Difference between revisions of "2021-08-03"

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=== July 6th, 2021 ===
+
=== August 3rd, 2021 ===
  
 
=== Agenda ===
 
=== Agenda ===
Line 22: Line 22:
 
## [[At-Large]]
 
## [[At-Large]]
 
# Upcoming Events
 
# Upcoming Events
 +
# Recruitment / Retention / Fundraising
 
# Trash/Recycling Volunteer
 
# Trash/Recycling Volunteer
 
# Adjournment
 
# Adjournment
Line 47: Line 48:
 
==== Minutes ====
 
==== Minutes ====
  
* Approve minutes from June 1st, 2021.
+
* Approved minutes from July 6th, 2021.
 
<br>
 
<br>
  
Line 55: Line 56:
  
 
===== Member Attendance =====
 
===== Member Attendance =====
54 Dues-paying (voting) members <br>
+
59 Dues-paying (voting) members <br>
 
<br> &nbsp;
 
<br> &nbsp;
?? members in attendance
+
7 members in attendance
 
<br> &nbsp;
 
<br> &nbsp;
Quorum = 14 members
+
Quorum = 15 members
 
<br> &nbsp;
 
<br> &nbsp;
  
Line 73: Line 74:
 
''Permanent items of the Old Business section carried from month to month.''
 
''Permanent items of the Old Business section carried from month to month.''
  
* 3rd pizza party on April 23th was a success - more progress cleaning out the main room, getting things to the electronics area, and further organizing the woodshop and 3D-printer area (now in the Boneyard).
+
* Cleanup parties are tentatively held on the last Sunday of each month.  Our last one was in June.
 
+
* Blake created an accountability spreadsheet to track ideas and actuators: https://docs.google.com/spreadsheets/d/1DhrKFV9pf3FqGPViB5spfvg2n9gHp0L-OCm-krcgT5k/edit#gid=0
+
  
 
* Ryan created New Member Onboarding reference documents:  
 
* Ryan created New Member Onboarding reference documents:  
** For new members (simple version): https://drive.google.com/file/d/1I0LmmBmKhuix5Z1XEUerMhFeDTvUkV3D/view?usp=sharing
+
** For new members (simple version): https://docs.google.com/document/d/1WS6hGOBg1eXdSLeJK2YxhIqZXPscr0Qg/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true
** With Dorbo & key fob instructions: https://drive.google.com/file/d/1UMvS_B-5J_6CvPtWGxJZLm2NceQVo3wu/view?usp=sharing
+
** With Dorbo & key fob instructions: https://docs.google.com/document/d/1OPpWS1ZrWfCOaDLCxn67kgUAnkBFq3pc/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true
 
+
* Mid-month meeting set up for 3rd Tuesdays, with Mark and others facilitating. Noted that invitations likely need to be emailed each month and a link on the webpage.
+
  
 
* <span style="color:#C0C0C0">Justin is working on a SplatSpace floor plan he created for members to use for planning purposes and reference.</span>
 
* <span style="color:#C0C0C0">Justin is working on a SplatSpace floor plan he created for members to use for planning purposes and reference.</span>
 
* We should welcome students, but not chase them because the student rate isn't as financially supportive. Mark suggests posting fliers on Foster street where there are condos and apartments with no workspace. Mark suggests that people need to pursue hanging up fliers repeatedly, but notes that turnover of places where posting is allowed becomes a problem. He also discussed the Motorco/Fullsteam area neighborhoods. Coco Cinnamon is another option.
 
  
 
<br>
 
<br>
Line 92: Line 87:
 
''(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)''
 
''(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)''
  
* <span style="color:#C0C0C0">Justin is continuing to work on maintaining the laser.  Laser seems to be working fine, needs some focusing and other work though.</span>
+
* <span style="color:#C0C0C0">Justin is continuing to work on maintaining the laser.  Laser seems to be working fine, needs some focusing and other work though.</span> (No Update)
  
* Doorduino system - remains delayed, requires "jiggle." (No Update)
+
* Doorduino "[https://github.com/splatspace/dorbo Dorbo]" system - remains delayed (?), requires "jiggle." (2021-08-03 Update: Dorbo doesn't seem to be delayed now.  Ryan cleaned up its records a month or two ago, possibly related?)
  
