Difference between revisions of "2021-08-03"

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(Minutes)
(Pinned Items: Updating document links.)
 
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## [[At-Large]]
 
## [[At-Large]]
 
# Upcoming Events
 
# Upcoming Events
 +
# Recruitment / Retention / Fundraising
 
# Trash/Recycling Volunteer
 
# Trash/Recycling Volunteer
 
# Adjournment
 
# Adjournment
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''Permanent items of the Old Business section carried from month to month.''
 
''Permanent items of the Old Business section carried from month to month.''
  
* There was a smaller but productive cleanup party this last month. Scott, a new member, Pete Soper, and Blake attended. Scott organized tools and junk around the laser cutter. The new member cleaned up the chaos under the Glowforge, organizing the material by size and shape. Scott moved the 3d resin printers, allowing for more cleanup. Things are continuing to look better.
+
* Cleanup parties are tentatively held on the last Sunday of each month. Our last one was in June.
  
 
* Ryan created New Member Onboarding reference documents:  
 
* Ryan created New Member Onboarding reference documents:  
** For new members (simple version): https://drive.google.com/file/d/1I0LmmBmKhuix5Z1XEUerMhFeDTvUkV3D/view?usp=sharing
+
** For new members (simple version): https://docs.google.com/document/d/1WS6hGOBg1eXdSLeJK2YxhIqZXPscr0Qg/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true
** With Dorbo & key fob instructions: https://drive.google.com/file/d/1UMvS_B-5J_6CvPtWGxJZLm2NceQVo3wu/view?usp=sharing
+
** With Dorbo & key fob instructions: https://docs.google.com/document/d/1OPpWS1ZrWfCOaDLCxn67kgUAnkBFq3pc/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true
  
 
* <span style="color:#C0C0C0">Justin is working on a SplatSpace floor plan he created for members to use for planning purposes and reference.</span>
 
* <span style="color:#C0C0C0">Justin is working on a SplatSpace floor plan he created for members to use for planning purposes and reference.</span>
 
* Blake recognized that should reconsider our advertising strategy, but that was not a discussion for this meeting.
 
  
 
<br>
 
<br>
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* <span style="color:#C0C0C0">Justin is continuing to work on maintaining the laser.  Laser seems to be working fine, needs some focusing and other work though.</span> (No Update)
 
* <span style="color:#C0C0C0">Justin is continuing to work on maintaining the laser.  Laser seems to be working fine, needs some focusing and other work though.</span> (No Update)
  
* Doorduino system - remains delayed, requires "jiggle." (No Update)
+
* Doorduino "[https://github.com/splatspace/dorbo Dorbo]" system - remains delayed (?), requires "jiggle." (2021-08-03 Update: Dorbo doesn't seem to be delayed now.  Ryan cleaned up its records a month or two ago, possibly related?)
  
* Identify and maintain (online) lists of SME's for each equipment or space.  (No Update)
+
* Identify and maintain (online) lists of SMEs (subject matter experts) for each equipment or space.  (No Update)
  
* Lewis hit a formatting wall on the onesheet. It contains a lot of good information, but isn't organized well yet.  (No Update)
+
* Lewis hit a formatting wall on the onesheet. It contains a lot of good information, is about 75% finished, but isn't organized well yet. Want to help?  Please do! (No Update)
  
* The electronics donation from Fred Ebling has all been shelved (though some boxes and items could be further organized, labeled, sorted, pruned). Ryan did a lot of work on this. Scott says he needs to sort some microcontrollers.
+
* Ryan volunteered to make a plaque/memorial about Fred Ebling for his donation to the space. Pete S. has volunteered to provide background information about Fred.  
** Plaque/memorial for Fred Ebling and his contribution to the space. Ryan has this queued up, Pete S. has volunteered to provide background information about Fred.  
+
  
 
* <span style="color:#C0C0C0">Scott has made progress wiring up zoned amplifiers to wire up multiple speakers in each room for music and paging system. He described some of his A/V equipment, including mics and greenscreen.  
 
* <span style="color:#C0C0C0">Scott has made progress wiring up zoned amplifiers to wire up multiple speakers in each room for music and paging system. He described some of his A/V equipment, including mics and greenscreen.  
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* The Splatserver is flaky right now. The Raspberry Pi is having problems - probably started when the HVAC was being worked on. He has several gigs of woodworking magazines on thumbdrives that he wants to contribute to the server. </span>
 
* The Splatserver is flaky right now. The Raspberry Pi is having problems - probably started when the HVAC was being worked on. He has several gigs of woodworking magazines on thumbdrives that he wants to contribute to the server. </span>
 
 
  
 
<br>
 
<br>
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* Website: on hold for a little while at the moment. Blake invites any interested people to join the project. The draft is currently up at https://master.d3vo4125o10qad.amplifyapp.com/index.html.  Still needs some work. Wordpress and Stripe are not playing well.
 
