2020-09-01

From Splatspace
Revision as of 22:54, 1 September 2020 by Dtrembath (Talk | contribs)

Jump to: navigation, search

Contents

September 1st, 2020

Agenda

Summary
  1. Minutes
  2. Member Attendance
  3. Consent Agenda
  4. Old Business
  5. Action Items
  6. New Business
  7. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  8. Guest Introductions
  9. Member Reports
  10. Upcoming Events
  11. Trash/Recycling Volunteer
  12. Adjournment


 

Guest Introductions

Minutes


Initialization

Member Attendance

43 Dues-paying (voting) members
Quorum = 11 members

Consent Agenda

1) Approve meeting minutes from

  • Aug 4th


Old Business

ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

* In Sept/for Oct, implement a process (proposal?) for holding votes with membership electronically, to allow us to accomplish votes without establishing quorum at/during meetings. (Blake) ==

* Door system - remains delayed, requires "jiggle."

* Training & Accountability (need volunteers)

[create doc with list of tools, include people & doc links as we start making equipment training guides]

Post-COVID TODOs

* Laser cutter soundproofing. * Look into the option of renting the space no longer used by the gym or the contracting company (the garage). Possibly a good substitute for the basement storage we currently pay ~$500/mo. (Andrew & Blake)



New Business

  • Equipment has been moved due to the water in the Reception area. Address next steps for
    • Andrew believes the 3d printers are OK, but status of computers and server are unknown.
  • Ongoing need to cleanup Meetup events, to reflect virtual-meetings
    • Mark discussed some ways that the Meetup page might be reconfigured or used differently (use the Online Only checkbox to remove address info) Ensure new/modified events are announced.
  • Scrap Exchange contacted us (TriDIYBio/Splat) about moving out of #24 Shoppers St. We need to vacate by Sept. 30, though may eventually be able to move to a renovated unit. In the interim, we need a spot at Splat Space to move the electronics components collection by the end of the month.
  • Discuss ways to incentive or encourage members to hold SplatSpace workshops or events.
  • Splat server upgrade/dehydration
  • Website plans (updates).
    • Domain registration email?
    • Stripe 'Customer Portal': implemented and ready, pending web site update
    • Mark's suggestions implemented on SplatSpace.org
    • Mark will join web team and make minor edits while work continues.
  • Discuss upcoming October Annual Meeting and officer elections.
  • More members/board members need to be trained on keyfob/new member onboarding
  • Caution needed using Google Meet invites (need follow-up email?)



Officer Reports

President

No report this month.


Vice-President


Treasurer

In progress...

  • Account balances as of 9/01:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $3071.29     $174     $3245.29     $0     $1232     $7500     $-5486.71  
  $3071.29     $174     $3245.29     $0     $1232     $0     $2013.29  


  • This month's income:
Member Dues Donations Other Total
  $1611.70     $219.54     $0     $1831.24  
  • This month's expenses:
UDI Rent Linode.com Spectrum Misc Total
  $1900*     $20.13     $94.99     $1.40     $2016.52  
  • Income - Expenses =   -$185.28
  • Potentially recoverable back dues = ~$750


  • Active Member count as of 9/01: (Active = paid dues within past 60 days)
Membership Type # Members Expected Dues Target # Members Target Dues
Full 19 $1140 27 $1620
Full (Legacy) 12 $600
Associate 3 $75
Associate (Legacy) 5 $100
Student 4 $140
Total 43 $2055 51 $2535
Monthly Expected Expenses

Current = $2010

[Jan 2021 = $2510]

Deficit/Surplus

Current = $2055 - $2010 = +45/mo

[Jan 2021 = $2055 - $2510 = -$455/mo]

Departing Members: none :)

New Members: 1 new member (who?)

Paused: 4 members


With our current Membership & Expenses, we can pay bills through 7/2021

  • Note: projection based on member dues (does not include donations)

https://wiki.splatspace.org/images/3/37/ReserveProjection09.pdf


Current steps to increase revenue / decrease expenses:

  • Donations: Thank you to Andrew, Blake, & Graham
  • Reduced rent ($1900 vs $2400) through end of 2020


Secretary

No report this month.


Public Relations

Blake

  • Request for social media content from members. Please send to Blake or ask to post it.

Lewis

  • Look into doing a writeup for Durham Chicken Homesteading


At-Large


Member Reports

Upcoming Events

Tom

  • Saturday Science from 1 - 4pm at #24 (ongoing since June). Edward R. moved his entymology startup to #24, so there's more functional bio equipment there now.

note new calendar for 2020 External Outreach Events list

Trash/Recycling Volunteer

Adjournment