2022-02-28 Board Meeting Minutes

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Board Members in Attendance

President (Blake McNeill) - Present

Vice President (Justin Kirk) - Present

Treasurer (Ryan Patridge) - Absent

Secretary (Lewis Scaife) - Present

At-Large (Scott Hall) - Present

At-Large (Andrew Morton) - Absent

At-Large (Eli Hornstein) - Present


  • Nonprofit business PayPal account creation - annoying details/requirements. Blake notes that paypal changes terms and conditions weekly. He reluctantly needs to create an account. Paypal asks for bank records.
  • Banking officers - Bank requires physical board member presence.
    • How to handle cash donations (red box). Blake suggests cash to be spent on buying stuff, rather than administrative use
  • Next purchase(s) (discussion)
  • Simple 990 emails (spam or do we actually need to pay attention)
  • Eli recommends discussing a minors policy at a future meeting. Blake notes that it's going to be a tool-by-tool classification/rating. He saw a color coding system used in another institution.
  • SplatSpace's policies changes due to lifting of Durham mask mandates (discussion)
    • emphasize using code of conduct to create a respectful environment on mask usage.
    • room occupancy is a difficult issue, without reasonable means of enforcement
    • if Durham makes it optional, we will follow suit, encouraging people to be safe and responsible
  • New member on-boarding, initial dues payment, and handing out keyfobs (discussion)
  • Discussion around handling emails, specifically for public outreach situations.

Create monthly meeting agenda and review