* Website: on hold for a little while at the moment. Blake invites any interested people to join the project. The draft is currently up at https://master.d3vo4125o10qad.amplifyapp.com/index.html.  Still needs some work. Wordpress and Stripe are not playing well.
  
* Members are beginning to plan meetups and congregate--Ryan is considering putting room capacity placards in the work rooms for informational and safety purposes (supporting continuing COVID and social distancing safety, but also general shop safety).  SplatSpace lease provides the total space capacity.
+
* Members are beginning to plan meetups and congregate--Ryan is planning to create and install room capacity placards in the work rooms for informational and safety purposes (supporting continuing COVID and social distancing safety, but also general shop safety).  SplatSpace lease provides the total space capacity.
  
  
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=====[[President]]=====
 
=====[[President]]=====
 +
 +
* Saw a grant opportunity, a state grant to help address the homeless situation.  Possibly set up a free food pantry at SplatSpace?
  
 
<br>
 
<br>
  
 
=====[[Vice-President]]=====
 
=====[[Vice-President]]=====
 +
 +
* Joined two other Slack groups (info to be posted on ours).
 +
 +
* "Splatfaced Tech Talks" happy hour at [https://www.fullsteam.ag/ Fullsteam Brewery] or elsewhere?  Our show and tell currently takes a lot of meeting time.  Would be nice to have a happy hour night out just for show and tell meetup.
 +
 +
* Maker Faire event?
 +
 +
* Planning a dust collection system for the woodshop.
 +
 +
* Planning to install RetroPi on Ubuntu in the arcade cabinet.
 +
 +
* Provided some fresh glue and sanding belts.
  
 
<br>
 
<br>
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Donations: Thank you to <b>Andrew S, Blake, Graham, and Adam H</b>, for your donations.  Every little bit helps--especially the big bits!
 
Donations: Thank you to <b>Andrew S, Blake, Graham, and Adam H</b>, for your donations.  Every little bit helps--especially the big bits!
 +
 +
<br>
 +
 +
Special thanks to an anonymous benefactor for donating $3000 through [https://www.fidelitycharitable.org/ Fidelity Charitable], which puts us 10 months closer to funding our reserve and getting us to this exciting point of nearly having the funds to spend on improving the space for our membership!  This is tremendously important and impactful support, thank you!
  
 
<br>
 
<br>
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=====[[Secretary]]=====
 
=====[[Secretary]]=====
 +
 +
* We miss you Lewis!
  
 
<br>
 
<br>
  
 
=====[[Public Relations]]=====
 
=====[[Public Relations]]=====
 +
 +
It's "SplatSpace", not [https://media.giphy.com/media/4w6SqkyIVvBqnNDgTs/giphy.gif CatSpace], PR team...
  
 
<br>
 
<br>
  
 
=====[[At-Large]]=====
 
=====[[At-Large]]=====
 +
 +
* Tom will be returning to Saturday science.
  
 
<br>
 
<br>
  
 
===== Other =====
 
===== Other =====
 +
 +
Justin gave everyone a fantastic picture + video tour of the games he helps maintain at the sex-positive [https://www.museumofsex.com/museum/about/exhibitions/ Museum of Sex] in New York City.  Some great engineering applied to a unique sociological, cultural experience.
 +
 +
<br>
 +
 +
==== Recruitment / Retention / Fundraising ====
 +
 +
Notes from the Special Action Committee:
  
 
<br>
 
<br>

Latest revision as of 17:49, 16 October 2021

Contents

August 3rd, 2021

Agenda

Summary
  1. Member Reports
  2. Guest Introductions
  3. Minutes
  4. Member Attendance
  5. Recruitment / Retention / Fundraising
  6. Consent Agenda
  7. Old Business
    1. Pinned items
    2. Action Items
  8. New Business
  9. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  10. Upcoming Events
  11. Recruitment / Retention / Fundraising
  12. Trash/Recycling Volunteer
  13. Adjournment


Member Reports


Guest Introductions


Upcoming Events

note new calendar for 2021 External Outreach Events list


Minutes

  • Approved minutes from July 6th, 2021.


Recruitment / Retention / Fundraising


Member Attendance

59 Dues-paying (voting) members

  7 members in attendance
  Quorum = 15 members
 

Consent Agenda


Old Business


Pinned Items

Permanent items of the Old Business section carried from month to month.

  • Cleanup parties are tentatively held on the last Sunday of each month. Our last one was in June.
  • Justin is working on a SplatSpace floor plan he created for members to use for planning purposes and reference.


