2020-01-06

From Splatspace
Revision as of 23:34, 2 January 2020 by Scottghall (Talk | contribs)

Jump to: navigation, search

Contents

Jan 6, 2020

Agenda

Summary
  1. Minutes
  2. Member Attendance
  3. Consent Agenda
  4. Old Business
  5. Action Items
  6. New Business
  7. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  8. Guest Introductions
  9. Member Reports
  10. Upcoming Events
  11. Trash/Recycling Volunteer
  12. Adjournment


 
 

Minutes

  • Approve minutes from Dec 3, 2019


Member Attendance

50 Dues-paying (voting) members
Quorum = 13 members

Consent Agenda

{none}

Old Business

1) Safety Policies: during discussion of the Code of Conduct, decision made to move safety concerns to a separate Safety document (see Slack channel #safety-policies for this discussion)

    • Need guidelines listing the tools minors are permitted to use, even with adult supervision. (Mark)
      • eg 3D printers vs table saw
    • Tasks
      • draft a document (update from Mark)
      • Research Trauma Kit
      • make acquiring safety kits our next budget priority?


2) Training & Accountability (Dawn) [create doc with below list of tools, will include people & doc links as we start making guides]

  • Equipment training guides (need volunteers)
    • 3D printers
      • Mini 3D printer
      • Fusion 360
      • Photons
    • Roland vinyl cutter
    • Laser Cutters
      • Glowforge
      • Full Spectrum
    • Woodshop
      • table saw
      • planer
      • lathe
      • drill press
      • power miter saw
    • Metalshop
      • Shapeoko
      • milling machine
      • lathe
      • ginders
    • Electronics bench
      • soldering stations
      • oscilloscopes
      • other bench instruments
    • Other ?


3) Lastpass - new procedure (Dawn)

  • do you know a password???
  • link to list of accounts [1]


4) Fundraising - still interested in income ideas to fill $500 / month gap

    • corporate sponsorships
    • grants
    • benefactors
    • subscriptions (might need bylaws tweaking)


Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Plan needed to allow members to recoup costs on consumables they provide to the space. (who?)
  • Website plans (who ?)
  • New Member orientation (Dawn)
  • Large format printer (updates?/volunteers?)
  • New Storage Shelves (Scott + volunteers)
  • Audio/Visual install & configuration (Scott + volunteers)



New Business

{none}

Officer Reports

President


Vice-President


Treasurer

{notes}

  • Account balances as of MM/DD:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $x.xx     $x.xx     $x.xx     $xx     $xx     $xx     $x.xx  


  • This month's income:
Member Dues Donations Other Total
  $x.xx     $x.xx     $xx     $x.xx  
  • This month's expenses:
UDI Rent Linode.com Spectrum Misc Total
  $xx     $x.xx     $x.xx     $x.xx     $x.xx  
  • Income - Expenses =   $x.xx
  • Back dues owed = ~$xx


  • Active Member count as of MM/DD: (Active = paid dues within past 60 days)
Membership Type # Members Expected Dues
Full X (+n/-m) $xx
Associate X (+n/-m) $xx
Student X (+n/-m) $xx
Total X $xx
Monthly Expected Expenses = $xx
Deficit = - $xx/mo

Departing Members: Name M,

New Members: Name M,


  • Comments: membership appears to drop during summer months, rise in the fall/winter
    • Jun 2018 - 42 members
    • Feb 2019 - 57 members


Secretary


At-Large
  • Member Relations


  • Other

Scott:

    • <Action Item> Updating storage shelf plans; dimensions will be 98" long x 19" deep x 76" high, 4 shelves (same number and height as existing metal shelf in hallway, just longer). Will bring drawn plans and bill of materials at a later meeting this month.
    • <Action Item> Progress made on instruction manuals for electronics bench instruments
    • <Action Item> working on automated equipment for A/V center, and instruction manuals for use
    • SplatServer to be upgraded with larger drive to hold all the new woodworking plans, projects and magazines donation.


Guest Introductions

Member Reports

Upcoming Events

note new calendar for 2020 External Outreach Events

  • Sat, Jan. 4: FIRST Robotics Competition, Holly Springs High School, Holly Springs, NC
  • Sun, Jan 12: Repair Cafe Workshop, Scrap Exchange, Durham, NC


Trash/Recycling Volunteer

Adjournment