Membership Meeting Template

Month Day(th), Year

Link to join online meeting: https://meet.google.com/roo-ozzn-jne

Agenda

Summary

1. Member Attendance
2. Guest Introductions
3. Member Reports
4. Upcoming Events
   1. Recurring Events
   2. Non-Recurring Events
   3. External Outreach Events
5. Previous Minutes
6. Recruitment / Retention / Fundraising
7. Committee Reports
8. Consent Agenda
9. Old Business
   1. Pinned items
   2. Action Items
10. New Business
11. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
12. Other
13. Trash/Recycling Volunteer
14. Adjournment

Initialization

Member Attendance

• X Dues-paying (voting) members
• Y members in attendance
• Quorum requires (X/4) members

Guest Introductions

Guest Attendance

• ZZ Guests

Member Reports

Talk to your fellow makers!

• Show & Tell
• Projects you want to do
• Interesting Resources discovered
• Tell us what's on your mind!

Announcements

Upcoming Events

• As usual, check https://www.meetup.com/splatspace/events/calendar for posted events.

Non-Recurring Events

• event info

External Outreach Events

note new calendar for YEAR External Outreach Events list

Some outreach highlights:
What	Date & Time	Where	notes

Recurring Events

Regular events carried from month to month.

• event info

Club Business

Previous Minutes

• Approve minutes from Mon Day(th), Year

Committee Reports

Special Action Committee

{leader(s)}

• item
• item

Knowledge Share Committee

leader(s)

• item
• item

New Website Committee

leader(s)

• item
• item

Documentation Committee

leader(s)

• item
• item

New Equipment Purchasing Committee

leader(s)

• item
• item

Donations Committee

leader(s)

• item
• item

Public Relations Committee

leader(s)

• item
• item

Consent Agenda

{no consent item this month}

Old Business

Pinned Items

Permanent items of the Old Business section carried from month to month.

• item

• item

ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

• greyed-out item

• item

• item

New Business

• item

• item

Officer Reports

President

who

• item

Vice-President

who

• item

Treasurer

who

Account balances as of MM/DD/2021: + BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed   $2746.53     $94     $2840.53     $0     $784     $7500     $-5555.47     $2746.53     $94     $2840.53     $0     $896     $0     $1944.53

This month's income (cash in): Member Dues Donations Other Total   $2348.28     $200     $0     $2548.28
This month's expenses (cash out): UDI Rent Linode.com Spectrum Misc Total   $2400     $7.13     $89.99     $98.94     $2596.06   Income - Expenses =   -$47.78 Potentially recoverable back dues = ~$175

Active Member count as of MM/DD/2021: (Active = paid dues within past 60 days) Membership Type # Members Expected Dues Target # Members Target Dues Full 31 $1860 27 $1620 Full (Legacy) 10 $500 Associate 7 $175 Associate (Legacy) 4 $80 Student 3 $105 Recurring Donors (3) $200 Total 55 $2920 52 $2545
Monthly Expected Expenses Current = $2510
Deficit/Surplus Current = $2920 - $2510 = $410/mo

Departing Members: first names, last initials (not included in the numbers above)

New Members: first names, last initials

Paused: 2 members (not included in numbers above)

Arrears: 1 member

With our current Membership & Expenses, it will take about 12 months to fully fund our reserve.

• https://wiki.splatspace.org/images/9/98/Reserve_Projection_2021-06-01.pdf
  • Note: projection is based on member dues and recurring donations.

Current steps to increase revenue / decrease expenses:

• Donations: Thank you to Andrew S, Blake, and Graham, for your donations.

Secretary

who

• item

At-Large

who

• item

who

• item

who

• item

Other

{none}

Conclusion

Trash/Recycling Volunteer

• Ask for a volunteer