Difference between revisions of "2021-12-07"

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=== December 7th, 2021 ===
 
=== December 7th, 2021 ===
  
−
Link to join online meeting: [https://meet.google.com/equ-zyfp-vsa?authuser=0&hs=122]
+
Link to join online meeting: https://meet.google.com/roo-ozzn-jne
  
 
=== Agenda ===
 
=== Agenda ===
Line 7: Line 7:
 
=====Summary=====
 
=====Summary=====
 
# Select Meeting Moderator
 
# Select Meeting Moderator
−
# Minutes
+
# Member Reports
 +
# Guest Introductions
 +
# Upcoming Events
 +
## Recurring Events
 +
## Non-Recurring Events
 +
# Previous Minutes
 
# Member Attendance
 
# Member Attendance
 +
# Recruitment / Retention / Fundraising
 
# Consent Agenda
 
# Consent Agenda
 
# Old Business
 
# Old Business
−
# Action Items
+
## Pinned items
 +
## Action Items
 
# New Business
 
# New Business
 
# Annual Election
 
# Annual Election
 +
 
# Officer Reports
 
# Officer Reports
 
## [[President]]
 
## [[President]]
Line 21: Line 29:
 
## [[Public Relations]]
 
## [[Public Relations]]
 
## [[At-Large]]
 
## [[At-Large]]
−
# Guest Introductions
+
# Other
−
# Member Reports
+
−
# Upcoming Events
+
 
# Trash/Recycling Volunteer
 
# Trash/Recycling Volunteer
 
# Adjournment
 
# Adjournment
  
 
<br>
 
<br>
 +
 +
==== Initialization ====
 +
Meeting started at 7:xx PM.
  
 
==== Select Meeting Moderator ====
 
==== Select Meeting Moderator ====
Line 34: Line 43:
 
* It's an optional role, not required.
 
* It's an optional role, not required.
 
* Doesn't have to be done perfectly, we can consult [[MIBS Simplified Rules of Coordinated Consensus through Chaos]] for guidance and get a feel for what works for SplatSpace membership.
 
* Doesn't have to be done perfectly, we can consult [[MIBS Simplified Rules of Coordinated Consensus through Chaos]] for guidance and get a feel for what works for SplatSpace membership.
 +
 +
<br>
 +
 +
==== Member Reports ====
 +
 +
* member report
 +
* member report
 +
 +
<br>
  
 
==== Guest Introductions ====
 
==== Guest Introductions ====
  
 +
* guest info
 +
* guest info
  
−
==== Minutes ====
+
<br>
  
−
* Approve minutes from November 22nd, 2021
 
  
−
==== Initialization ====
+
==== Upcoming Events ====
−
Meeting started at 7:12
+
''note new calendar for 2021  [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events list]
  
−
==== Member Attendance ====
+
===== Recurring Events =====
−
43 Dues-paying (voting) members <br>
+
''Regular events carried from month to month.''
−
Quorum = 11 members <br>
+
* Cleanup parties are tentatively held on the last Sunday of each month
−
7 Members were in attendance
+
* [[Saturday Science]] is hosted at SplatSpace on Saturdays from 1 - 4pm. by [http://www.tridiybio.org/ TriDIYBio] {Meetup: [https://www.meetup.com/splatspace/events/wscnjsyccnbmb/]}
 +
* TriBRAE [[Beginning Raspberry Pi, Arduino, and Electronics]] is hosted at SplatSpace monthly on the 3rd Saturday. {Meetup: [https://www.meetup.com/splatspace/events/bwnkksyccnbvb/]}
 +
* [https://www.meetup.com/splatspace/events/glfsmsyccnbkc/ Triangle Helium Interest Group] is hosted at SplatSpace on Wednesdays from 5 - 7:30pm.
 +
* [https://www.meetup.com/splatspace/events/szpqksycckbbc/ Makers Connect Social Get-Together] is held at SplatSpace monthly on the 3rd Tuesday, from 7 to 8:30pm.
  
