Difference between revisions of "Membership Meeting Template"

From Splatspace
Jump to: navigation, search
(Upcoming Events)
(25 intermediate revisions by 3 users not shown)
Line 1: Line 1:
=== Month Day(th), 2020 ===
+
=== Month Day(th), 2021 ===
  
 
=== Agenda ===
 
=== Agenda ===
  
 
=====Summary=====
 
=====Summary=====
 +
# Member Reports
 +
# Guest Introductions
 
# Minutes
 
# Minutes
 
# Member Attendance
 
# Member Attendance
 +
# Recruitment / Retention / Fundraising
 
# Consent Agenda
 
# Consent Agenda
 
# Old Business
 
# Old Business
# Action Items
+
## Pinned items
 +
## Action Items
 
# New Business
 
# New Business
 
# Officer Reports
 
# Officer Reports
Line 17: Line 21:
 
## [[Public Relations]]
 
## [[Public Relations]]
 
## [[At-Large]]
 
## [[At-Large]]
# Guest Introductions
 
# Member Reports
 
 
# Upcoming Events
 
# Upcoming Events
 
# Trash/Recycling Volunteer
 
# Trash/Recycling Volunteer
 
# Adjournment
 
# Adjournment
  
<br> &nbsp; <br> &nbsp;
+
 
 +
==== Member Reports ====
 +
 
 +
* member report
 +
* member report
 +
 
 +
<br>
 +
 
 +
==== Guest Introductions ====
 +
 
 +
* guest info
 +
* guest info
 +
 
 +
<br>
 +
 
 +
==== Upcoming Events ====
 +
''note new calendar for 2021  [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events list]
 +
 
 +
* event info
 +
* Also check https://www.meetup.com/splatspace for upcoming events.
 +
 
 +
<br>
  
 
==== Minutes ====
 
==== Minutes ====
  
 
* Approve minutes from Mon Day(th), Year
 
* Approve minutes from Mon Day(th), Year
<br>
 
  
==== Member Attendance ====
+
 
XX Dues-paying (voting) members <br>
+
==== Recruitment / Retention / Fundraising ====
Quorum = YY members
+
 
 +
===== Member Attendance =====
 +
* X Dues-paying (voting) members
 +
* Y members in attendance
 +
* Quorum requires (X/4) members
  
 
==== Consent Agenda ====
 
==== Consent Agenda ====
 +
''{none}''
 +
<br> &nbsp;
  
 
==== Old Business ====
 
==== Old Business ====
  
==== Action Items ====
+
===== Pinned Items =====
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
+
''Permanent items of the Old Business section carried from month to month.''
 +
 
 +
* item
 +
 
 +
* item
 +
 
 +
<br>
 +
 
 +
===== ToDo Action Items =====
 +
''(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)''
 +
 
 +
* <span style="color:#C0C0C0">greyed-out item
 +
</span>
 +
 
 +
* item
 +
 
 +
* item
  
 
<br>
 
<br>
  
 
==== New Business ====
 
==== New Business ====
 +
 +
* item
 +
 +
* item
 +
 +
<br>
  
 
==== Officer Reports ====
 
==== Officer Reports ====
  
 
=====[[President]]=====
 
=====[[President]]=====
 +
 +
* item
  
 
<br>
 
<br>
  
 
=====[[Vice-President]]=====
 
=====[[Vice-President]]=====
 +
 +
* item
  
 
<br>
 
<br>
  
 
=====[[Treasurer]]=====
 
=====[[Treasurer]]=====
{notes}
 
  
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
!
 
!
* Account balances as of MM/DD:
+
Account balances as of MM/DD/2021:
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
 
! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed'''
|-
+
|-
| &nbsp; $x.xx &nbsp;    || &nbsp; $x.xx &nbsp;    || '''&nbsp; $x.xx &nbsp;''' ||  &nbsp; $xx &nbsp;    || &nbsp; $xx &nbsp;    || &nbsp; $xx &nbsp; || '''&nbsp; $x.xx &nbsp;'''
+
| <span style="color:#C0C0C0"> &nbsp; $2746.53 &nbsp;</span>     || <span style="color:#C0C0C0">&nbsp; $94 &nbsp;  </span>  || <span style="color:#C0C0C0">'''&nbsp; $2840.53 &nbsp;'''</span> ||  <span style="color:#C0C0C0">&nbsp; $0 &nbsp; </span>    || <span style="color:#C0C0C0">&nbsp; $784 &nbsp;  </span>  || <span style="color:#C0C0C0">&nbsp; $7500 &nbsp; </span>|| <span style="color:#C0C0C0">'''&nbsp; $-5555.47 &nbsp;'''</span>
 +
|-
 +
|  &nbsp; $2746.53 &nbsp;    || &nbsp; $94 &nbsp;    || '''&nbsp; $2840.53 &nbsp;''' ||  &nbsp; $0 &nbsp;    || &nbsp; $896 &nbsp;    || &nbsp; $0 &nbsp; || <span style="color:#0000FF">'''&nbsp; $1944.53 &nbsp;'''</span>
 