* Identify and maintain (online) lists of SME's for each equipment or space.  (No Update)
+
* Identify and maintain (online) lists of SMEs (subject matter experts) for each equipment or space.  (No Update)
  
* Lewis hit a formatting wall on the onesheet. It contains a lot of good information, but isn't organized well yet.  (No Update)
+
* Lewis hit a formatting wall on the onesheet. It contains a lot of good information, is about 75% finished, but isn't organized well yet. Want to help?  Please do! (No Update)
  
* The electronics donation from Fred Ebling has all been shelved (though some boxes and items could be further organized, labeled, sorted, pruned).
+
* Ryan volunteered to make a plaque/memorial about Fred Ebling for his donation to the space. Pete S. has volunteered to provide background information about Fred.  
** Plaque/memorial for Fred Ebling and his contribution to the space. Ryan has this queued up, Pete S. has volunteered to provide background information about Fred.
+
  
* <span style="color:#C0C0C0">On hold until July: Scott has made process wiring up zoned amplifiers to wire up multiple speakers in each room for music and paging system.</span>
+
* <span style="color:#C0C0C0">Scott has made progress wiring up zoned amplifiers to wire up multiple speakers in each room for music and paging system. He described some of his A/V equipment, including mics and greenscreen.
 +
</span>
  
* Centralized online file storage for SplatSpace documents and files was discussed. Scott working on the SplatDrive at the space, Ryan working on the Internet-accessible storage and archive (No Update)</span>
+
* The Splatserver is flaky right now. The Raspberry Pi is having problems - probably started when the HVAC was being worked on. He has several gigs of woodworking magazines on thumbdrives that he wants to contribute to the server. </span>
  
 
<br>
 
<br>
Line 111: Line 106:
 
==== New Business ====
 
==== New Business ====
  
* Website: draft is currently up at https://master.d3vo4125o10qad.amplifyapp.com/index.html.  Still needs some work. Ryan has the new Stripe billing portal functionality working in separate pieces, but these must be combined and integrated into the new site, then the site itself moved into production.  Probably another day or two of work.
+
* Website: on hold for a little while at the moment. Blake invites any interested people to join the project. The draft is currently up at https://master.d3vo4125o10qad.amplifyapp.com/index.html.  Still needs some work. Wordpress and Stripe are not playing well.
  
* Scott announced that he's starting to hold the TriBRAE Beginning Microcontrollers & Electronics in-person in the space again.  Next meeting is tentatively scheduled for June 19, 2021.
+
* Members are beginning to plan meetups and congregate--Ryan is planning to create and install room capacity placards in the work rooms for informational and safety purposes (supporting continuing COVID and social distancing safety, but also general shop safety).  SplatSpace lease provides the total space capacity.
  
* Talk of organizing a possible Mini-Mini-Makerfaire
 
** Demonstrate 3D printing, for example.  Simple thing, just like having a printer running to show how it works.
 
** Learn to solder, etc.
 
** Talk to area community groups
 
** Contact Durham local makerspaces
 
** Let's get a Food Truck or two
 
** Document describing SplatSpace's event competencies: https://docs.google.com/document/d/1TiB3W1oCNWe2x0bBAamRjHSmG8ztiFb3ow6dJ_vPylQ/edit
 
  
* Tom reached out to Tri DIYBio people, some events tentatively planned for next month or two.
 
* Sarah MacNeil is working on a weekly summer camp from June 16 - July 27 for local area.
 
 
* Members are beginning to plan meetups and congregate--Ryan is considering putting room capacity placards in the work rooms for informational and safety purposes (supporting continuing COVID and social distancing safety, but also general shop safety).  SplatSpace lease provides the total space capacity.
 
