Difference between revisions of "2022-01-04"

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=====Summary=====
 
=====Summary=====
 
# Select Meeting Moderator
 
# Select Meeting Moderator
−
# Member Reports
 
 
# Guest Introductions
 
# Guest Introductions
 +
# Member Reports
 
# Upcoming Events
 
# Upcoming Events
 
## Recurring Events
 
## Recurring Events
Line 35: Line 35:
 
==== Initialization ====
 
==== Initialization ====
 
Meeting started at 7:10 PM.
 
Meeting started at 7:10 PM.
 +
 +
<br />
  
 
==== Select Meeting Moderator ====
 
==== Select Meeting Moderator ====
Line 44: Line 46:
 
<br>
 
<br>
  
−
==== Member Reports ====
+
==== Guest Introductions ====
  
−
* member report
+
* Nick R.
−
* member report
+
** Mechanical engineer
 +
** Has a cat named Ash.
 +
* Ashley Z.
 +
** Interested in robotics
 +
** FIRST team looking for a space
 +
*Joshua M
 +
** Background in mechatronics engineering and applied mathematics
 +
** Robotics
 +
** Electrical test engineer
 +
* Jacob VM
 +
** Also with the FIRST HS team
 +
* Eric L.
 +
** Also with (a different) FIRST HS team
  
 
<br>
 
<br>
  
−
==== Guest Introductions ====
+
==== Member Reports ====
  
−
* guest info
+
* Scott H
−
* guest info
+
** Visited makerspaces in Pennsylvania: Pittsburg, Sommerset, Meyersdale, Altoona & Johnstown.  Will report more on them at a later date
 +
* Justin K
 +
** Raspberry Pi controlled teleoperated RC car (Arduino Nano controlled motors, Flask app on Pi)
 +
* Brittney M
 +
** Science holiday card-making cancelled due to weather.  Learned to crochet!
 +
* Blake
 +
** Woodworking projects: picture frame for doggo art, dice boxes!
  
 
<br>
 
<br>
−
 
  
 
==== Upcoming Events ====
 
==== Upcoming Events ====
−
''note new calendar for 2021 [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events list]
+
''note new calendar for 2022 [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events list]
  
 
===== Recurring Events =====
 
===== Recurring Events =====
Line 71: Line 90:
  
 
===== Non-Recurring Events =====
 
===== Non-Recurring Events =====
−
* SplatSpace Board elections at the November Annual Membership Meeting, moved to December 7th, 2021
 
−
** Please encourage any member to run for any board member position.
 
−
** Officer role descriptions at: [https://wiki.splatspace.org/index.php/Bylaws#Article_IV:_The_Officers SplatSpace Officers] [[Bylaws#Article_IV:_The_Officers]]
 
−
** Nominations will be finalized at the November 9th meeting.
 
−
** Voting will be done using a Google Form (link will be advertised here), voting period will be open from November 9 to December 7.
 
 
* As usual, check [https://www.meetup.com/splatspace/events/calendar https://www.meetup.com/splatspace/events/calendar] for posted events.
 
* As usual, check [https://www.meetup.com/splatspace/events/calendar https://www.meetup.com/splatspace/events/calendar] for posted events.
  
Line 84: Line 98:
 
* Approve minutes from December 7th, 2021
 
* Approve minutes from December 7th, 2021
  
−
<br> &nbsp;
+
<br>
  
 
==== Recruitment / Retention / Fundraising ====
 
==== Recruitment / Retention / Fundraising ====
  
 
===== Member Attendance =====
 
===== Member Attendance =====
−
* 55? Dues-paying (voting) members
+
* 55 Dues-paying (voting) members
−
* 10 members in attendance
+
* 6 members in attendance
−
* Quorum requires 14? members
+
* Quorum requires 14 members
 
<br>
 
<br>
 
Notes from the Special Action Committee:
 
Notes from the Special Action Committee:
Line 98: Line 112:
  
 
==== Consent Agenda ====
 
==== Consent Agenda ====
 +
 +
<br />
  
 
==== Old Business ====
 
==== Old Business ====
Line 120: Line 136:
  
 
* Members are beginning to plan meetups and congregate--Ryan is planning to create and install room capacity placards in the work rooms for informational and safety purposes (supporting continuing COVID and social distancing safety, but also general shop safety). SplatSpace lease provides the total space capacity.
 