−
==== Consent Agenda ====
+
===== Non-Recurring Events =====
 +
* SplatSpace Board elections at the November Annual Membership Meeting, moved to December 7th, 2021
 +
** Please encourage any member to run for any board member position.
 +
** Officer role descriptions at: [https://wiki.splatspace.org/index.php/Bylaws#Article_IV:_The_Officers SplatSpace Officers] [[Bylaws#Article_IV:_The_Officers]]
 +
** Nominations will be finalized at the November 9th meeting.
 +
** Voting will be done using a Google Form (link will be advertised here), voting period will be open from November 9 to December 7.
 +
* As usual, check [https://www.meetup.com/splatspace/events/calendar https://www.meetup.com/splatspace/events/calendar] for posted events.
  
−
1) Approved meeting minutes from October 6th.
 
 
<br>
 
<br>
  
−
==== Old Business ====
+
==== Previous Minutes ====
  
−
==== ToDo Action Items ====
+
* Approve minutes from November 9th, 2021
−
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
+
  
−
* Pete Soper reports that the FSL Hobby Laser may not be fully functional, may be out of focus in one corner.
+
<br> &nbsp;
  
−
<span style="color:#C0C0C0">* Door system - remains delayed, requires "jiggle."
+
==== Recruitment / Retention / Fundraising ====
  
−
<span style="color:#C0C0C0">* Training & Accountability (need volunteers)</span>
+
===== Member Attendance =====
 +
* 55 Dues-paying (voting) members
 +
* 10 members in attendance
 +
* Quorum requires 14 members
 +
<br>
 +
Notes from the Special Action Committee:
  
−
<span style="color:#C0C0C0">[create doc with list of tools, include people & doc links as we start making equipment training guides]</span>
+
<br>
  
−
==== Post-COVID TODOs ====
+
==== Consent Agenda ====
−
<span style="color:#C0C0C0">* Laser cutter soundproofing. </span>
+
 
 +
'''New Air Filtration Purchase'''
 +
* Wen 3417 3-Speed Remote-Controlled Industrial-Strength Air Filtration System (556/702/1044 CFM) - https://www.amazon.com/dp/B07KKXNY26/ref=cm_sw_em_r_mt_dp_YZJ9VJMT08FY39KM33P8?_encoding=UTF8&psc=1
 +
** Price $267.49
 +
* 5 Micro Outer Air Filters 2 pack https://www.amazon.com/dp/B00P84QE6C/ref=cm_sw_em_r_mt_dp_C4EQ13Q84D39TQPD8QM0?_encoding=UTF8&psc=1
 +
** Price $26.66
 +
* 1 Micron Inner Air Filters 2 pack https://www.amazon.com/dp/B079F7XLXQ/ref=cm_sw_em_r_mt_dp_GKN61X4JZBTKXTSGXQ5Y?_encoding=UTF8&psc=1
 +
** Price $44.73
 +
 
 +
Total $338.88 - ''Does not include taxes and shipping''
 +
 
 +
<br> &nbsp;
 +
 
 +
==== Old Business ====
 +
 
 +
===== Pinned Items =====
 +
''Permanent items of the Old Business section carried from month to month.''
 +
 
 +
* Ryan created New Member Onboarding reference documents:  
 +
** For new members (simple version): https://docs.google.com/document/d/1WS6hGOBg1eXdSLeJK2YxhIqZXPscr0Qg/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true
 +
** With Dorbo & key fob instructions: https://docs.google.com/document/d/1OPpWS1ZrWfCOaDLCxn67kgUAnkBFq3pc/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true
  
−
<span style="color:#C0C0C0">* Look into the option of renting the space no longer used by the gym or the contracting company (the garage). Possibly a good substitute for the basement storage we currently pay ~$500/mo. (Andrew & Blake)</span>
 
 
<br>
 
<br>
  
−
==== New Business ====
+
===== ToDo Action Items =====
 +
''(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)''
  
−
* A few PCs at Splatspace need to be replaced (Computer next to "Big Bertha" Fusion 306)  
+
* Identify and maintain (online) lists of SMEs (subject matter experts) for each equipment or space. (No Update)
−
** NOTE: Lulzbot PC okay, other PC too.
+
  