  
 
<br>
 
<br>
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=====[[President]]=====
 
=====[[President]]=====
 +
 +
* Saw a grant opportunity, a state grant to help address the homeless situation.  Possibly set up a free food pantry at SplatSpace?
  
 
<br>
 
<br>
  
 
=====[[Vice-President]]=====
 
=====[[Vice-President]]=====
 +
 +
* Joined two other Slack groups (info to be posted on ours).
 +
 +
* "Splatfaced Tech Talks" happy hour at [https://www.fullsteam.ag/ Fullsteam Brewery] or elsewhere?  Our show and tell currently takes a lot of meeting time.  Would be nice to have a happy hour night out just for show and tell meetup.
 +
 +
* Maker Faire event?
 +
 +
* Planning a dust collection system for the woodshop.
 +
 +
* Planning to install RetroPi on Ubuntu in the arcade cabinet.
 +
 +
* Provided some fresh glue and sanding belts.
  
 
<br>
 
<br>
Line 145: Line 143:
 
|-
 
|-
 
!
 
!
Account balances as of 6/30/2021:
+
Account balances as of 7/30/2021:
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 
|-   
 
|-   
| <span style="color:#C0C0C0"> &nbsp; $3767.44 &nbsp;</span>    || <span style="color:#C0C0C0">&nbsp; $94 &nbsp;  </span>  || <span style="color:#C0C0C0">'''&nbsp; $3861.44 &nbsp;'''</span> ||  <span style="color:#C0C0C0">&nbsp; $0 &nbsp; </span>    || <span style="color:#C0C0C0">&nbsp; $1008 &nbsp;  </span>  || <span style="color:#C0C0C0">&nbsp; $7500 &nbsp; </span>|| <span style="color:#C0C0C0">'''&nbsp; $-4646.56 &nbsp;'''</span>  
+
| <span style="color:#C0C0C0"> &nbsp; $7068.97 &nbsp;</span>    || <span style="color:#C0C0C0">&nbsp; $174 &nbsp;  </span>  || <span style="color:#C0C0C0">'''&nbsp; $7242.97 &nbsp;'''</span> ||  <span style="color:#C0C0C0">&nbsp; $0 &nbsp; </span>    || <span style="color:#C0C0C0">&nbsp; $1120 &nbsp;  </span>  || <span style="color:#C0C0C0">&nbsp; $7500 &nbsp; </span>|| <span style="color:#C0C0C0">'''&nbsp; $-1377.03 &nbsp;'''</span>  
 
|-  
 
|-  
|  &nbsp; $3767.44 &nbsp;    || &nbsp; $94 &nbsp;    || '''&nbsp; $3861.44 &nbsp;''' ||  &nbsp; $0 &nbsp;    || &nbsp; $1008 &nbsp;    || &nbsp; $0 &nbsp; || <span style="color:#0000FF">'''&nbsp; $2853.44 &nbsp;'''</span>
+
|  &nbsp; $7068.97 &nbsp;    || &nbsp; $174 &nbsp;    || '''&nbsp; $7242.97 &nbsp;''' ||  &nbsp; $0 &nbsp;    || &nbsp; $1120 &nbsp;    || &nbsp; $0 &nbsp; || <span style="color:#0000FF">'''&nbsp; $6122.97 &nbsp;'''</span>
 
|}
 
|}
 
|}
 
|}
Line 164: Line 162:
 
! Member Dues !! Donations !! Other !! '''Total'''
 
! Member Dues !! Donations !! Other !! '''Total'''
 
|-
 
|-
|  &nbsp; $3317.90 &nbsp;    || &nbsp; $200 &nbsp;    || &nbsp; $0 &nbsp;  || &nbsp; '''$3517.90''' &nbsp;
+
|  &nbsp; $2673.65 &nbsp;    || &nbsp; $3205 &nbsp;    || &nbsp; $0 &nbsp;  || &nbsp; '''$5878.65''' &nbsp;
 
|}
 
|}
 
|-
 
|-
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! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total'''
 
! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total'''
 
|-
 
|-
|  &nbsp; $2400 &nbsp;  || &nbsp; $7.00 &nbsp;  || &nbsp; $89.99 &nbsp; ||&nbsp; $0 &nbsp; || &nbsp; '''$2496.99''' &nbsp;
+
|  &nbsp; $2400 &nbsp;  || &nbsp; $7.13 &nbsp;  || &nbsp; $89.99 &nbsp; ||&nbsp; $0 &nbsp; || &nbsp; '''$2497.12''' &nbsp;
 
|}
 
|}
'''Income - Expenses = &nbsp;  <span style="color:#00BB00"> $1020.91 </span>'''
+
'''Income - Expenses = &nbsp;  <span style="color:#00BB00"> $3381.53 </span>'''
 
<br>
 
<br>
Potentially recoverable back dues = ~$460
+
Potentially recoverable back dues = ~$420
 
|}
 
|}
  
Line 184: Line 182:
 
|-
 
|-
 
!
 
!
Active Member count as of 7/6/2021:<br>
+
Active Member count as of 8/3/2021:<br>
 
(Active = paid dues within past 60 days)
 
(Active = paid dues within past 60 days)
 
{| class="wikitable"
 
{| class="wikitable"
Line 190: Line 188:
 
! Membership Type !! # Members !! Expected Dues !! <span style="color:#99A3A4"> Target # Members</span> !! <span style="color:#99A3A4"> Target Dues </span>
 
! Membership Type !! # Members !! Expected Dues !! <span style="color:#99A3A4"> Target # Members</span> !! <span style="color:#99A3A4"> Target Dues </span>
 
|-
 
|-
|  Full    || 31 || $1860 || <span style="color:#99A3A4"> 27 </span>  || <span style="color:#99A3A4"> $1620 </span>
+
|  Full    || 36 || $2160 || <span style="color:#99A3A4"> 27 </span>  || <span style="color:#99A3A4"> $1620 </span>
 
|-
 
|-
 
|  Full (Legacy)    || 8    || $400
 
|  Full (Legacy)    || 8    || $400
Line 202: Line 200:
 
|  Recurring Donors    || <span style="color:#C0C0C0"> (3) </span>  || $200
 
|  Recurring Donors    || <span style="color:#C0C0C0"> (3) </span>  || $200
 
|-
 
|-
|  '''Total'''    || '''54'''      || '''<span style="color:#0000FF">$2845</span>''' ||  '''<span style="color:#99A3A4">  52 </span>''' || '''<span style="color:#99A3A4"> $2545 </span>'''  
+
|  '''Total'''    || '''59'''      || '''<span style="color:#0000FF">$3145</span>''' ||  '''<span style="color:#99A3A4">  52 </span>''' || '''<span style="color:#99A3A4"> $2545 </span>'''  
 
|}
 
|}
 
|-
 
|-
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|-
 
|-
 
!Deficit/Surplus     
 
!Deficit/Surplus     
'''Current = $2845 - $2510 = <span style="color:#00BB00"> $335/mo </span>'''  
+
'''Current = $3145 - $2510 = <span style="color:#00BB00"> $635/mo </span>'''  
 
|}
 
|}
'''Departing Members''': Jane T, Ross G
+
'''Departing Members''': none
  
'''New Members''': Alexander D, Benjamin K, Jane L, Robin V
+
'''New Members''': Adam H, Adam N, Andy A, Ben S, Craig W
  
'''Arrears''': 3 members
+
'''Arrears''': 2 members
  
 
<br>
 
<br>
  
With our current Membership & Expenses, it will take about 11 months to fully fund our reserve.
+
With our current membership and expenses, it will take 1 month to fully fund our reserve. It's nearly time to [https://www.youtube.com/watch?v=YtyU2PJCk7Y&t=10s upgrade our makin' gloves]!
-- Note: projection is based on member dues and recurring donations.
+
*Note: projection is based on current member dues and recurring donations.
  
