Splat Space, by its nature and the good will of its members, can accumulate a lot of inventory. There is currently no real QA of this inventory or indeed any actual inventorying of this material. The process below seeks to rectify this.
The process is essentially an inventory and QA process, aiming to make sure all items brought into the space contribute to the space and its members, have utility, and do not unnecessarily tax the resource of the space (e.g. requires too many man hours to make useful or makes undue use of the physical limits available to the space).
The process makes use of well established methods for things like code reviews in the open source world to insure that maximum value is obtained in materials brought to the space, and that a fair amount of knowledge about what exists is available to the membership.
The process requires three 'bins', though it need not literally use bins.
All new items for the space go into the Incoming bin. It could be a bit of wire someone thinks could be used, all the way to an unopened brand new macbook from the Apple store with a receipt. It doesn't matter, it goes in the incoming bin. Its addition to this bin is logged (either via hardcopy maintained on site or perhaps through a webapp). They then await Review.
Items that are reviewed and found to be good for the space go into this bin. They are logged as good and await their New Home.
Items that are reviewed and found to be bad go into this bin. They are logged as bad and one week is available for the donor to take them out of the bin before they are disposed of.
- A donor brings in a new item for the space.
- S/he puts into the Incoming bin, logs it, and awaits review.
- Somone other than the donor reviews the item and puts into Good or Bad, and logs the decision for the item. Good items are logged as new in the inventory. The reviewer should notify the donor of the decision.
- Items that are in Good need to find a New Home somewhere in the space.
- Realistically, things may sit here for awhile, but any member can check the Good bin, find an item a home, and log the home in the Inventory.
- Items that are Badd have one week from when the donor is notified before being thrown out.
- Realistically, things might sit here longer than a week, but any member can check the log and the Bad bin, and throw out things over a week old.