* Members are beginning to plan meetups and congregate--Ryan is planning to create and install room capacity placards in the work rooms for informational and safety purposes (supporting continuing COVID and social distancing safety, but also general shop safety). SplatSpace lease provides the total space capacity.
−
 
  
 
<br>
 
<br>
Line 128: Line 143:
 
* Review and see if anything needs edited from the 2020 Safety Code document https://docs.google.com/document/d/1f7ea6mLwwgSszdfBnTaeJ-CY0YVxUPvaNR-oQjVczDs/edit?pli=1
 
* Review and see if anything needs edited from the 2020 Safety Code document https://docs.google.com/document/d/1f7ea6mLwwgSszdfBnTaeJ-CY0YVxUPvaNR-oQjVczDs/edit?pli=1
 
** Create a wiki page for this once it is ready
 
** Create a wiki page for this once it is ready
−
* New Bonfire fundraiser https://www.bonfire.com/splatspace/
+
* Thermostat
−
** Will put link on current site
+
** Russell (building supervisor) said that UDI will send us a quote for a wireless remote thermostat. (Work should be covered under lease, according to Scott.)
 +
** If cost is reasonably small, we will likely pay for it even though it might be possibly construed as covered by the property owner in our lease agreement.
 +
* Gift memberships
 +
** Don't have an official process.  Would need to figure out payment (how much?), also how to get the gifted member onboarded with the member contract and sponsorship/vetting?
 +
** Somewhat complicated to implement, future discussion required if desired.
 +
* Dorbo
 +
** https://github.com/splatspace/dorbo
 +
** Shares circuit with the woodshop, gets tripped sometimes from the woodshop.
 +
** Discussed options for battery backup.  Wifi would also be useful to have on a battery backup.
 +
* Purchasing new equipment?
 +
** Purchased dust collector for the woodshop.
 +
** List of prospective purchases: https://splatspace.slack.com/archives/C024R8A776Z/p1635106954002400
 +
** Process: Publish to membership (how?), discuss (allow at least a month of discussion), then add to consent agenda for approval/rejection.
 +
** Consent agenda process is defined here: https://wiki.splatspace.org/index.php/MIBS_Simplified_Rules_of_Coordinated_Consensus_through_Chaos#The_Meeting_Agenda
 +
* Incentivization approach to motivate selling the donations earmarked for sale
 +
** Member can sell items earmarked for sale and take 50% of the total sale price for themselves.
 +
** Items being sold will also be posted in Slack, available for purchase by members at a discounted price.
  
−
 
+
<br />
−
<br>
+
  
 
==== Officer Reports ====
 
==== Officer Reports ====
  
 
=====[[President]]=====
 
=====[[President]]=====
−
 
−
* Bonfire t-shirt and merch possibilities?
 
  
 
<br>
 
<br>
Line 144: Line 172:
 
=====[[Vice-President]]=====
 
=====[[Vice-President]]=====
  
−
* item
+
* Looking at website.
  
 
<br>
 
<br>
  
 
=====[[Treasurer]]=====
 
=====[[Treasurer]]=====
 +
 +
Report for this month is pending.
 +
* Ryan needs to be added to bank account "Business Resolution" form and the signature card.
 +
<br>
 +
<br>
 +
Updated on 2/28/2022: Treasurer Report (below)
  
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
!
 
!
−
Account balances as of 11/30/2021:
+
Account balances as of 12/31/2021:
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
! + BB&T !! + Cash !! Total !! - Outstanding !! - Escrow !! - 3 mo reserve !! Non-committed
 
! + BB&T !! + Cash !! Total !! - Outstanding !! - Escrow !! - 3 mo reserve !! Non-committed
 
|-   
 
|-   
−
| <span style="color:#C0C0C0">&nbsp; $9199.45 &nbsp;</span> || <span style="color:#C0C0C0">&nbsp; $174 &nbsp;</span>  || <span style="color:#C0C0C0">&nbsp; $9373.45 &nbsp;</span> || <span style="color:#C0C0C0">&nbsp; $0 &nbsp;</span> || <span style="color:#C0C0C0">&nbsp; $112 &nbsp;</span> || <span style="color:#C0C0C0">&nbsp; $7500 &nbsp;</span> || <span style="color:#C0C0C0">&nbsp; $1761.45 &nbsp;</span>  
+
| <span style="color:#C0C0C0">&nbsp; $11693.68 &nbsp;</span> || <span style="color:#C0C0C0">&nbsp; $174 &nbsp;</span>  || <span style="color:#C0C0C0">&nbsp; $11867.68 &nbsp;</span> || <span style="color:#C0C0C0">&nbsp; $0 &nbsp;</span> || <span style="color:#C0C0C0">&nbsp; $224 &nbsp;</span> || <span style="color:#C0C0C0">&nbsp; $7500 &nbsp;</span> || <span style="color:#C0C0C0">&nbsp; $4143.68 &nbsp;</span>  
 