https://wiki.splatspace.org/images/c/c8/Reserve_Projection_2021-07-06.pdf
+
https://wiki.splatspace.org/images/8/85/Reserve_Projection_2021-08-03.pdf
  
 
<br>
 
<br>
  
Donations: Thank you to <b>Andrew S, Blake, and Graham</b>, for your donations.  You are 5.5% of our members, but contribute 13.4% of our monthly income.  It would be foolish to attempt to quantify any member's value to SplatSpace, but to this foolish treasurer, you appear 2.44 times more valuable than our typical raptorcorn. We should get you reserved parking spaces or something!
+
Donations: Thank you to <b>Andrew S, Blake, Graham, and Adam H</b>, for your donations.  Every little bit helps--especially the big bits!
 +
 
 +
<br>
 +
 
 +
Special thanks to an anonymous benefactor for donating $3000 through [https://www.fidelitycharitable.org/ Fidelity Charitable], which puts us 10 months closer to funding our reserve and getting us to this exciting point of nearly having the funds to spend on improving the space for our membership! This is tremendously important and impactful support, thank you!
  
 
<br>
 
<br>
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=====[[Secretary]]=====
 
=====[[Secretary]]=====
 +
 +
* We miss you Lewis!
  
 
<br>
 
<br>
  
 
=====[[Public Relations]]=====
 
=====[[Public Relations]]=====
 +
 +
It's "SplatSpace", not [https://media.giphy.com/media/4w6SqkyIVvBqnNDgTs/giphy.gif CatSpace], PR team...
  
 
<br>
 
<br>
  
 
=====[[At-Large]]=====
 
=====[[At-Large]]=====
 +
 +
* Tom will be returning to Saturday science.
  
 
<br>
 
<br>
  
 
===== Other =====
 
===== Other =====
 +
 +
Justin gave everyone a fantastic picture + video tour of the games he helps maintain at the sex-positive [https://www.museumofsex.com/museum/about/exhibitions/ Museum of Sex] in New York City.  Some great engineering applied to a unique sociological, cultural experience.
 +
 +
<br>
 +
 +
==== Recruitment / Retention / Fundraising ====
 +
 +
Notes from the Special Action Committee:
  
 
<br>
 
<br>

Latest revision as of 17:49, 16 October 2021

Contents

August 3rd, 2021

Agenda

Summary
  1. Member Reports
  2. Guest Introductions
  3. Minutes
  4. Member Attendance
  5. Recruitment / Retention / Fundraising
  6. Consent Agenda
  7. Old Business
    1. Pinned items
    2. Action Items
  8. New Business
  9. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  10. Upcoming Events
  11. Recruitment / Retention / Fundraising
  12. Trash/Recycling Volunteer
  13. Adjournment


Member Reports


Guest Introductions


Upcoming Events

note new calendar for 2021 External Outreach Events list


Minutes

  • Approved minutes from July 6th, 2021.


Recruitment / Retention / Fundraising


Member Attendance

59 Dues-paying (voting) members

  7 members in attendance
  Quorum = 15 members
 

Consent Agenda


Old Business


Pinned Items

Permanent items of the Old Business section carried from month to month.

  • Cleanup parties are tentatively held on the last Sunday of each month. Our last one was in June.
  • Justin is working on a SplatSpace floor plan he created for members to use for planning purposes and reference.


TODO Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Justin is continuing to work on maintaining the laser. Laser seems to be working fine, needs some focusing and other work though. (No Update)
  • Doorduino "Dorbo" system - remains delayed (?), requires "jiggle." (2021-08-03 Update: Dorbo doesn't seem to be delayed now. Ryan cleaned up its records a month or two ago, possibly related?)
  • Identify and maintain (online) lists of SMEs (subject matter experts) for each equipment or space. (No Update)
  • Lewis hit a formatting wall on the onesheet. It contains a lot of good information, is about 75% finished, but isn't organized well yet. Want to help? Please do! (No Update)
  • Ryan volunteered to make a plaque/memorial about Fred Ebling for his donation to the space. Pete S. has volunteered to provide background information about Fred.
  • Scott has made progress wiring up zoned amplifiers to wire up multiple speakers in each room for music and paging system. He described some of his A/V equipment, including mics and greenscreen.

