2022-07-05
Contents |
June 7th, 2022
Link to join online meeting: https://meet.google.com/roo-ozzn-jne
Agenda
Summary
- Guest Introductions
- Committee Reports
- Upcoming Events
- Recurring Events
- Non-Recurring Events
- External Outreach Events
- Previous Minutes
- Member Attendance
- Recruitment / Retention / Fundraising
- Old Business
- Pinned items
- Action Items
- New Business
- Officer Reports
- Member Reports
- Other
- Trash/Recycling Volunteer
- Adjournment
Initialization
Guest Introductions
Member Reports
Upcoming Events
Non-Recurring Events
Workshops at SplatSpace returns with the SplatSpace Knowledge Share series
- 3D Printing With Resin hosted by Andrew Stowell organized by Brittney Merryweather
Open only for SplatSpace members, all 10 spots are already reserved, but contact Brittney if you want to be added to the waiting list for any cancellations
ATTENTION! The main classroom will be reserved during the duration of the workshop. Only participants of the workshop will be permitted to use the workstations in the main room at that time.
- Learn to Solder! The TriBRAE meetup this month is moved to June 11 to avoid a conflict, and this is your chance to either learn to solder, or brush up your advanced skills.
External Outreach Events
New calendar for 2022 External Outreach Events list
Some outreach highlights: | |||
---|---|---|---|
Triangle Community Band Festival | Sat, Jun 18, 2022 4:00pm - 7:30pm |
Durham Central Park, 501 Foster St, Durham | only 4 blocks from SplatSpace, food trucks at 3:30pm (just south of Corporation & Foster) |
Cosplay America and on Facebook |
Fri-Sun, Jun 24-26, 2022 | Embassy Suites Hotel, Cary, NC | looking for SplatSpace participants to help man the Splat's table |
Application for CenterFest 2022 Nonprofit Booth needs to be submitted before next meeting (July 8): https://durhamartscouncil.submittable.com/submit/223508/centerfest-2022-nonprofit-booth-application. CenterFest is Sept. 17-18, 2022, 10am-6pm Sat, 11am-5pm Sun.
Recurring Events
Regular events carried from month to month. As usual, check https://www.meetup.com/splatspace/events/calendar for posted events.
- Open Door Project Time is hosted at SplatSpace on Saturdays from 1 - 4pm.
- TriBRAE Beginning Raspberry Pi, Arduino, and Electronics is hosted at SplatSpace monthly on the 3rd Saturday.
- Triangle Helium Interest Group is hosted at SplatSpace on Wednesdays from 5 - 6:30pm.
- Makers Connect Social Get-Together is held at SplatSpace monthly on the 3rd Tuesday, from 7 to 8:30pm.
- Cleanup parties are tentatively held on the last Sunday of each month
Previous Minutes
- Approval of minutes June 7th, 2022
Recruitment / Retention / Fundraising
Member Attendance
- 12 Dues-paying (voting) members
- 9 on-line & 6 members in attendance
- X to reach quorum
Notes from the Special Action Committee:
Old Business
Pinned Items
Permanent items of the Old Business section carried from month to month.
- Ryan created New Member Onboarding reference documents:
- For new members (simple version): https://docs.google.com/document/d/1WS6hGOBg1eXdSLeJK2YxhIqZXPscr0Qg/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true
- With Dorbo & key fob instructions: https://docs.google.com/document/d/1OPpWS1ZrWfCOaDLCxn67kgUAnkBFq3pc/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true
- New member brochure https://docs.google.com/document/d/1yP0ywR5RQL9-IDHVIXq8xx6QcPUzRZ4fSuuAmVkYko0/edit?usp=sharing
ToDo Action Items
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
- Review and see if anything needs edited from the 2020 Safety Code document https://docs.google.com/document/d/1f7ea6mLwwgSszdfBnTaeJ-CY0YVxUPvaNR-oQjVczDs/edit?pli=1
- Identify and maintain (online) lists of SMEs (subject matter experts) for each equipment or space. (No Update)
- Scott will take the lead on this
- Brittney is leading Splat workshops
- She is always looking for leaders and folks that want to take the workshop (link to document)
- Website: Blake and Ryan got the website onto Splatspace's github. Blake invites any interested people to join the project. The draft is currently up at https://master.d3vo4125o10qad.amplifyapp.com/index.html. Justin and Blake hope to work on this in the next few months.
- Purchasing new equipment (on hold for new lease)
- List of prospective purchases: https://splatspace.slack.com/archives/C024R8A776Z/p1635106954002400 (needs updating)
- Results have been aggregated https://docs.google.com/document/d/1yP0ywR5RQL9-IDHVIXq8xx6QcPUzRZ4fSuuAmVkYko0/edit?usp=sharing
- Will discuss next purchases after lease renewal
- Glowforges
- Move one or both to the metal shop to keep the classroom more usable for events?
- Brittney was able to perform maintenance on Jeff's forge
- Talked to Glowforge about tracking
- Hire a grant writer to apply for grants? Other fundraising applications.
- Door issues
- Shares circuit with the woodshop, gets tripped sometimes from the woodshop.
- Discussed options for battery backup. Wifi would also be useful to have on a battery backup.
- Lock broke again
- -- Adam N. has fixed it by "rebooting" laptop power supply
- -- Adam and Ryan looking at possibly installing one for the rear basement door as a backup
- Blake worked with a locksmith company but they were beyond our budget
New Business
- Lease renewal
- Blake is talking with Griffin Associates.
- They have sent over an 18 month extension to UDI. Waiting to hear back
- Brittney is going to make maintenance sheets for Glowforge and possibly other equipment
- Will replace training forms
- Ryan is looking for help with moving donated tables to Splat Space
- Will also need help moving stuff away from old tables, disassembling old tables, re-assembling new tables, and moving stuff back
- Tentative date - July 9th
Officer Reports
President
- Working on setting a PayPal account for payments
- Looking at new places to rent based on some discussion about our rent going up and maintenance issues
- Working on the TV
- Working on getting table in front of meeting room cleaned up
- Got some of the office supplies sorted
Vice-President
- EBay sales working, stuff is still listed
- Justin is the appointed single point of contact for UDI and Mr. Russell: please don't call Mr. Russell directly -- bring any issues to Justin, or contact board@splatspace.org
- Bathrooms are now stocked with TP & paper towels, toilets are still dirty
- No word yet about the thermostat.
- I'll follow up with Mr. Russell later this week
Treasurer
Account balances as of 5/31/2022:
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The rest of the Treasurer report for this month is pending (Ryan getting time to finish it).
Donations: Thank you to everyone who donates your time and effort to keeping SplatSpace going. Board members, Sunday cleanup crew, event leaders, and our fellow Raptorcorns!
Pending: SplatSpace's Charitable Solicitation License Exemption filing was due May 15, 2022, with the NC Secretary of State. I plan to give time to completing and submitting it early in July.
Secretary
{not present}
Public Relations
{not present}
At-Large
- Scott:
- Progress made on Electronics bench cleanup/upgrade; thank you to members participating and helping
- Progress made on the SplatServer, adding capacity, reorganizing file structure, and making it available on the network. Input from members welcome - contact Scott.
- Progress made on sorting & testing cables, mice & keyboards from donations & boneyard that are in the main room
- Will be helping to clean the presentation table to make room for effort working on the A/V/media corner.
- Eli:
{no additional information}
Other
- need to add item to next month's new business: we need a policy to handle donations to minimize "Mt Doom" piles taking up space and time.
Trash/Recycling Volunteer
- Ask for a volunteer