−
* Blake reached out to IT dept at his work and obtained 10 "pretty decent" laptops for the space. He will collect these on ~Nov 18. He hopes to replace current machines in the space with 2 left over. These are Dell machines with either i5 or i7 and at least 8GB of memory.  
+
* Member info onesheet: Blake has made some progress. Want to help? Please do! (No Update) Check the link here: https://docs.google.com/presentation/d/1sle-InQ6Vsm-1tvBai0YQDHXqFZ52FFGEkjcEAo_GTw/edit#slide=id.ga9cd7e7756_0_0
  
−
* Last month, Blake and Andrew participated in a hackathon for updating the SplatSpace website. Andrew reduced our Linode service to 1/4 of the original payment. They made many adjustments to the webpage, but due to Wordpress versioning, it did not display correctly. a PHP update is also needed, and backups of the working site need to be made before any large changes are implemented. A Stripe customer/membership management portal should be available soon. Another hackathon is scheduled for Tuesday, Nov. 17 from 7pm - 9pm.
+
* Website: Blake and Ryan got the website onto Splatspace's github. Blake invites any interested people to join the project. The draft is currently up at https://master.d3vo4125o10qad.amplifyapp.com/index.html. Justin and Blake hope to work on this in the next few months.  
  
−
* Ryan to complete document for updating the Dorbo. Will order more key fobs.
+
* Members are beginning to plan meetups and congregate--Ryan is planning to create and install room capacity placards in the work rooms for informational and safety purposes (supporting continuing COVID and social distancing safety, but also general shop safety). SplatSpace lease provides the total space capacity.
  
−
* Blake used a spare raspberry pi and a spare display to make a digital sign to display in the entrance hallway. It flips through a few screens/displays the Splatspace logo.
 
  
−
* SplatSpace social media upload folder available at: https://drive.google.com/drive/folders/1EPrdwZo7-msmBhlD4Wk_F70GjDvqXc42
+
<br>
−
** Put any media to be published on SplatSpace social media accounts here.
+
  
−
* Lewis volunteered to make a 1-page PDF to provide to new members.
+
==== New Business ====
−
** This will include Member expectations (closing the space, safety procedures, cleanliness, SplatSpace is a volunteer organization with no paid cleaning staff.)
+
 
−
** Gate code and emergency contacts.
+
* Review and see if anything needs edited from the 2020 Safety Code document https://docs.google.com/document/d/1f7ea6mLwwgSszdfBnTaeJ-CY0YVxUPvaNR-oQjVczDs/edit?pli=1
−
* This spawned a similar idea to make a printable, 1-page PDF brochure to provide to interested members of the public about SplatSpace. Lewis will also start this.
+
** Create a wiki page for this once it is ready
−
** Lewis solicited language/wording from the community and will use shared Google Slides documents to create these PDFs.
+
* New Bonfire fundraiser https://www.bonfire.com/splatspace/
 +
** Will put link on current site
 +
 
 +
 
 +
<br>
  
 
==== Annual Election ====
 
==== Annual Election ====
 
The roles of the SplatSpace board are defined in the [[Bylaws]]
 
The roles of the SplatSpace board are defined in the [[Bylaws]]
  
−
* No quorum could be reached. Election was extended to Nov 17 to get more votes.  
+
All candidates ran unopposed, and a total of 18 votes were cast (at least 14 votes were required for quorum).
 +
 
 +
Elected board members for 2021-2022:
 +
President: Blake McNeill
 +
Vice President: Justin Kirk
 +
Treasurer: Ryan Patridge
 +
Secretary: Lewis Scaife
 +
At Large: Scott Hall, Andrew Morton, Eli Hornstein
 +
 
 +
<br>
  
 
==== Officer Reports ====
 
==== Officer Reports ====
  
 
=====[[President]]=====
 
=====[[President]]=====
−
Ryan predicts a smooth transition of power.
 
  
−
<br>
+
* Bonfire t-shirt and merch possibilities?
−
=====[[Vice-President]]=====
+
−
Andrew reflected on a productive and helpful year of serving as vice president.
+
  
 
<br>
 
<br>
−
=====[[Treasurer]]=====
 
−
NOTE: Treasurer's Report for Nov was overwritten this weekend with numbers from the Oct report. '''Updated with the correct numbers on 1/5/21.'''
 
