Difference between revisions of "2020-02-04"

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(Treasurer)
(Feb 4, 2020)
 
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# Trash/Recycling Volunteer
 
# Trash/Recycling Volunteer
 
# Adjournment
 
# Adjournment
 
<br> &nbsp; <br> &nbsp;
 
  
 
====Guest Introductions====
 
====Guest Introductions====
Line 29: Line 27:
 
==== Minutes ====
 
==== Minutes ====
  
* Approve Jan 7 minutes
+
* Jan 7 minutes approved
 
<br>
 
<br>
  
 
==== Initialization ====
 
==== Initialization ====
 +
 +
Meeting started at 7:11 pm
  
 
==== Member Attendance ====
 
==== Member Attendance ====
x members in attendance
+
11 members in attendance
 
(Quorum = 12 members)
 
(Quorum = 12 members)
  
Line 43: Line 43:
  
 
==== Old Business ====
 
==== Old Business ====
1) Safety Document (Mark)
+
1) Safety Document - Mark will spend 1-2 days max revising the most recent safety document draft. He will then hand it over to Andrew for revision
* Updates ?
+
 
<br>
 
<br>
  
2) Fundraising - income ideas to fill $400 / month gap
+
2) Fundraising -  
* Updates ?
+
 
<br>
 
<br>
  
3) Discussion of tools - fortify/replace 1x1's supporting woodshop tool benches
+
3) Tools - Blake raised a call for donation of 2x4s. Shop cabinets are desired, will seek expertise of another member.
* Updates ?
+
* Scott suggested getting pegboard from a condemned Walmart near him.
* Other ?
+
* Scott is working on new storage shelves for the hallway
 +
* The need for a dust collection was expressed
 +
 
 +
4) Laser cutter soundproofing - Blake discussed the possibility of a mobile wall to separate the laser cutter for sound dampening purposes
 
<br>
 
<br>
  
4) Laser cutter - soundproofing
+
5) Large format printer: Dawn asked whether members wanted her to order a new ink cartridge for the large format printer
* Updates ?
+
 
<br>
 
<br>
  
5) Large format printer - need to purchase genuine black cartridge
+
6) Computer upgrades - updates?
* Updates ?
+
 
<br>
 
<br>
  
==== Action Items ====
+
==== ToDo Action Items ====
 
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
 
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
  
* Plan needed to allow members to recoup costs on consumables they provide to the space. (who?)
+
<span style="color:#C0C0C0">* Plan needed to allow members to recoup costs on consumables they provide to the space. (who?)</span>
  
* Website plans (who ?)
+
<span style="color:#C0C0C0">* Website plans (who ?)</span>
  
* New Member orientation (Dawn)
+
<span style="color:#C0C0C0">* New Member orientation (Dawn)</span>
  
* Training & Accountability (Dawn - initial draft)
+
<span style="color:#C0C0C0">* Training & Accountability (Dawn - initial draft)</span>
[create doc with list of tools, include people & doc links as we start making equipment training guides]
+
<span style="color:#C0C0C0">[create doc with list of tools, include people & doc links as we start making equipment training guides]</span>
  
* New Storage Shelves (Scott + volunteers)
+
<span style="color:#C0C0C0">* New Storage Shelves (Scott + volunteers)</span>
  
* Audio/Visual install & configuration  (Scott + volunteers)
+
<span style="color:#C0C0C0">* Audio/Visual install & configuration  (Scott + volunteers)</span>
  
* Splat server upgrade (Scott)
+
<span style="color:#C0C0C0">* Splat server upgrade (Scott)</span>
  
 
<br>
 
<br>
  
 
==== New Business ====
 
==== New Business ====
1) proposal to amend Membership Agreement
+
1) proposal to amend Membership Agreement (change highlighted in blue)
Current:
+
Proposed: new members {{color|green|agree}} to join for a minimum of 3 months.
+
  
 +
Discuss on Slack, vote at Mar 3 Business Meeting.
 +
<br>
 +
 +
Current section from Membership Agreement:
 +
 +
:: '''Dues'''
 +
 +
:: $60 per month for Full Membership
 +
 +
:: $35 per month for Student Membership (currently enrolled in an accredited institution)
 +
 +
:: $25 per month for Associate Membership
 +
 +
:: '''<span style="color:#0000FF">• New members agree to maintain their membership for a minimum of 3 months.</span>'''
 +
 +
:: • Dues are to be paid in advance by the 1st of the month. Newly elected member dues must be paid upon affirmation of membership. Dues are owed until the Secretary is notified, in writing, of a member’s intent to change or end their membership
 +
 +
:: • Dues may be paid to the Treasurer in the form of cash, a check written out to "Splat Space" , or online at https://splatspace.org/create-subscription/ or https://splatspace.org/pay-custom-dues/.
 +
 +
:: ________ Initials
  
 
<br>
 
<br>
Line 95: Line 112:
  
 
=====[[President]]=====
 
=====[[President]]=====
 +
 +
* Ryan is happy to hear that the thermistat has been fixed so that the space is no longer a sauna.
  