TODO Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Justin is continuing to work on maintaining the laser. Laser seems to be working fine, needs some focusing and other work though. (No Update)
  • Doorduino "Dorbo" system - remains delayed (?), requires "jiggle." (2021-08-03 Update: Dorbo doesn't seem to be delayed now. Ryan cleaned up its records a month or two ago, possibly related?)
  • Identify and maintain (online) lists of SMEs (subject matter experts) for each equipment or space. (No Update)
  • Lewis hit a formatting wall on the onesheet. It contains a lot of good information, is about 75% finished, but isn't organized well yet. Want to help? Please do! (No Update)
  • Ryan volunteered to make a plaque/memorial about Fred Ebling for his donation to the space. Pete S. has volunteered to provide background information about Fred.
  • Scott has made progress wiring up zoned amplifiers to wire up multiple speakers in each room for music and paging system. He described some of his A/V equipment, including mics and greenscreen.

  • The Splatserver is flaky right now. The Raspberry Pi is having problems - probably started when the HVAC was being worked on. He has several gigs of woodworking magazines on thumbdrives that he wants to contribute to the server. </span>


New Business

  • Members are beginning to plan meetups and congregate--Ryan is planning to create and install room capacity placards in the work rooms for informational and safety purposes (supporting continuing COVID and social distancing safety, but also general shop safety). SplatSpace lease provides the total space capacity.



Officer Reports

President
  • Saw a grant opportunity, a state grant to help address the homeless situation. Possibly set up a free food pantry at SplatSpace?


Vice-President
  • Joined two other Slack groups (info to be posted on ours).
  • "Splatfaced Tech Talks" happy hour at Fullsteam Brewery or elsewhere? Our show and tell currently takes a lot of meeting time. Would be nice to have a happy hour night out just for show and tell meetup.
  • Maker Faire event?
  • Planning a dust collection system for the woodshop.
  • Planning to install RetroPi on Ubuntu in the arcade cabinet.
  • Provided some fresh glue and sanding belts.


Treasurer

Account balances as of 7/30/2021:

+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $7068.97     $174     $7242.97     $0     $1120     $7500     $-1377.03  
  $7068.97     $174     $7242.97     $0     $1120     $0     $6122.97  


This month's income (cash in):

Member Dues Donations Other Total
  $2673.65     $3205     $0     $5878.65  

This month's expenses (cash out):

UDI Rent Linode.com Spectrum Misc Total
  $2400     $7.13     $89.99     $0     $2497.12  

Income - Expenses =   $3381.53
Potentially recoverable back dues = ~$420


Active Member count as of 8/3/2021:
(Active = paid dues within past 60 days)

Membership Type # Members Expected Dues Target # Members Target Dues
Full 36 $2160 27 $1620
Full (Legacy) 8 $400
Associate 8 $200
Associate (Legacy) 4 $80
Student 3 $105
Recurring Donors (3) $200
Total 59 $3145 52 $2545
Monthly Expected Expenses

Current = $2510

Deficit/Surplus

Current = $3145 - $2510 = $635/mo

Departing Members: none

New Members: Adam H, Adam N, Andy A, Ben S, Craig W

Arrears: 2 members


With our current membership and expenses, it will take 1 month to fully fund our reserve. It's nearly time to upgrade our makin' gloves!

  • Note: projection is based on current member dues and recurring donations.

https://wiki.splatspace.org/images/8/85/Reserve_Projection_2021-08-03.pdf


Donations: Thank you to Andrew S, Blake, Graham, and Adam H, for your donations. Every little bit helps--especially the big bits!


Special thanks to an anonymous benefactor for donating $3000 through Fidelity Charitable, which puts us 10 months closer to funding our reserve and getting us to this exciting point of nearly having the funds to spend on improving the space for our membership! This is tremendously important and impactful support, thank you!


Pending: SplatSpace's Charitable Solicitation License Exemption filing was due May 15, 2021, with the NC Secretary of State. I haven't yet filed our renewal for 2021, though I plan to soon. Our past filings can be found by searching for "Durham Makerspace" at https://www.sosnc.gov/csl/search. We have filed late previously without incident (so far).


Secretary
  • We miss you Lewis!


Public Relations

It's "SplatSpace", not CatSpace, PR team...


At-Large
  • Tom will be returning to Saturday science.


Other

Justin gave everyone a fantastic picture + video tour of the games he helps maintain at the sex-positive Museum of Sex in New York City. Some great engineering applied to a unique sociological, cultural experience.


Recruitment / Retention / Fundraising

Notes from the Special Action Committee:


Trash/Recycling Volunteer


Adjournment