  
−
Here's a link to the version before this weekend's edits: [https://wiki.splatspace.org/index.php?title=2020-11-10&oldid=41534#Treasurer https://wiki.splatspace.org/index.php?title=2020-11-10&oldid=41534#Treasurer]
+
=====[[Vice-President]]=====
  
−
In general, out situation is the same as it has been for the past few months.
+
* item
 +
 
 +
<br>
 +
 
 +
=====[[Treasurer]]=====
  
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
!
 
!
−
* Account balances as of 11/01:
+
Account balances as of 11/30/2021:
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
−
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
+
! + BB&T !! + Cash !! Total !! - Outstanding !! - Escrow !! - 3 mo reserve !! Non-committed
 
|-   
 
|-   
−
| <span style="color:#C0C0C0"> &nbsp; $2067.28 &nbsp;</span>     || <span style="color:#C0C0C0">&nbsp; $94 &nbsp; </span>   || <span style="color:#C0C0C0">'''&nbsp; $2161.28 &nbsp;'''</span> || <span style="color:#C0C0C0">&nbsp; $0 &nbsp; </span>   || <span style="color:#C0C0C0">&nbsp; $112 &nbsp; </span>   || <span style="color:#C0C0C0">&nbsp; $7500 &nbsp; </span>|| <span style="color:#C0C0C0">'''&nbsp; $-5450.72 &nbsp;'''</span>  
+
| <span style="color:#C0C0C0">&nbsp; $9199.45 &nbsp;</span> || <span style="color:#C0C0C0">&nbsp; $174 &nbsp;</span> || <span style="color:#C0C0C0">&nbsp; $9373.45 &nbsp;</span> || <span style="color:#C0C0C0">&nbsp; $0 &nbsp;</span> || <span style="color:#C0C0C0">&nbsp; $112 &nbsp;</span> || <span style="color:#C0C0C0">&nbsp; $7500 &nbsp;</span> || <span style="color:#C0C0C0">&nbsp; $1761.45 &nbsp;</span>  
 
|-  
 
|-  
−
|  &nbsp; $2067.28 &nbsp;     || &nbsp; $94 &nbsp;     || '''&nbsp; $2161.28 &nbsp;''' || &nbsp; $0 &nbsp;     || &nbsp; $112 &nbsp;     || &nbsp; $0 &nbsp; || <span style="color:#0000FF">'''&nbsp; $2049.28 &nbsp;'''</span>
+
|  &nbsp; $9199.45 &nbsp; || &nbsp; $174 &nbsp; || &nbsp; $9373.45 &nbsp; || &nbsp; $0 &nbsp; || &nbsp; $112 &nbsp; || &nbsp; $0 &nbsp; || <span style="color:#0000FF">&nbsp; $9261.45 &nbsp;</span>
 
|}
 
|}
 
|}
 
|}
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|-
 
|-
 
!
 
!
−
* This month's income:
+
This month's income (cash in):
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
−
! Member Dues !! Donations !! Other !! '''Total'''
+
! Member Dues !! Donations !! Other !! Total
 
|-
 
|-
−
|  &nbsp; $1766.80 &nbsp;    || &nbsp; $300 &nbsp;    || &nbsp; $0 &nbsp;  || &nbsp; '''$2066.80''' &nbsp;
+
|  &nbsp; $3531.46 &nbsp;    || &nbsp; $150 &nbsp;    || &nbsp; $0 &nbsp;  || &nbsp; $3681.46 &nbsp;
 
|}
 
|}
 
|-
 
|-
 
!
 