|-  
 
|-  
−
|  &nbsp; $9199.45 &nbsp; || &nbsp; $174 &nbsp; || &nbsp; $9373.45 &nbsp; || &nbsp; $0 &nbsp; || &nbsp; $112 &nbsp; || &nbsp; $0 &nbsp; || <span style="color:#0000FF">&nbsp; $9261.45 &nbsp;</span>
+
|  &nbsp; $11693.68 &nbsp; || &nbsp; $174 &nbsp; || &nbsp; $11867.68 &nbsp; || &nbsp; $0 &nbsp; || &nbsp; $224 &nbsp; || &nbsp; $0 &nbsp; || <span style="color:#0000FF">&nbsp; $11643.68 &nbsp;</span>
 
|}
 
|}
 
|}
 
|}
Line 172: Line 206:
 
! Member Dues !! Donations !! Other !! Total
 
! Member Dues !! Donations !! Other !! Total
 
|-
 
|-
−
|  &nbsp; $3531.46 &nbsp;    || &nbsp; $150 &nbsp;    || &nbsp; $0 &nbsp;  || &nbsp; $3681.46 &nbsp;
+
|  &nbsp; $2201.35 &nbsp;    || &nbsp; $400 &nbsp;    || &nbsp; $0 &nbsp;  || &nbsp; $2601.35 &nbsp;
 
|}
 
|}
 
|-
 
|-
Line 181: Line 215:
 
! UDI Rent !! Linode.com !! Spectrum !! Misc !! Total
 
! UDI Rent !! Linode.com !! Spectrum !! Misc !! Total
 
|-
 
|-
−
|  &nbsp; $2400 &nbsp;  || &nbsp; $7.13 &nbsp;  || &nbsp; $99.99 &nbsp; ||&nbsp; $98.94 &nbsp; || &nbsp; $2606.06 &nbsp;
+
|  &nbsp; $0 &nbsp;  || &nbsp; $7.13 &nbsp;  || &nbsp; $99.99 &nbsp; ||&nbsp; $98.94 &nbsp; || &nbsp; $107.12 &nbsp;
 
|}
 
|}
−
Income - Expenses = &nbsp;  <span style="color:#00BB00"> $1075.40 </span>
+
Income - Expenses = &nbsp;  <span style="color:#00BB00"> $2494.23 </span>
 
<br>
 
<br>
−
Potentially recoverable back dues = ~$1472
+
Potentially recoverable back dues = ~$1365
 
|}
 
|}
  
Line 192: Line 226:
 
|-
 
|-
 
!
 
!
−
Active Member count as of 12/7/2021:<br>
+
Active Member count as of 1/4/2022:<br>
 
(Active = paid dues within past 60 days)
 
(Active = paid dues within past 60 days)
 
{| class="wikitable"
 
{| class="wikitable"
Line 198: Line 232:
 
! Membership Type !! # Members !! Expected Dues !! <span style="color:#99A3A4"> Target # Members</span> !! <span style="color:#99A3A4"> Target Dues </span>
 
! Membership Type !! # Members !! Expected Dues !! <span style="color:#99A3A4"> Target # Members</span> !! <span style="color:#99A3A4"> Target Dues </span>
 
|-
 
|-
−
|  Full    || 38 || $2280 || <span style="color:#99A3A4"> 27 </span>  || <span style="color:#99A3A4"> $1620 </span>
+
|  Full    || 39 || $2340 || <span style="color:#99A3A4"> 27 </span>  || <span style="color:#99A3A4"> $1620 </span>
 
|-
 
|-
 
|  Full (Legacy)    || 7    || $350
 
|  Full (Legacy)    || 7    || $350
Line 206: Line 240:
 
|  Associate (Legacy)    || 3    || $60
 
|  Associate (Legacy)    || 3    || $60
 
|-
 
|-
−
|  Student    || 2   || $70
+
|  Student    || 1   || $35
 
|-
 
|-
 
|  Recurring Donors    || <span style="color:#C0C0C0"> (2) </span>  || $150
 
|  Recurring Donors    || <span style="color:#C0C0C0"> (2) </span>  || $150
 
|-
 
|-
−
|  Total    || 55    || <span style="color:#0000FF">$3035</span> || <span style="color:#99A3A4"> 52 </span> || <span style="color:#99A3A4"> $2545 </span>
+
|  Total    || 55    || <span style="color:#0000FF">$3060</span> || <span style="color:#99A3A4"> 52 </span> || <span style="color:#99A3A4"> $2545 </span>
 
|}
 
|}
 
|-
 
|-
Line 217: Line 251:
 
|-
 
|-
 
!Deficit/Surplus     
 
!Deficit/Surplus     
−
Current = $3035 - $2510 = <span style="color:#00BB00"> $525/mo </span>
+
Current = $3060 - $2510 = <span style="color:#00BB00"> $550/mo </span>
 
|}
 
|}
−
'''Departing Members''': none
+
'''Departing Members''': Ben S., Zach A, Aaron T.
  