  • The Splatserver is flaky right now. The Raspberry Pi is having problems - probably started when the HVAC was being worked on. He has several gigs of woodworking magazines on thumbdrives that he wants to contribute to the server. </span>


New Business

  • Members are beginning to plan meetups and congregate--Ryan is planning to create and install room capacity placards in the work rooms for informational and safety purposes (supporting continuing COVID and social distancing safety, but also general shop safety). SplatSpace lease provides the total space capacity.



Officer Reports

President
  • Saw a grant opportunity, a state grant to help address the homeless situation. Possibly set up a free food pantry at SplatSpace?


Vice-President
  • Joined two other Slack groups (info to be posted on ours).
  • "Splatfaced Tech Talks" happy hour at Fullsteam Brewery or elsewhere? Our show and tell currently takes a lot of meeting time. Would be nice to have a happy hour night out just for show and tell meetup.
  • Maker Faire event?
  • Planning a dust collection system for the woodshop.
  • Planning to install RetroPi on Ubuntu in the arcade cabinet.
  • Provided some fresh glue and sanding belts.


Treasurer

Account balances as of 7/30/2021:

+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $7068.97     $174     $7242.97     $0     $1120     $7500     $-1377.03  
  $7068.97     $174     $7242.97     $0     $1120     $0     $6122.97  


This month's income (cash in):

Member Dues Donations Other Total
  $2673.65     $3205     $0     $5878.65  

This month's expenses (cash out):

UDI Rent Linode.com Spectrum Misc Total
  $2400     $7.13     $89.99     $0     $2497.12  

Income - Expenses =   $3381.53
Potentially recoverable back dues = ~$420


Active Member count as of 8/3/2021:
(Active = paid dues within past 60 days)

Membership Type # Members Expected Dues Target # Members Target Dues
Full 36 $2160 27 $1620
Full (Legacy) 8 $400
Associate 8 $200
Associate (Legacy) 4 $80
Student 3 $105
Recurring Donors (3) $200
Total 59 $3145 52 $2545
Monthly Expected Expenses

Current = $2510

Deficit/Surplus

Current = $3145 - $2510 = $635/mo

Departing Members: none

New Members: Adam H, Adam N, Andy A, Ben S, Craig W

Arrears: 2 members


With our current membership and expenses, it will take 1 month to fully fund our reserve. It's nearly time to upgrade our makin' gloves!

  • Note: projection is based on current member dues and recurring donations.

https://wiki.splatspace.org/images/8/85/Reserve_Projection_2021-08-03.pdf


Donations: Thank you to Andrew S, Blake, Graham, and Adam H, for your donations. Every little bit helps--especially the big bits!


Special thanks to an anonymous benefactor for donating $3000 through Fidelity Charitable, which puts us 10 months closer to funding our reserve and getting us to this exciting point of nearly having the funds to spend on improving the space for our membership! This is tremendously important and impactful support, thank you!


Pending: SplatSpace's Charitable Solicitation License Exemption filing was due May 15, 2021, with the NC Secretary of State. I haven't yet filed our renewal for 2021, though I plan to soon. Our past filings can be found by searching for "Durham Makerspace" at https://www.sosnc.gov/csl/search. We have filed late previously without incident (so far).


Secretary
  • We miss you Lewis!


Public Relations

It's "SplatSpace", not CatSpace, PR team...


At-Large
  • Tom will be returning to Saturday science.


Other

Justin gave everyone a fantastic picture + video tour of the games he helps maintain at the sex-positive Museum of Sex in New York City. Some great engineering applied to a unique sociological, cultural experience.


Recruitment / Retention / Fundraising

Notes from the Special Action Committee:


Trash/Recycling Volunteer


Adjournment