2021-04-06

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Contents

April 6, 2021

Agenda

Summary
  1. Member Reports
  2. Guest Introductions
  3. Minutes
  4. Member Attendance
  5. Recruitment / Retention / Fundraising
  6. Consent Agenda
  7. Old Business
    1. Pinned items
    2. Action Items
  8. New Business
  9. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  10. Upcoming Events
  11. Trash/Recycling Volunteer
  12. Adjournment


Member Reports


Guest Introductions


Minutes

  • Approved minutes from Feb 2nd, 2021


Recruitment / Retention / Fundraising

Member Attendance

48 Dues-paying (voting) members
 

Consent Agenda

{none}
 

Old Business

Pinned Items

Let's make this a permanent part of the TODO Action Items section of the meeting agenda.


ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Pete Soper reports that the FSL Hobby Laser may not be fully functional, may be out of focus in one corner.
    • Justin will look at replacing the air assist hose and cleaning/realigning the mirrors if needed. After some research, Justin got it in focus, but had a hard time getting it to cut. He's found a forum.
  • Door and Gate system - remains delayed, requires "jiggle."
    • Identify and maintain (online) lists of SME's for each equipment or space.
  • Lewis has some progress on the member infosheet. Mark added some language.
  • Due to an immediate situation, the electronics donation from Fred Ebling that was at Pete Soper's place is now at the space in the main room. Progress is being made to incorporate it into the electronics parts area.
  • Blake's donated laptops are in place. Several are still available, talk to him if you want to use any for projects in the space.


New Business

  • On 3rd Tuesdays (and another undecided time), members will host show and tell hangouts to contrast Business/Membership meetings.
  • Scott has made process wiring up zoned amplifiers to wire up multiple speakers in each room for music and paging system. This is on pause as Scott focuses on shelving and cleanup efforts.
  • The 2nd Splatspace Pizza Cleanup party was successful. The boneyard has been overhauled. A future cleanup party is planned for March 28.
  • Mark referenced a self-storage area that is close to Splatspace and mused over members sharing costs in order to rent space for excess stuff. He talks about how Splatspace shouldn't get in the business of renting space to members. Justin addressed how projects can get abandoned and how this can eat space quickly.
  • Justin will provide update about the SplatSpace floor plan he created for members to use for planning purposes and reference.
  • Discuss centralized, online file storage for SplatSpace documents and files.
  • Google Drive file storage system to implement:
    • Ryan shared idea to separate SplatSpace files by access rights:
      • Treasurer Google Drive Folder - contains all files only for officers.
      • President Google Drive Folder - contains all files for general public.
      • Vice President/Secretary - contains all fils for SplatSpace general members.
  • Web team update: wordpress is out. Blake, Andrew, Ryan, Justin, and others are still working on the new SplatSpace website.
    • Blake shared about the web site updates.
      • Showed the new draft he's been working on.
      • Blake will invite a small group to soon to do the last push (move the Wiki to Wordpress) and add Stripe portal, then publish the site and update the domain.



Officer Reports

President


Vice-President


Treasurer

Account balances as of 2/26/2021:

+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $2284.13     $94     $2378.13     $0     $560     $7500     $-5775.87  
  $2284.13     $94     $2378.13     $0     $560     $0     $1724.13  


This month's income (cash in):

Member Dues Donations Other Total
  $1474.02     $300     $0     $1774.02  

This month's expenses (cash out):

UDI Rent Linode.com Spectrum Misc Total
  $2400     $13.15     $89.99     $1.93     $2505.07  

Income - Expenses =   $-731.05
Potentially recoverable back dues = ~$40


Active Member count as of 3/01/2021:
(Active = paid dues within past 60 days)

Membership Type # Members Expected Dues Target # Members Target Dues
Full 27 $1620 27 $1620
Full (Legacy) 10 $500
Associate 4 $100
Associate (Legacy) 4 $80
Student 3 $105
Recurring Donors (4) $300
Total 48 $2705 52 $2545
Monthly Expected Expenses

Current = $2510

Deficit/Surplus

Current = $2705 - $2510 = $195/mo

Departing Members: Justine W.

New Members: Emma D., Shandon A., Zach A.

Paused: 1 member

Arrears: 1 members


With our current Membership & Expenses, it will take about 2 years to fully fund our reserve.

  • Note: projection is based on member dues and recurring donations.

https://wiki.splatspace.org/images/5/55/Reserve_Projection_2021-03-01.pdf


Current steps to increase revenue / decrease expenses:

  • Donations: Thank you to Andrew S, Blake, Graham & Tom, for putting the corn in Raptorcorn. Your donations keep the magic going!


 

Secretary


Public Relations

No report

At-Large


Other

Mark C. thinks that we should welcome students, but not chase them because the student rate isn't as financially supportive. Mark suggests posting fliers on Foster street where there are condos and apartments with no workspace. Mark suggests that people need to pursue hanging up fliers repeatedly, but notes that turnover of places where posting is allowed becomes a problem. He also discussed the Motorco/Fullsteam area neighborhoods. Coco Cinnamon is another option.


Upcoming Events

  • Library Fest
    Week-Long Celebration of the Durham County Library, Mon-Sun. Apr 5-10; Live events hosted on Zoom
    • In the past SplatSpace has participated


Trash/Recycling Volunteer


Adjournment