−
'''New Members''': Andrew H, Joseph C
+
'''New Members''': Michael B.
  
−
'''Arrears''': 11 members
+
'''Arrears''': 8 members
  
 
<br>
 
<br>
Line 229: Line 263:
 
*Note: the projection below is based on current member dues and recurring donations.
 
*Note: the projection below is based on current member dues and recurring donations.
  
−
https://wiki.splatspace.org/images/4/42/Reserve_Projection_2021-12-07.pdf
+
https://wiki.splatspace.org/images/2/2a/Reserve_Projection_2022-01-04.pdf
  
 
<br>
 
<br>
  
−
Donations: Thank you to <b>Blake and Graham</b> for your donations.  When they eventually discontinue, our appreciation will remain--here on the wiki, forever!
+
Donations: Thank you to <b>Blake and Graham</b> for your continued donations, and to Braxton Moye for the one-time donation of $250!  
  
 
<br>
 
<br>
  
−
Special thanks (again!) to our anonymous benefactor for (earlier this year) donating $3000 through [https://www.fidelitycharitable.org/ Fidelity Charitable].  Your donation brought us 10 months closer to getting us to this point of having a full funded reserve!  We are planning expenditures to help improve SplatSpace for our membership.  This was tremendously important and impactful support--thank you.
+
Pending: SplatSpace's Charitable Solicitation License Exemption filing is due May 15, 2022, with the NC Secretary of State.
−
 
+
−
<br>
+
−
 
+
−
Pending: SplatSpace's Charitable Solicitation License Exemption filing was due May 15, 2021, with the NC Secretary of State.  I haven't yet filed our renewal for 2021, though I plan to soon.  I've planned to soon for a while, though... :(  Our past filings can be found by searching for "Durham Makerspace" at https://www.sosnc.gov/csl/search.  We have filed late previously without incident (so far).
+
  
 
<br>
 
<br>
  
 
=====[[Secretary]]=====
 
=====[[Secretary]]=====
−
 
−
* item
 
  
 
<br>
 
<br>
  
 
=====[[Public Relations]]=====
 
=====[[Public Relations]]=====
−
 
−
* item
 
  
 
<br>
 
<br>
Line 259: Line 285:
 
=====[[At-Large]]=====
 
=====[[At-Large]]=====
  
−
* item
+
* Scott
−
* item
+
** Will be working on the SplatServer, adding capacity, reorganizing file structure, and making it auto-mounted on the various laptops and workstations in the space.  Input from members welcome - contact Scott.
 +
** Will update the upcoming events list for 2022; any knowledge of events or community participation welcome (contact Scott)
  
 
<br>
 
<br>
  
 
===== Other =====
 
===== Other =====
−
''{none}''
 
  
 
<br>
 
<br>

Latest revision as of 15:55, 28 February 2022

Contents

January 4th, 2022

Link to join online meeting: https://meet.google.com/roo-ozzn-jne

Agenda

Summary
  1. Select Meeting Moderator
  2. Guest Introductions
  3. Member Reports
  4. Upcoming Events
    1. Recurring Events
    2. Non-Recurring Events
  5. Previous Minutes
  6. Member Attendance
  7. Recruitment / Retention / Fundraising
  8. Consent Agenda
  9. Old Business
    1. Pinned items
    2. Action Items
  10. New Business
  11. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  12. Other
  13. Trash/Recycling Volunteer
  14. Adjournment


Initialization

Meeting started at 7:10 PM.


Select Meeting Moderator


Guest Introductions

  • Nick R.
    • Mechanical engineer
    • Has a cat named Ash.
  • Ashley Z.
    • Interested in robotics
    • FIRST team looking for a space
  • Joshua M
    • Background in mechatronics engineering and applied mathematics
    • Robotics
    • Electrical test engineer
  • Jacob VM
    • Also with the FIRST HS team
  • Eric L.
    • Also with (a different) FIRST HS team


Member Reports

  • Scott H
    • Visited makerspaces in Pennsylvania: Pittsburg, Sommerset, Meyersdale, Altoona & Johnstown. Will report more on them at a later date
  • Justin K
    • Raspberry Pi controlled teleoperated RC car (Arduino Nano controlled motors, Flask app on Pi)
  • Brittney M
    • Science holiday card-making cancelled due to weather. Learned to crochet!
  • Blake
    • Woodworking projects: picture frame for doggo art, dice boxes!