 
<br>
 
<br>
Line 100: Line 119:
 
=====[[Vice-President]]=====
 
=====[[Vice-President]]=====
  
<br>
+
<br> Not present
  
 
=====[[Treasurer]]=====
 
=====[[Treasurer]]=====
Line 189: Line 208:
 
=====[[Secretary]]=====
 
=====[[Secretary]]=====
  
<br>
+
* No report
 +
<br>  
  
 
=====[[At-Large]]=====
 
=====[[At-Large]]=====
Line 195: Line 215:
 
<br>
 
<br>
  
* Other
+
* No reports
 +
<br>
  
** <Action Item> Computer upgrades were discussed. Ben has a mobo he wants to donate, the different machines were assessed.
+
==== Member Reports ====
  
** <Action Item> Promotion. It occurred to Mark, who saw Andrew working on products with the CNC machine, that documentation of the steps/product would make for a great communication/recruitment/proof of concept for Splatspace. "Those pictures are a great resource." Andrew offered to continue to document his work. Mark - "everyone who does a project, if you could take pictures of the intermediate steps, that'd be great." Andrew and JP identified that there are many places for people to put documentation of their projects. The Blog was landed on as the best place to promo. VP: "the more we can show what our current equipment is and can do" [positive things]
+
* Tom - RadLab might host a high school biology lab. A group is looking for space and they have been looking at Radlab. "Reasonable Chemistry"
  
 +
* Scott is doing a workshop for the model train club using microcontrollers. Scott is looking into a DIY electone organ as a summer project
  
<br>
+
* Lewis raised the idea of a "bounty" program for fundraising, using the one-off tool use requests. Lewis displayed the early steps of a knife made from a repurposed garden trowel.
  
==== Member Reports ====
+
* Dawn submitted her project to the space botany contest - they will feature the instructable.
  
 +
* Blake is working on the visitor kiosk for Splatspace. He wants to put it in the hallway.
 +
 +
* Tom discussed his home lab, used for academic bio research. One of the goals of this was to do research that would get published. Last August, he submitted to a journal. It got accepted in December - no institutional support, etc. All from home research.
 +
 +
* Ryan has taken some workshops through Duke, learning CAD. He now has a better idea on how to lead workshops for Fusion 360. He asked if anyone wanted a Splatspace sticker or window grabber.
  
  
 
==== Upcoming Events ====
 
==== Upcoming Events ====
  
''note new calendar for 2020'' [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events]
+
''note new calendar for 2020  [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events]''
 
<br>
 
<br>
 
+
* Sat, Feb 22: Roanoke Mini Maker Faire, Science Museum of Western Virginia, Roanoke, VA
 
<br>
 
<br>
  
 
==== Trash/Recycling Volunteer ====
 
==== Trash/Recycling Volunteer ====
 +
 +
* Peter volunteered to take out the trash and recycling
 +
  
 
==== Adjournment ====
 
==== Adjournment ====
  
 
[[Category:Meetings]]
 
[[Category:Meetings]]

Latest revision as of 15:53, 6 February 2020

Contents

Feb 4, 2020

Agenda

Summary
  1. Minutes
  2. Initialization
  3. Member Attendance
  4. Consent Agenda
  5. Old Business
  6. Action Items
  7. New Business
  8. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  9. Member Reports
  10. Upcoming Events
  11. Trash/Recycling Volunteer
  12. Adjournment

Guest Introductions

Minutes

  • Jan 7 minutes approved


Initialization

Meeting started at 7:11 pm

Member Attendance

11 members in attendance (Quorum = 12 members)

Consent Agenda

{none}

Old Business

1) Safety Document - Mark will spend 1-2 days max revising the most recent safety document draft. He will then hand it over to Andrew for revision

2) Fundraising -

3) Tools - Blake raised a call for donation of 2x4s. Shop cabinets are desired, will seek expertise of another member.

