and add Stripe portal, then publish the site and update the domain.


Officer Reports

President


Vice-President


Treasurer

Account balances as of 1/29/2021:

+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $3015.18     $94     $3109.18     $0     $448     $7500     $-4932.82  
  $3015.18     $94     $3109.18     $0     $448     $0     $2567.18  


This month's income:

Member Dues Donations Other Total
  $2485.58     $300     $0     $2785.58  

This month's expenses:

UDI Rent Linode.com Spectrum Misc Total
  $2400*     $12.55     $89.99     $2.50     $2505.04  

Income - Expenses =   $280.54
Potentially recoverable back dues = ~$220


Active Member count as of 2/01/2021:
(Active = paid dues within past 60 days)

Membership Type # Members Expected Dues Target # Members Target Dues
Full 24 $1440 27 $1620
Full (Legacy) 10 $500
Associate 4 $75
Associate (Legacy) 4 $80
Student 3 $105
Total 45 $2200 52 $2545
Monthly Expected Expenses

Current = $2510

Deficit/Surplus

Current = $2200 - $2510 = -310/mo

Departing Members: none

New Members: none

Paused: 1 member

Arrears: 2 members


With our current Membership & Expenses, we can pay bills through December, 2021.

  • Note: projection is based on member dues only (does not include donations)

https://wiki.splatspace.org/images/4/4c/Reserve_Projection_2021-02-01_v3.pdf



Current steps to increase revenue / decrease expenses:

  • Donations: Thank you to Andrew S, Blake, Graham & Tom!


Secretary


Public Relations


At-Large


Special Action Committee Report

{ Recruiting, Retention, (Public) Relations }

Upcoming Events

note new calendar for 2020 External Outreach Events list


Trash/Recycling Volunteer

Adjournment