!
−
 
+
This month's expenses (cash out):  
−
* This month's expenses:  
+
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
−
! UDI Rent !! Linode.com !! Spectrum !! Insurance !! Misc !! '''Total'''
+
! UDI Rent !! Linode.com !! Spectrum !! Misc !! Total
 
|-
 
|-
−
|  &nbsp; $1900* &nbsp;  || &nbsp; $20.13 &nbsp;  || &nbsp; $89.99 &nbsp; || &nbsp; $1164 &nbsp; ||&nbsp; $3.63 &nbsp; || &nbsp; '''$3177.75''' &nbsp;
+
|  &nbsp; $2400 &nbsp;  || &nbsp; $7.13 &nbsp;  || &nbsp; $99.99 &nbsp; ||&nbsp; $98.94 &nbsp; || &nbsp; $2606.06 &nbsp;
 
|}
 
|}
−
* '''Income - Expenses = &nbsp;  <span style="color:#0000FF"> -$1110.95''' </span>'''
+
Income - Expenses = &nbsp;  <span style="color:#00BB00"> $1075.40 </span>
−
* Potentially recoverable back dues = ~$250
+
<br>
 +
Potentially recoverable back dues = ~$1472
 
|}
 
|}
  
Line 160: Line 220:
 
|-
 
|-
 
!
 
!
−
* Active Member count as of 11/01: (Active = paid dues within past 60 days)
+
Active Member count as of 12/7/2021:<br>
 +
(Active = paid dues within past 60 days)
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
! Membership Type !! # Members !! Expected Dues !! <span style="color:#99A3A4"> Target # Members</span> !! <span style="color:#99A3A4"> Target Dues </span>
 
! Membership Type !! # Members !! Expected Dues !! <span style="color:#99A3A4"> Target # Members</span> !! <span style="color:#99A3A4"> Target Dues </span>
 
|-
 
|-
−
|  Full    || 19 || $1140 || <span style="color:#99A3A4"> 27 </span>  || <span style="color:#99A3A4"> $1620 </span>
+
|  Full    || 38 || $2280 || <span style="color:#99A3A4"> 27 </span>  || <span style="color:#99A3A4"> $1620 </span>
 +
|-
 +
|  Full (Legacy)    || 7    || $350
 
|-
 
|-
−
|  Full (Legacy)    || 11   || $550
+
|  Associate    || 5   || $125
 
|-
 
|-
−
|  Associate     || 3    || $75
+
|  Associate (Legacy)    || 3    || $60
 
|-
 
|-
−
|  Associate (Legacy)    || 5   || $100
+
|  Student    || 2   || $70
 
|-
 
|-
−
|  Student     || 5    || $175
+
|  Recurring Donors     || <span style="color:#C0C0C0"> (2) </span>  || $150
 
|-
 
|-
−
|  '''Total'''     || '''44'''      || '''<span style="color:#0000FF">$2040</span>''' ||   '''<span style="color:#99A3A4"> 52 </span>''' || '''<span style="color:#99A3A4"> $2545</span>'''
+
|  Total    || 55    || <span style="color:#0000FF">$3035</span> || <span style="color:#99A3A4"> 52 </span> || <span style="color:#99A3A4"> $2545 </span>
 
|}
 
|}
 
|-
 
|-
 
!Monthly Expected Expenses     
 
!Monthly Expected Expenses     
−
'''Current = $2030'''
+
Current = $2510
−
 
+
−
[Jan 2021 = $2530]
+
 
|-
 
|-
 
!Deficit/Surplus     
 
!Deficit/Surplus     
−
'''Current = $2040 - $2030 = $10/mo'''
+
Current = $3035 - $2510 = <span style="color:#00BB00"> $525/mo </span>
−
 
+
−
[Jan 2021 = $2040 - $2530 = -$490/mo]
+
 
|}
 
|}
−
'''Departing Members''': Sam C, Jesse M
+
'''Departing Members''': none
  
−
'''New Members''': 1 new member
+
'''New Members''': Andrew H, Joseph C
  
−
'''Paused''': 1 member
+
'''Arrears''': 11 members
  
 
<br>
 
<br>
  
−
With our current Membership & Expenses, we can pay bills through June 2021
+
*Note: the projection below is based on current member dues and recurring donations.
−
* Note: projection based on member dues (does not include donations)
+
 