Upcoming Events

note new calendar for 2022 External Outreach Events list

Recurring Events

Regular events carried from month to month.

Non-Recurring Events


Previous Minutes

  • Approve minutes from December 7th, 2021


Recruitment / Retention / Fundraising

Member Attendance
  • 55 Dues-paying (voting) members
  • 6 members in attendance
  • Quorum requires 14 members


Notes from the Special Action Committee:


Consent Agenda


Old Business

Pinned Items

Permanent items of the Old Business section carried from month to month.


ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Identify and maintain (online) lists of SMEs (subject matter experts) for each equipment or space. (No Update)
  • Members are beginning to plan meetups and congregate--Ryan is planning to create and install room capacity placards in the work rooms for informational and safety purposes (supporting continuing COVID and social distancing safety, but also general shop safety). SplatSpace lease provides the total space capacity.


New Business

  • Review and see if anything needs edited from the 2020 Safety Code document https://docs.google.com/document/d/1f7ea6mLwwgSszdfBnTaeJ-CY0YVxUPvaNR-oQjVczDs/edit?pli=1
    • Create a wiki page for this once it is ready
  • Thermostat
    • Russell (building supervisor) said that UDI will send us a quote for a wireless remote thermostat. (Work should be covered under lease, according to Scott.)
    • If cost is reasonably small, we will likely pay for it even though it might be possibly construed as covered by the property owner in our lease agreement.
  • Gift memberships
    • Don't have an official process. Would need to figure out payment (how much?), also how to get the gifted member onboarded with the member contract and sponsorship/vetting?
    • Somewhat complicated to implement, future discussion required if desired.
  • Dorbo
    • https://github.com/splatspace/dorbo
    • Shares circuit with the woodshop, gets tripped sometimes from the woodshop.
    • Discussed options for battery backup. Wifi would also be useful to have on a battery backup.
  • Purchasing new equipment?
  • Incentivization approach to motivate selling the donations earmarked for sale
    • Member can sell items earmarked for sale and take 50% of the total sale price for themselves.
    • Items being sold will also be posted in Slack, available for purchase by members at a discounted price.


Officer Reports

President


Vice-President
  • Looking at website.


Treasurer

Report for this month is pending.

  • Ryan needs to be added to bank account "Business Resolution" form and the signature card.



Updated on 2/28/2022: Treasurer Report (below)

Account balances as of 12/31/2021:

+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $11693.68     $174     $11867.68     $0     $224     $7500     $4143.68  
  $11693.68     $174     $11867.68     $0     $224     $0     $11643.68  


This month's income (cash in):

Member Dues Donations Other Total
  $2201.35     $400     $0     $2601.35  

This month's expenses (cash out):

UDI Rent Linode.com Spectrum Misc Total
  $0     $7.13     $99.99     $98.94     $107.12  

Income - Expenses =   $2494.23
Potentially recoverable back dues = ~$1365


Active Member count as of 1/4/2022:
(Active = paid dues within past 60 days)

Membership Type # Members Expected Dues Target # Members Target Dues
Full 39 $2340 27 $1620
Full (Legacy) 7 $350
Associate 5 $125
Associate (Legacy) 3 $60
Student 1 $35
Recurring Donors (2) $150
Total 55 $3060 52 $2545
Monthly Expected Expenses

Current = $2510

Deficit/Surplus

Current = $3060 - $2510 = $550/mo

Departing Members: Ben S., Zach A, Aaron T.

New Members: Michael B.

Arrears: 8 members


  • Note: the projection below is based on current member dues and recurring donations.

https://wiki.splatspace.org/images/2/2a/Reserve_Projection_2022-01-04.pdf


Donations: Thank you to Blake and Graham for your continued donations, and to Braxton Moye for the one-time donation of $250!


Pending: SplatSpace's Charitable Solicitation License Exemption filing is due May 15, 2022, with the NC Secretary of State.


Secretary


Public Relations


At-Large
  • Scott
    • Will be working on the SplatServer, adding capacity, reorganizing file structure, and making it auto-mounted on the various laptops and workstations in the space. Input from members welcome - contact Scott.
    • Will update the upcoming events list for 2022; any knowledge of events or community participation welcome (contact Scott)


Other


Trash/Recycling Volunteer


Adjournment

Retrieved from "https://wiki.splatspace.org/index.php?title=2022-01-04&oldid=42273"