Difference between revisions of "2022-07-05"

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(Summary)
Line 41: Line 41:
 
<br>
 
<br>
  
==== Member Reports ====
+
==== Committee Reports ====
 +
 
 +
===== Special Action Committee =====
 +
''{needs leader}''
 +
 
 +
===== Knowledge Share Committee =====
 +
''Brittney Merryweather''
 +
* '''3D Printing with Resin''' - hosted by Andrew Stowell
 +
* '''Wood Lathe''' - 2 sessions, hosted by Blake McNeill & Jeff Crews
 +
* ''others workshops''
 +
** Always looking for leaders and folks that want to host a workshop
 +
 
 +
===== New Website Committee =====
 +
''Blake McNeill & Justin Kirk''
 +
* Blake & Ryan have loaded the website onto Splatspace's github
 +
* any interested people are invited to join the project
 +
* draft is currently up at https://master.d3vo4125o10qad.amplifyapp.com/index.html
 +
 
 +
===== Documentation Committee =====
 +
''Ryan Patridge, Blake McNeill, Scott Hall & Brittney Merryweather''
 +
* New Member Onboarding reference documents created: ''{Ryan}''
 +
** For new members (simple version): https://docs.google.com/document/d/1WS6hGOBg1eXdSLeJK2YxhIqZXPscr0Qg/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true
 +
** With Dorbo & key fob instructions: https://docs.google.com/document/d/1OPpWS1ZrWfCOaDLCxn67kgUAnkBFq3pc/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true
 +
* New member brochure https://docs.google.com/document/d/1yP0ywR5RQL9-IDHVIXq8xx6QcPUzRZ4fSuuAmVkYko0/edit?usp=sharing ''{Blake}''
 +
* 2020 Safety Code document https://docs.google.com/document/d/1f7ea6mLwwgSszdfBnTaeJ-CY0YVxUPvaNR-oQjVczDs/edit?pli=1 ''{Blake}''
 +
* Tool & Equipment Inventory Update
 +
** Add any manuals and in-house docs as available ''{Scott}''
 +
** Identify lists of SMEs (subject matter experts) for each equipment or space ''{Scott}''
 +
** Creating maintenance sheets for Glowforge and possibly other equipment -- will replace training forms ''{Brittney''}
 +
 
 +
 
 +
===== New Equipment Purchasing Committee =====
 +
''Blake McNeill''
 +
* List of prospective purchases: https://splatspace.slack.com/archives/C024R8A776Z/p1635106954002400 ''(needs updating)''
 +
* Results have been aggregated https://docs.google.com/document/d/1yP0ywR5RQL9-IDHVIXq8xx6QcPUzRZ4fSuuAmVkYko0/edit?usp=sharing
 +
* Will discuss next purchases after lease renewal
 +
 
  
 +
===== Donations Committee =====
 +
''Justin Kirk & Blake McNeill''
 +
* Ebay sales
 +
* Recycling
  
  
Line 51: Line 91:
 
===== Non-Recurring Events =====
 
===== Non-Recurring Events =====
 
''Workshops at SplatSpace returns with the SplatSpace Knowledge Share series''
 
''Workshops at SplatSpace returns with the SplatSpace Knowledge Share series''
* [https://www.meetup.com/splatspace/events/286162649/ 3D Printing With Resin] hosted by Andrew Stowell organized by Brittney Merryweather<br> Open only for SplatSpace members, all 10 spots are already reserved, but contact Brittney if you want to be added to the waiting list for any cancellations<br> '''ATTENTION! The main classroom will be reserved during the duration of the workshop. Only participants of the workshop will be permitted to use the workstations in the main room at that time.'''<br>
 
  
 
* [https://www.meetup.com/splatspace/events/bcdctsydcjbxb/ Learn to Solder!] The TriBRAE meetup this month is moved to June 11 to avoid a conflict, and this is your chance to either learn to solder, or brush up your advanced skills.
 
* [https://www.meetup.com/splatspace/events/bcdctsydcjbxb/ Learn to Solder!] The TriBRAE meetup this month is moved to June 11 to avoid a conflict, and this is your chance to either learn to solder, or brush up your advanced skills.
Line 62: Line 101:
 
!colspan="4"|Some outreach highlights:
 
