Difference between revisions of "Membership Meeting Template"

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== Month Day(th), 2017 ==
+
=== Month Day(th), 2020 ===
  
 
=== Agenda ===
 
=== Agenda ===
  
# Approve draft minutes of the last meeting
+
=====Summary=====
 +
# Minutes
 +
# Member Attendance
 
# Consent Agenda
 
# Consent Agenda
 +
# Old Business
 +
# Action Items
 +
# New Business
 
# Officer Reports
 
# Officer Reports
 
## [[President]]
 
## [[President]]
Line 12: Line 17:
 
## [[Public Relations]]
 
## [[Public Relations]]
 
## [[At-Large]]
 
## [[At-Large]]
# New Business
+
# Guest Introductions
# Old Business
+
 
# Member Reports
 
# Member Reports
 +
# Upcoming Events
 +
# Trash/Recycling Volunteer
 
# Adjournment
 
# Adjournment
  
=== Minutes ===
+
<br> &nbsp; <br> &nbsp;
  
==== Initialization ====
+
==== Minutes ====
  
===== Member Attendance =====
+
* Approve minutes from Mon Day(th), Year
 +
<br>
 +
 
 +
==== Member Attendance ====
 +
XX Dues-paying (voting) members <br>
 +
Quorum = YY members
  
 
==== Consent Agenda ====
 
==== Consent Agenda ====
 +
 +
==== Old Business ====
 +
 +
==== Action Items ====
 +
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
 +
 +
<br>
 +
 +
==== New Business ====
  
 
==== Officer Reports ====
 
==== Officer Reports ====
  
 
=====[[President]]=====
 
=====[[President]]=====
 +
 +
<br>
  
 
=====[[Vice-President]]=====
 
=====[[Vice-President]]=====
 +
 +
<br>
  
 
=====[[Treasurer]]=====
 
=====[[Treasurer]]=====
* Account balances:
+
{notes}
** BB&T balance as of MM/DD: $X.XX available
+
 
** Stripe balance as of MM/DD: $X.XX
+
{| class="wikitable"
** Cash as of MM/DD: $X.XX
+
|-
*** Total balance as of MM/DD: '''$X.XX'''
+
!
<br>
+
* Account balances as of MM/DD:
* '''Balance - 3 month reserve ($5853) = $X'''
+
{| class="wikitable"
 +
|-
 +
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 +
|-
 +
|  &nbsp; $x.xx &nbsp;    || &nbsp; $x.xx &nbsp;    || '''&nbsp; $x.xx &nbsp;''' ||  &nbsp; $xx &nbsp;    || &nbsp; $xx &nbsp;    || &nbsp; $xx &nbsp; || '''&nbsp; $x.xx &nbsp;'''
 +
|}
 +
|}
 
<br>
 
<br>
 +
{| class="wikitable"
 +
|-
 +
!
 
* This month's income:
 
* This month's income:
** Stripe: $X.XX
+
{| class="wikitable"
** BB&T Deposits: $X.XX
+
|-
** Cash: $X.XX
+
! Member Dues !! Donations !! Other !! '''Total'''
** '''Total: $X.XX'''
+
|-
<br>
+
&nbsp; $x.xx &nbsp;    || &nbsp; $x.xx &nbsp;    || &nbsp; $xx &nbsp;  || &nbsp; '''$x.xx''' &nbsp;
 +
|}
 +
|-
 +
!
 
* This month's expenses:  
 
* This month's expenses:  
** UDI Rent: $1640.00
+
{| class="wikitable"
** Linode.com: $20.00
+
|-
** Spectrum: $59.99
+
! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total'''
** Misc: $X
+
|-
** '''Total: $X.XX'''
+
|  &nbsp; $xx &nbsp;  || &nbsp; $x.xx &nbsp;  || &nbsp; $x.xx &nbsp; || &nbsp; $x.xx &nbsp; || &nbsp; '''$x.xx''' &nbsp;
<br>
+
|}
* '''Income - Expenses = $X.XX'''
+
* '''Income - Expenses = &nbsp;  $x.xx'''
 +
* Back dues owed = ~$xx
 +
|}
 +
 
 
<br>
 
<br>
 +
{| class="wikitable"
 +
|-
 +
!
 