|}
 
|}
 
|}
 
|}
Line 73: Line 128:
 
|-
 
|-
 
!
 
!
* This month's income:
+
This month's income (cash in):
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
! Member Dues !! Donations !! Other !! '''Total'''
 
! Member Dues !! Donations !! Other !! '''Total'''
 
|-
 
|-
|  &nbsp; $x.xx &nbsp;    || &nbsp; $x.xx &nbsp;    || &nbsp; $xx &nbsp;  || &nbsp; '''$x.xx''' &nbsp;
+
|  &nbsp; $2348.28 &nbsp;    || &nbsp; $200 &nbsp;    || &nbsp; $0 &nbsp;  || &nbsp; '''$2548.28''' &nbsp;
 
|}
 
|}
 
|-
 
|-
 
!
 
!
* This month's expenses:  
+
This month's expenses (cash out):  
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total'''
 
! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total'''
 
|-
 
|-
|  &nbsp; $xx &nbsp;  || &nbsp; $x.xx &nbsp;  || &nbsp; $x.xx &nbsp; || &nbsp; $x.xx &nbsp; || &nbsp; '''$x.xx''' &nbsp;
+
|  &nbsp; $2400 &nbsp;  || &nbsp; $7.13 &nbsp;  || &nbsp; $89.99 &nbsp; ||&nbsp; $98.94 &nbsp; || &nbsp; '''$2596.06''' &nbsp;
 
|}
 
|}
* '''Income - Expenses = &nbsp;  $x.xx'''
+
'''Income - Expenses = &nbsp;  <span style="color:#BB0000"> -$47.78 </span>'''
* Back dues owed = ~$xx
+
<br>
 +
Potentially recoverable back dues = ~$175
 
|}
 
|}
  
Line 97: Line 153:
 
|-
 
|-
 
!
 
!
* Active Member count as of MM/DD: (Active = paid dues within past 60 days)
+
Active Member count as of MM/DD/2021:<br>
 +
(Active = paid dues within past 60 days)
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
! Membership Type !! # Members !! Expected Dues  
+
! Membership Type !! # Members !! Expected Dues !! <span style="color:#99A3A4"> Target # Members</span> !! <span style="color:#99A3A4"> Target Dues </span>
 
|-
 
|-
|  Full    || X (+n/-m)    || $xx
+
|  Full    || 31 || $1860 || <span style="color:#99A3A4"> 27 </span>  || <span style="color:#99A3A4"> $1620 </span>
 
|-
 
|-
Associate    || X  (+n/-m)    || $xx
+
Full (Legacy)   || 10   || $500
 
|-
 
|-
Student     || X  (+n/-m)   || $xx
+
Associate     || 7   || $175
 
|-
 
|-
|  '''Total'''    || '''X'''      || '''$xx'''   
+
|  Associate (Legacy)    || 4    || $80
 +
|-
 +
|  Student    || 3    || $105
 +
|-
 +
|  Recurring Donors    || <span style="color:#C0C0C0"> (3) </span>  || $200
 +
|-
 +
|  '''Total'''    || '''55'''      || '''<span style="color:#0000FF">$2920</span>''' ||  '''<span style="color:#99A3A4"> 52 </span>''' || '''<span style="color:#99A3A4"> $2545 </span>'''
 
|}
 
|}
 
|-
 
|-
!Monthly Expected Expenses = '''$xx'''
+
!Monthly Expected Expenses    
 +
'''Current = $2510'''  
 
|-
 
|-
!'''Deficit = - $xx/mo'''
+
!Deficit/Surplus   
 +
'''Current = $2920 - $2510 = <span style="color:#00BB00"> $410/mo </span>'''  
 
|}
 
|}
Departing Members: Name M,  
+
'''Departing Members''': first names, last initials (not included in the numbers above)
  
