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November 1st, 2016


  1. Approve draft minutes of the last meeting
  2. Consent Agenda
  3. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  4. New Business
  5. Old Business
  6. Member Reports
  7. Adjournment



Member Attendance

Consent Agenda

Officer Reports


Annual report: Membership has been steady, slightly grown, have been in the current space for 2 years. We have options for moving in the next few months.

We can stay here for month to month, 6 months, etc. Options are open to stay.

We have been talking to the Scrap about possibility of moving in with them. 26 year old non-profit with a history of public engagement. We have a lot of crossover wtih them, but are distinct entities. How to work with them, how closely, etc.

We have met with Ann from Scrap, they are now planning to make the main Scrap bldg into a makerspace. A very large one- tentative, but moving forward. An eye towards keeping it open to the public to rent space or cohabit. This will be an ongoing discussion.

Appeal for nominees for elections.


Extralife- plays games locally for charities- this Saturday at Northgate mall.

Year report- not really anything to report.

  • Account balances:
    • BB&T balance as of 11/01: $6496.58 available
    • WePay balance as of 11/01: $535
    • Square balance as of 11/01: $0
    • Total balance as of 11/01: $7031.58

  • This month's income:
    • WePay - $1354.86
    • BB&T Deposits - $86
    • Square Deposits - $0
    • Total: $1440.86

  • This month's expenses:
    • UDI Rent - $1592.07
    • Linode.com - $20
    • Total: $1612.07

  • Income - expenses = $-171.25

We had money hanging out in WePay that hasn't reached the bank yet, these were from people that were behind on dues. Had it cleared faster, we'd be in the black and over by about $363, which is in the range of what we are usually in the black by.

This year compared to last year:

Last Yearly Meeting November 3, 2015

  • Account Balance: $4481
  • Monthly Expenses: 1602.44

Number of members November 2015:

  • Active Member Count as of 11/03/15:
    • Student - 2
    • Associate - 13
    • Full - 27
    • Total - 42

Number of Members as November 2016:

  • Active Member Count 11/01/16
    • Student - 3
    • Associate - 6
    • Full - 36
    • Total - 45

Speak about events, the coming change or move,

Poor state of woodshop, removed guards, etc.

Many good events the past year; keep it up to maintain interest and drive!

Public Relations

Could not make it- is willing to stay on as PR- but will let anyone do it.


New Business

Board Elections


Shaw volunteered. Nominations: none

Carried by assent.

Vice President:

J Crews volunteered. He is concerned about infrastructure abuse, sort of crabby about it. Nominations: Brian Lord volunteered, JSC seconded.

Brian Lord as VP carried by assent.

Secretary: takes minutes, forms, info systems. Nominations: J Crews

Carried by assent.

Treasurer: A heavy lifting position but WePay is set up to be auto now, so it's better. Sarah can stay if necessary but will need help in the coming year. Nominations: none, but Shannon will help.

Carried by assent.

Member At Large: PR focus: Daniel has volunteered to stay.

Carried by assent.

Member At-Large: fundraising focus volunteer: Shannon

Carried by assent.

Member At-Large: E. Lord has volunteered.

Carried by assent; she has been working with City Council and will continue this.

Also Darren has to hand off the website management, he will be moving. Mostly Wordpress, he can train someone. Brian and or Jeff C should take this.

Old Business

Member Reports