Difference between revisions of "2022-02-28 Board Meeting Minutes"

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=== Board Members in Attendance ===
 
=== Board Members in Attendance ===
President (Blake McNeill) -  
+
President (Blake McNeill) - Present
  
Vice President (Justin Kirk) -  
+
Vice President (Justin Kirk) - Present
  
Treasurer (Ryan Patridge) -  
+
Treasurer (Ryan Patridge) - Absent
  
Secretary (Lewis Scaife) -  
+
Secretary (Lewis Scaife) - Present
  
At-Large (Scott Hall) -  
+
At-Large (Scott Hall) - Present
  
At-Large (Andrew Morton) -  
+
At-Large (Andrew Morton) - Absent
  
At-Large (Eli Hornstein) -  
+
At-Large (Eli Hornstein) - Present
  
 
=== Agenda ===
 
=== Agenda ===
* PayPal account creation
+
* Nonprofit business PayPal account creation - annoying details/requirements. Blake notes that paypal changes terms and conditions weekly. He reluctantly needs to create an account. Paypal asks for bank records.
* Banking officers
+
* Banking officers - Bank requires physical board member presence.
** How to handle cash donations (red box)
+
** How to handle cash donations (red box). Blake suggests cash to be spent on buying stuff, rather than administrative use
 
* Next purchase(s) (discussion)
 
* Next purchase(s) (discussion)
 
** Tool purchase wiki page (heavily outdated) https://wiki.splatspace.org/index.php/Tool_Purchase_List
 
** Tool purchase wiki page (heavily outdated) https://wiki.splatspace.org/index.php/Tool_Purchase_List
** Shelf to hold magazine donations, $60 (already ordered at Amazon: https://smile.amazon.com/gp/product/B09N6THWJG, should arrive Mar. 7-10),<br>and magazine file boxes for shelf, $60 for 36 (being donated by Scott: https://smile.amazon.com/gp/product/B06ZZD11YH)
+
** Shelf to hold magazine donations, $60 (already ordered at Amazon: https://smile.amazon.com/gp/product/B09N6THWJG, should arrive Mar. 7-10),<br>and magazine file boxes for shelf, $60 for 36 (already received: https://smile.amazon.com/gp/product/B06ZZD11YH)
 
* Simple 990 emails (spam or do we actually need to pay attention)
 
* Simple 990 emails (spam or do we actually need to pay attention)
 +
* Eli recommends discussing a minors policy at a future meeting. Blake notes that it's going to be a tool-by-tool classification/rating. He saw a color coding system used in another institution.
 
* SplatSpace's policies changes due to lifting of Durham mask mandates (discussion)
 
* SplatSpace's policies changes due to lifting of Durham mask mandates (discussion)
** changes to number of occupants per room, and in the space total (discussion)
+
** emphasize using code of conduct to create a respectful environment on mask usage.
** policy adjustments based on vaccination status (discussion)
+
** room occupancy is a difficult issue, without reasonable means of enforcement
 +
** if Durham makes it optional, we will follow suit, encouraging people to be safe and responsible
 +
* New member on-boarding, initial dues payment, and handing out keyfobs (discussion)
 +
* Discussion around handling emails, specifically for public outreach situations.
  
 
=== Create monthly meeting agenda and review ===
 
=== Create monthly meeting agenda and review ===

Latest revision as of 01:03, 29 March 2022

Board Members in Attendance

President (Blake McNeill) - Present

Vice President (Justin Kirk) - Present

Treasurer (Ryan Patridge) - Absent

Secretary (Lewis Scaife) - Present

At-Large (Scott Hall) - Present

At-Large (Andrew Morton) - Absent

At-Large (Eli Hornstein) - Present

Agenda

  • Nonprofit business PayPal account creation - annoying details/requirements. Blake notes that paypal changes terms and conditions weekly. He reluctantly needs to create an account. Paypal asks for bank records.
  • Banking officers - Bank requires physical board member presence.
    • How to handle cash donations (red box). Blake suggests cash to be spent on buying stuff, rather than administrative use
  • Next purchase(s) (discussion)
  • Simple 990 emails (spam or do we actually need to pay attention)
  • Eli recommends discussing a minors policy at a future meeting. Blake notes that it's going to be a tool-by-tool classification/rating. He saw a color coding system used in another institution.
  • SplatSpace's policies changes due to lifting of Durham mask mandates (discussion)
    • emphasize using code of conduct to create a respectful environment on mask usage.
    • room occupancy is a difficult issue, without reasonable means of enforcement
    • if Durham makes it optional, we will follow suit, encouraging people to be safe and responsible
  • New member on-boarding, initial dues payment, and handing out keyfobs (discussion)
  • Discussion around handling emails, specifically for public outreach situations.

Create monthly meeting agenda and review