'''New Members''': Name M,  
+
'''New Members''': first names, last initials
  
 +
'''Paused''': 2 members (not included in numbers above)
 +
 +
'''Arrears''': 1 member
  
* Comments: membership appears to drop during summer months, rise in the fall/winter
 
** Jun 2018 - 42 members
 
** Feb 2019 - 57 members
 
 
<br>
 
<br>
  
=====[[Secretary]]=====
+
With our current Membership & Expenses, it will take about 12 months to fully fund our reserve.
 +
* https://wiki.splatspace.org/images/9/98/Reserve_Projection_2021-06-01.pdf
 +
** Note: projection is based on member dues and recurring donations.
  
 
<br>
 
<br>
  
=====[[Public Relations]]=====
+
Current steps to increase revenue / decrease expenses:
 +
* Donations: Thank you to <b>Andrew S, Blake, and Graham</b>, for your donations.
  
 
<br>
 
<br>
  
=====[[At-Large]]=====
+
=====[[Secretary]]=====
* Member Relations
+
 
 +
* item
  
 
<br>
 
<br>
  
* Other
+
=====[[Public Relations]]=====
 +
 
 +
* item
  
 
<br>
 
<br>
  
==== Guest Introductions ====
+
=====[[At-Large]]=====
  
==== Member Reports ====
+
* item
 +
* item
  
==== Upcoming Events ====
+
<br>
 +
 
 +
===== Other =====
 +
''{none}''
 +
 
 +
<br>
  
 
==== Trash/Recycling Volunteer ====
 
==== Trash/Recycling Volunteer ====
 +
 +
<br>
  
 
==== Adjournment ====
 
==== Adjournment ====
  
 
[[Category:Meetings]]
 
[[Category:Meetings]]

Revision as of 01:40, 2 June 2021

Contents

Month Day(th), 2021

Agenda

Summary
  1. Member Reports
  2. Guest Introductions
  3. Minutes
  4. Member Attendance
  5. Recruitment / Retention / Fundraising
  6. Consent Agenda
  7. Old Business
    1. Pinned items
    2. Action Items
  8. New Business
  9. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  10. Upcoming Events
  11. Trash/Recycling Volunteer
  12. Adjournment


Member Reports

  • member report
  • member report


Guest Introductions

  • guest info
  • guest info


Upcoming Events

note new calendar for 2021 External Outreach Events list


Minutes

  • Approve minutes from Mon Day(th), Year


Recruitment / Retention / Fundraising

Member Attendance
  • X Dues-paying (voting) members
  • Y members in attendance
  • Quorum requires (X/4) members

Consent Agenda

{none}
 

Old Business

Pinned Items

Permanent items of the Old Business section carried from month to month.

  • item
  • item


ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • greyed-out item

  • item
  • item


New Business

  • item
  • item


Officer Reports

President
  • item


Vice-President
  • item


Treasurer

Account balances as of MM/DD/2021:

+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $2746.53     $94     $2840.53     $0     $784     $7500     $-5555.47  
  $2746.53     $94     $2840.53     $0     $896     $0     $1944.53  


This month's income (cash in):

Member Dues Donations Other Total
  $2348.28     $200     $0     $2548.28  

This month's expenses (cash out):

UDI Rent Linode.com Spectrum Misc Total
  $2400     $7.13     $89.99     $98.94     $2596.06  

Income - Expenses =   -$47.78
Potentially recoverable back dues = ~$175


Active Member count as of MM/DD/2021:
(Active = paid dues within past 60 days)

Membership Type # Members Expected Dues Target # Members Target Dues
Full 31 $1860 27 $1620
Full (Legacy) 10 $500
Associate 7 $175
Associate (Legacy) 4 $80
Student 3 $105
Recurring Donors (3) $200
Total 55 $2920 52 $2545
Monthly Expected Expenses

Current = $2510

Deficit/Surplus

Current = $2920 - $2510 = $410/mo

Departing Members: first names, last initials (not included in the numbers above)

New Members: first names, last initials

Paused: 2 members (not included in numbers above)

Arrears: 1 member


With our current Membership & Expenses, it will take about 12 months to fully fund our reserve.


Current steps to increase revenue / decrease expenses:

  • Donations: Thank you to Andrew S, Blake, and Graham, for your donations.


Secretary
  • item


Public Relations
  • item


At-Large
  • item
  • item


Other

{none}


Trash/Recycling Volunteer


Adjournment