−
https://wiki.splatspace.org/images/b/b5/ReserveProjection10.pdf
+
https://wiki.splatspace.org/images/4/42/Reserve_Projection_2021-12-07.pdf
−
(This is the October 1 projection. The November 1 projection would be roughly the same.)
+
  
 
<br>
 
<br>
  
−
Current steps to increase revenue / decrease expenses:
+
Donations: Thank you to <b>Blake and Graham</b> for your donations.  When they eventually discontinue, our appreciation will remain--here on the wiki, forever!
−
* Donations: Thank you to Andrew S, Blake, & Graham
+
 
−
* Reduced rent ($1900 vs $2400) through end of 2020
+
<br>
−
'''Next urgently needed step:
+
 
−
* Update website to include Stripe Customer Portal'''
+
Special thanks (again!) to our anonymous benefactor for (earlier this year) donating $3000 through [https://www.fidelitycharitable.org/ Fidelity Charitable].  Your donation brought us 10 months closer to getting us to this point of having a full funded reserve!  We are planning expenditures to help improve SplatSpace for our membership.  This was tremendously important and impactful support--thank you.
 +
 
 +
<br>
 +
 
 +
Pending: SplatSpace's Charitable Solicitation License Exemption filing was due May 15, 2021, with the NC Secretary of State.  I haven't yet filed our renewal for 2021, though I plan to soon.  I've planned to soon for a while, though... :(  Our past filings can be found by searching for "Durham Makerspace" at https://www.sosnc.gov/csl/search.  We have filed late previously without incident (so far).
  
 
<br>
 
<br>
  
 
=====[[Secretary]]=====
 
=====[[Secretary]]=====
−
Lewis reflected on a "hell of a year" and looks forward to continuing as Secretary
+
 
 +
* item
  
 
<br>
 
<br>
Line 218: Line 281:
 
=====[[Public Relations]]=====
 
=====[[Public Relations]]=====
  
−
Lewis is continuing to document his heavily DIY chicken coop/homesteading operation with the intent of eventually having a shareable "story" to hopefully get some community interest.
+
* item
  
 
<br>
 
<br>
Line 224: Line 287:
 
=====[[At-Large]]=====
 
=====[[At-Large]]=====
  
−
Scott
+
* item
−
* Plans to build new shelving to add more storage and accommodate items needing to be stored from #24 location.  Note will be moving personal project items from Boneyard to new shelves in their exact relative positions.  Please contact Scott if you are concerned.
+
* item
  
 
<br>
 
<br>
  
−
==== Member Reports ====
+
===== Other =====
 +
''{none}''
  
−
==== Upcoming Events ====
+
<br>
  
−
* Andrew: Toys For Tots looking for volunteers to 3D print 15k flexi-toys before December, will provide filament. 3k have been printed so far. See more: [https://ic3dprinters.com/third-annual-3d-printed-toys-for-tots-campaign/ https://ic3dprinters.com/third-annual-3d-printed-toys-for-tots-campaign/]
+
==== Trash/Recycling Volunteer ====
  
−
''note new calendar for 2020  [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events list]
+
<br>
−
 
+
−
==== Trash/Recycling Volunteer ====
+
  
 
==== Adjournment ====
 
==== Adjournment ====
  
 
[[Category:Meetings]]
 
[[Category:Meetings]]

Latest revision as of 23:26, 8 December 2021

Contents

December 7th, 2021

Link to join online meeting: https://meet.google.com/roo-ozzn-jne

Agenda

Summary
  1. Select Meeting Moderator
  2. Member Reports
  3. Guest Introductions
  4. Upcoming Events
    1. Recurring Events
    2. Non-Recurring Events
  5. Previous Minutes
  6. Member Attendance
  7. Recruitment / Retention / Fundraising
  8. Consent Agenda
  9. Old Business
    1. Pinned items
    2. Action Items
  10. New Business
  11. Annual Election
  1. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  2. Other
  3. Trash/Recycling Volunteer
  4. Adjournment


Initialization

Meeting started at 7:xx PM.

Select Meeting Moderator


Member Reports

  • member report
  • member report


Guest Introductions

  • guest info
  • guest info



Upcoming Events

note new calendar for 2021 External Outreach Events list

Recurring Events

Regular events carried from month to month.

