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Jan 6, 2020


  1. Minutes
  2. Member Attendance
  3. Consent Agenda
  4. Old Business
  5. Action Items
  6. New Business
  7. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  8. Guest Introductions
  9. Member Reports
  10. Upcoming Events
  11. Trash/Recycling Volunteer
  12. Adjournment



  • Approve minutes from Dec 3, 2019

Member Attendance

50 Dues-paying (voting) members
Quorum = 13 members

Consent Agenda


Old Business

1) Safety Policies: during discussion of the Code of Conduct, decision made to move safety concerns to a separate Safety document (see Slack channel #safety-policies for this discussion)

    • Need guidelines listing the tools minors are permitted to use, even with adult supervision. (Mark)
      • eg 3D printers vs table saw
    • Tasks
      • draft a document (update from Mark)
      • Research Trauma Kit
      • make acquiring safety kits our next budget priority?

2) Fundraising - still interested in income ideas to fill $500 / month gap

    • corporate sponsorships
    • grants
    • benefactors
    • subscriptions (might need bylaws tweaking)

Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Plan needed to allow members to recoup costs on consumables they provide to the space. (who?)
  • Website plans (who ?)
  • New Member orientation (Dawn)
  • Training & Accountability (Dawn - initial draft)

[create doc with list of tools, include people & doc links as we start making equipment training guides]

  • Large format printer (updates?/volunteers?)
  • New Storage Shelves (Scott + volunteers)
  • Audio/Visual install & configuration (Scott + volunteers)

New Business


Officer Reports





  • Account balances as of MM/DD:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $x.xx     $x.xx     $x.xx     $xx     $xx     $xx     $x.xx  

  • This month's income:
Member Dues Donations Other Total
  $x.xx     $x.xx     $xx     $x.xx  
  • This month's expenses:
UDI Rent Linode.com Spectrum Misc Total
  $xx     $x.xx     $x.xx     $x.xx     $x.xx  
  • Income - Expenses =   $x.xx
  • Back dues owed = ~$xx

  • Active Member count as of MM/DD: (Active = paid dues within past 60 days)
Membership Type # Members Expected Dues
Full X (+n/-m) $xx
Associate X (+n/-m) $xx
Student X (+n/-m) $xx
Total X $xx
Monthly Expected Expenses = $xx
Deficit = - $xx/mo

Departing Members: Name M,

New Members: Name M,

  • Comments: membership appears to drop during summer months, rise in the fall/winter
    • Jun 2018 - 42 members
    • Feb 2019 - 57 members


  • Member Relations

  • Other


    • <Action Item> Updating storage shelf plans; dimensions will be 98" long x 19" deep x 76" high, 4 shelves (same number and height as existing metal shelf in hallway, just longer). Will bring drawn plans and bill of materials at a later meeting this month.
    • <Action Item> Progress made on instruction manuals for electronics bench instruments
    • <Action Item> working on automated equipment for A/V center, and instruction manuals for use; new equipment to be installed
    • SplatServer to be upgraded with larger drive to hold all the new woodworking plans, projects and magazines donation.

Guest Introductions

Member Reports

Upcoming Events

note new calendar for 2020 External Outreach Events

  • Sat, Jan. 4: FIRST Robotics Competition, Holly Springs High School, Holly Springs, NC
  • Sun, Jan 12: Repair Cafe Workshop, Scrap Exchange, Durham, NC

Trash/Recycling Volunteer