* Active Member count as of MM/DD: (Active = paid dues within past 60 days)
 
* Active Member count as of MM/DD: (Active = paid dues within past 60 days)
** Student:
+
{| class="wikitable"
** Associate:
+
|-
** Full:
+
! Membership Type !! # Members !! Expected Dues
** Total:
+
|-
*** Expected Income $2445
+
Full     || X  (+n/-m)    || $xx
*** Budgeted Income $X
+
|-
*** '''Difference $X'''
+
|  Associate    || X  (+n/-m)    || $xx
 +
|-
 +
|  Student    || X  (+n/-m)    || $xx
 +
|-
 +
|  '''Total'''    || '''X'''      || '''$xx''' 
 +
|}
 +
|-
 +
!Monthly Expected Expenses = '''$xx'''
 +
|-
 +
!'''Deficit = - $xx/mo'''
 +
|}
 +
Departing Members: Name M,
 +
 
 +
'''New Members''': Name M,
 +
 
 +
 
 +
* Comments: membership appears to drop during summer months, rise in the fall/winter
 +
** Jun 2018 - 42 members
 +
** Feb 2019 - 57 members
 
<br>
 
<br>
  
 
=====[[Secretary]]=====
 
=====[[Secretary]]=====
 +
 +
<br>
  
 
=====[[Public Relations]]=====
 
=====[[Public Relations]]=====
 +
 +
<br>
  
 
=====[[At-Large]]=====
 
=====[[At-Large]]=====
 +
* Member Relations
  
==== New Business ====
+
<br>
  
==== Old Business ====
+
* Other
 +
 
 +
<br>
 +
 
 +
==== Guest Introductions ====
  
 
==== Member Reports ====
 
==== Member Reports ====
  
==== Coming Events ====
+
==== Upcoming Events ====
 +
''[https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events list]''
 +
 
 +
<br>
  
 
==== Trash/Recycling Volunteer ====
 
==== Trash/Recycling Volunteer ====

Revision as of 23:37, 2 January 2020

Contents

Month Day(th), 2020

Agenda

Summary
  1. Minutes
  2. Member Attendance
  3. Consent Agenda
  4. Old Business
  5. Action Items
  6. New Business
  7. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  8. Guest Introductions
  9. Member Reports
  10. Upcoming Events
  11. Trash/Recycling Volunteer
  12. Adjournment


 
 

Minutes

  • Approve minutes from Mon Day(th), Year


Member Attendance

XX Dues-paying (voting) members
Quorum = YY members

Consent Agenda

Old Business

Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)


New Business

Officer Reports

President


Vice-President


Treasurer

{notes}

  • Account balances as of MM/DD:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $x.xx     $x.xx     $x.xx     $xx     $xx     $xx     $x.xx  


  • This month's income:
Member Dues Donations Other Total
  $x.xx     $x.xx     $xx     $x.xx  
  • This month's expenses:
UDI Rent Linode.com Spectrum Misc Total
  $xx     $x.xx     $x.xx     $x.xx     $x.xx  
  • Income - Expenses =   $x.xx
  • Back dues owed = ~$xx


  • Active Member count as of MM/DD: (Active = paid dues within past 60 days)
Membership Type # Members Expected Dues
Full X (+n/-m) $xx
Associate X (+n/-m) $xx
Student X (+n/-m) $xx
Total X $xx
Monthly Expected Expenses = $xx
Deficit = - $xx/mo

Departing Members: Name M,

New Members: Name M,


  • Comments: membership appears to drop during summer months, rise in the fall/winter
    • Jun 2018 - 42 members
    • Feb 2019 - 57 members


Secretary


Public Relations


At-Large
  • Member Relations


  • Other


Guest Introductions

Member Reports

Upcoming Events

External Outreach Events list


Trash/Recycling Volunteer

Adjournment