  • Scott suggested getting pegboard from a condemned Walmart near him.
  • Scott is working on new storage shelves for the hallway
  • The need for a dust collection was expressed

4) Laser cutter soundproofing - Blake discussed the possibility of a mobile wall to separate the laser cutter for sound dampening purposes

5) Large format printer: Dawn asked whether members wanted her to order a new ink cartridge for the large format printer

6) Computer upgrades - updates?

ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

* Plan needed to allow members to recoup costs on consumables they provide to the space. (who?)

* Website plans (who ?)

* New Member orientation (Dawn)

* Training & Accountability (Dawn - initial draft) [create doc with list of tools, include people & doc links as we start making equipment training guides]

* New Storage Shelves (Scott + volunteers)

* Audio/Visual install & configuration (Scott + volunteers)

* Splat server upgrade (Scott)


New Business

1) proposal to amend Membership Agreement (change highlighted in blue)

Discuss on Slack, vote at Mar 3 Business Meeting.

Current section from Membership Agreement:

Dues
$60 per month for Full Membership
$35 per month for Student Membership (currently enrolled in an accredited institution)
$25 per month for Associate Membership
• New members agree to maintain their membership for a minimum of 3 months.
• Dues are to be paid in advance by the 1st of the month. Newly elected member dues must be paid upon affirmation of membership. Dues are owed until the Secretary is notified, in writing, of a member’s intent to change or end their membership
• Dues may be paid to the Treasurer in the form of cash, a check written out to "Splat Space" , or online at https://splatspace.org/create-subscription/ or https://splatspace.org/pay-custom-dues/.
________ Initials


Officer Reports

President
  • Ryan is happy to hear that the thermistat has been fixed so that the space is no longer a sauna.


Vice-President


Not present

Treasurer
  • Account balances as of 02/01:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $6442.22     $139     $6581.22     $0     $448     $7500     $-1366.78  


  • This month's income:
Member Dues Donations Other Total
  $2429.70     $60     $0     $2489.70  
  • This month's expenses:
UDI Rent Linode.com Spectrum Misc Total
  $2400     $20     $84.99     $0     $2504.99  
  • Income - Expenses =   $-15.29
  • Back dues owed = ~$600


  • Active Member count as of 02/01: (Active = paid dues within past 60 days)
Membership Type # Members Dues (Expected) Hypothetical # Members Hypothetical How Hypothetical Dues
Full 11 $ 660 20 (+3 new, 3 Legacy->Full, 3 Assoc->Full) $ 1200
Full (legacy) 23 $1150 20 (-3) $ 1000
Associate 2 $ 50 6 (+4 new) $ 150
Associate (legacy) 9 $ 180 6 (-3) $ 120
Student 1 $35 1 +0 $35
Total 46 $2075 53 $ 2505
Monthly Expected Expenses = $2505
Month Members Monthly Deficit (Expected)
Dec 1 50 $ - 480
Jan 1 49 $ - 485
Feb 1 46 $ - 430

Departing Members: Tyler M, Ben D, Lauren F

New Members: 4 Associate -> Full, 1 Full -> Associate


  • Comments: reasonable expectations
    • 2 year high - 57 members
    • 2 year low - 41 members


Secretary
  • No report


At-Large


  • No reports


Member Reports

  • Tom - RadLab might host a high school biology lab. A group is looking for space and they have been looking at Radlab. "Reasonable Chemistry"
  • Scott is doing a workshop for the model train club using microcontrollers. Scott is looking into a DIY electone organ as a summer project
  • Lewis raised the idea of a "bounty" program for fundraising, using the one-off tool use requests. Lewis displayed the early steps of a knife made from a repurposed garden trowel.
  • Dawn submitted her project to the space botany contest - they will feature the instructable.
  • Blake is working on the visitor kiosk for Splatspace. He wants to put it in the hallway.
  • Tom discussed his home lab, used for academic bio research. One of the goals of this was to do research that would get published. Last August, he submitted to a journal. It got accepted in December - no institutional support, etc. All from home research.
  • Ryan has taken some workshops through Duke, learning CAD. He now has a better idea on how to lead workshops for Fusion 360. He asked if anyone wanted a Splatspace sticker or window grabber.


Upcoming Events

note new calendar for 2020 External Outreach Events

  • Sat, Feb 22: Roanoke Mini Maker Faire, Science Museum of Western Virginia, Roanoke, VA


Trash/Recycling Volunteer

  • Peter volunteered to take out the trash and recycling


Adjournment