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August 4th, 2020


  1. Minutes
  2. Member Attendance
  3. Consent Agenda
  4. Old Business
  5. Action Items
  6. New Business
  7. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  8. Guest Introductions
  9. Member Reports
  10. Upcoming Events
  11. Trash/Recycling Volunteer
  12. Adjournment


Guest Introductions


?? Dues-paying (voting) members
Quorum = ?? members


Member Attendance

XX Dues-paying (voting) members
Quorum = YY members

Consent Agenda

1) Approve meeting minutes from

  • Jul 7nd

Old Business

ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

* Implement a process (proposal?) for holding votes with membership electronically, to allow us to accomplish votes without establishing quorum at/during meetings.

* Create document describing SplatSpace policy for reimbursement of costs for consumables and equipment maintenance. (Andrew)

* Training & Accountability (need volunteers) [create doc with list of tools, include people & doc links as we start making equipment training guides]


* Laser cutter soundproofing.

New Business

  • Clean up the Meetup page. Remove events which aren't happening, remove the address from events which are virtual. Mark C. will discuss points from his email. (who?)
  • Discuss membership fee discounts or other ways to incentivise or encourage members to hold SplatSpace workshops or events. Also discuss possible issues with 501c3 requirements.
  • Splat server upgrade (Scott to solicit membership for content ideas.
  • Website plans (updates).
    • Stripe 'Customer Portal': implemented and ready, pending web site update
    • Mark's suggestions implemented on SplatSpace.org
    • Mark will join web team and make minor edits while work continues.
  • Discuss upcoming October Annual Meeting and officer elections.

Officer Reports


  • Brief discussion of SplatSpace policy for reimbursement of consumables and maintenance costs.

  • Account balances as of 7/01:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $2729.46     $174     $2903.46     $0     $1008     $7500     $-5604.54  
  $2729.46     $174     $2903.46     $0     $1008     $0     $1895.46  

  • This month's income:
Member Dues Donations Other Total
  $2429.45     $50.00     $0     $2479.45  
  • This month's expenses:
UDI Rent Linode.com Spectrum Misc Total
  $2400     $20     $104.99     $0     $2524.99  
  • Income - Expenses =   $-45.54
  • Back dues owed = ~$300

  • Active Member count as of 7/01: (Active = paid dues within past 60 days)
Membership Type # Members Expected Dues Target # Members Target Dues
Full 18 $1080 24 $1440
Full (Legacy) 14 $700
Associate 4 $100
Associate (Legacy) 6 $120
Student 3 $105
Total 45 $2105 53 $2555
Monthly Expected Expenses = $2505
Deficit = - $400/mo (was -$555 on 6/1/20)

Departing Members: :)

New Members: Kersten W, Kristin G

With our current Membership & Expenses, we can pay bills through 3/2021

  • Note: projection based on member dues (does not include donations)


Mark's Membership Trends Report:

Options to increase revenue / decrease expenses:

  • Talk with our landlord to seek temporary rent forbearance/forgiveness in order to stay in operation. (Dawn)
    • Proposal - Ask to revert to our old rent of $1900/month through 12/2020.
    • Update: request for reduced rent is underway, waiting for response.
  • Connect with Nation of Makers to see what other makerspaces are doing to address funding and membership issues, operational challenges. (who?)
  • Get the previously formulated list of ideas/brainstorming for fundraising and membership engagement, find members willing to pursue these. (who?)
  • Consider/brainstorm ways that SplatSpace might engage with community, especially with the ongoing challenges presented by COVID-19. (Engagement with children, educational or pastime). (who?)
  • Update the website (highlight PPE projects, video from workshops, other activities and resources that SplatSpace offers as Durham's makerspace). Offer a curated list of others' activities, relevant events and opportunities. Standard things on Instagram, Facebook, Wordpress, etc. (who?)


Public Relations


Blake (Member relations)

  • Social media update.


  • Update: event cancellations and small gatherings.
  • HAMfest, SPARKcon

Member Reports

Mark C (Recruitment & Retention Committee)

  • Ideas for getting more exposure for SplatSpace.
    • Recruitment: more places to get SplatSpace's existence announced online?
    • Retention: follow-up with new members to get a sense of their needs being met.

Upcoming Events


  • Saturday Science from 1 - 4pm at #24 (ongoing).


  • Virtual TriBRAE events.


  • Next month's SplatSpace board meeting will be Sunday, August 23 at 5pm (online).
  • Next month's SplatSpace meeting will be Tuesday, September 1 at 7pm (online).

note new calendar for 2020 External Outreach Events list

Trash/Recycling Volunteer