Non-Recurring Events
  • SplatSpace Board elections at the November Annual Membership Meeting, moved to December 7th, 2021
    • Please encourage any member to run for any board member position.
    • Officer role descriptions at: SplatSpace Officers Bylaws#Article_IV:_The_Officers
    • Nominations will be finalized at the November 9th meeting.
    • Voting will be done using a Google Form (link will be advertised here), voting period will be open from November 9 to December 7.
  • As usual, check https://www.meetup.com/splatspace/events/calendar for posted events.


Previous Minutes

  • Approve minutes from November 9th, 2021


 

Recruitment / Retention / Fundraising

Member Attendance
  • 55 Dues-paying (voting) members
  • 10 members in attendance
  • Quorum requires 14 members


Notes from the Special Action Committee:


Consent Agenda

New Air Filtration Purchase

Total $338.88 - Does not include taxes and shipping


 

Old Business

Pinned Items

Permanent items of the Old Business section carried from month to month.


ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Identify and maintain (online) lists of SMEs (subject matter experts) for each equipment or space. (No Update)
  • Members are beginning to plan meetups and congregate--Ryan is planning to create and install room capacity placards in the work rooms for informational and safety purposes (supporting continuing COVID and social distancing safety, but also general shop safety). SplatSpace lease provides the total space capacity.



New Business



Annual Election

The roles of the SplatSpace board are defined in the Bylaws

All candidates ran unopposed, and a total of 18 votes were cast (at least 14 votes were required for quorum).

Elected board members for 2021-2022: President: Blake McNeill Vice President: Justin Kirk Treasurer: Ryan Patridge Secretary: Lewis Scaife At Large: Scott Hall, Andrew Morton, Eli Hornstein


Officer Reports

President
  • Bonfire t-shirt and merch possibilities?


Vice-President
  • item


Treasurer

Account balances as of 11/30/2021:

+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $9199.45     $174     $9373.45     $0     $112     $7500     $1761.45  
  $9199.45     $174     $9373.45     $0     $112     $0     $9261.45  


This month's income (cash in):

Member Dues Donations Other Total
  $3531.46     $150     $0     $3681.46  

This month's expenses (cash out):

UDI Rent Linode.com Spectrum Misc Total
  $2400     $7.13     $99.99     $98.94     $2606.06  

Income - Expenses =   $1075.40
Potentially recoverable back dues = ~$1472


Active Member count as of 12/7/2021:
(Active = paid dues within past 60 days)

Membership Type # Members Expected Dues Target # Members Target Dues
Full 38 $2280 27 $1620
Full (Legacy) 7 $350
Associate 5 $125
Associate (Legacy) 3 $60
Student 2 $70
Recurring Donors (2) $150
Total 55 $3035 52 $2545
Monthly Expected Expenses

Current = $2510

Deficit/Surplus

Current = $3035 - $2510 = $525/mo

Departing Members: none

New Members: Andrew H, Joseph C

Arrears: 11 members


  • Note: the projection below is based on current member dues and recurring donations.

https://wiki.splatspace.org/images/4/42/Reserve_Projection_2021-12-07.pdf


Donations: Thank you to Blake and Graham for your donations. When they eventually discontinue, our appreciation will remain--here on the wiki, forever!


Special thanks (again!) to our anonymous benefactor for (earlier this year) donating $3000 through Fidelity Charitable. Your donation brought us 10 months closer to getting us to this point of having a full funded reserve! We are planning expenditures to help improve SplatSpace for our membership. This was tremendously important and impactful support--thank you.


Pending: SplatSpace's Charitable Solicitation License Exemption filing was due May 15, 2021, with the NC Secretary of State. I haven't yet filed our renewal for 2021, though I plan to soon. I've planned to soon for a while, though... :( Our past filings can be found by searching for "Durham Makerspace" at https://www.sosnc.gov/csl/search. We have filed late previously without incident (so far).


Secretary
  • item


Public Relations
  • item


At-Large
  • item
  • item


Other

{none}


Trash/Recycling Volunteer


Adjournment

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