!colspan="4"|Some outreach highlights:
 
|-
 
|-
|[https://www.facebook.com/events/769511817511838/ Triangle Community Band Festival]
+
|[https://caryarc.org/events/swapfest/ Cary ARC Midsummer Swapfest]<br>[https://caryarc.org/ Cary N4NC Amateur Radio Club]
|Sat, Jun 18, 2022<br>4:00pm - 7:30pm
+
|Sat, Jul 16, 2022<br>7:30am - 1:00pm
|Durham Central Park, 501 Foster St, Durham
+
|Harold Ritter Park, Cary, NC
|only 4 blocks from SplatSpace, food trucks at 3:30pm<br>(just south of Corporation & Foster)
+
|-
+
|[http://www.cosplayamerica.com/ Cosplay America]<br>[https://www.facebook.com/CosplayAmerica/ and on Facebook]
+
|Fri-Sun, Jun 24-26, 2022
+
|Embassy Suites Hotel, Cary, NC
+
 
|looking for SplatSpace participants to help man the Splat's table
 
|looking for SplatSpace participants to help man the Splat's table
 
|}
 
|}
 
<br>
 
<br>
''Application for CenterFest 2022 Nonprofit Booth needs to be submitted before next meeting (July 8): https://durhamartscouncil.submittable.com/submit/223508/centerfest-2022-nonprofit-booth-application. CenterFest is Sept. 17-18, 2022, 10am-6pm Sat, 11am-5pm Sun.''
+
''Application for CenterFest 2022 Nonprofit Booth needs to be submitted before this Friday (July 8): https://durhamartscouncil.submittable.com/submit/223508/centerfest-2022-nonprofit-booth-application. CenterFest is Sept. 17-18, 2022, 10am-6pm Sat, 11am-5pm Sun.''
  
 
===== Recurring Events =====
 
===== Recurring Events =====
Line 95: Line 129:
  
 
===== Member Attendance =====
 
===== Member Attendance =====
* 12 Dues-paying (voting) members
+
* MM Dues-paying (voting) members
* 9 on-line & 6 members in attendance
+
* NN on-line & NN members in attendance
 
* X to reach quorum
 
* X to reach quorum
 
<br>
 
<br>
  
Notes from the Special Action Committee:
 
 
<br>
 
  
 
==== Old Business ====
 
==== Old Business ====
Line 109: Line 140:
 
===== Pinned Items =====
 
===== Pinned Items =====
 
''Permanent items of the Old Business section carried from month to month.''
 
''Permanent items of the Old Business section carried from month to month.''
 
* Ryan created New Member Onboarding reference documents:
 
** For new members (simple version): https://docs.google.com/document/d/1WS6hGOBg1eXdSLeJK2YxhIqZXPscr0Qg/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true
 
** With Dorbo & key fob instructions: https://docs.google.com/document/d/1OPpWS1ZrWfCOaDLCxn67kgUAnkBFq3pc/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true
 
* New member brochure https://docs.google.com/document/d/1yP0ywR5RQL9-IDHVIXq8xx6QcPUzRZ4fSuuAmVkYko0/edit?usp=sharing
 
  
 
<br>
 
<br>
Line 119: Line 145:
 
===== ToDo Action Items =====
 
===== ToDo Action Items =====
 
''(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)''
 
''(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)''
* Review and see if anything needs edited from the 2020 Safety Code document https://docs.google.com/document/d/1f7ea6mLwwgSszdfBnTaeJ-CY0YVxUPvaNR-oQjVczDs/edit?pli=1
 
* Identify and maintain (online) lists of SMEs (subject matter experts) for each equipment or space.  (No Update)
 
** Scott will take the lead on this
 
 
* Brittney is leading Splat workshops
 
** She is always looking for leaders and folks that want to take the workshop (link to document)
 
 
* Website: Blake and Ryan got the website onto Splatspace's github. Blake invites any interested people to join the project. The draft is currently up at https://master.d3vo4125o10qad.amplifyapp.com/index.html.  Justin and Blake hope to work on this in the next few months.
 
 
* Purchasing new equipment (on hold for new lease)
 
** List of prospective purchases: https://splatspace.slack.com/archives/C024R8A776Z/p1635106954002400 ''(needs updating)''
 
** Results have been aggregated https://docs.google.com/document/d/1yP0ywR5RQL9-IDHVIXq8xx6QcPUzRZ4fSuuAmVkYko0/edit?usp=sharing
 
** Will discuss next purchases after lease renewal
 
  
 
* Glowforges  
 
* Glowforges  
Line 155: Line 168:
 
** Blake is talking with Griffin Associates.
 
** Blake is talking with Griffin Associates.
 
** They have sent over an 18 month extension to UDI. Waiting to hear back
 
** They have sent over an 18 month extension to UDI. Waiting to hear back
 
* Brittney is going to make maintenance sheets for Glowforge and possibly other equipment
 
** Will replace training forms
 
  
 
* Ryan is looking for help with moving donated tables to Splat Space
 
* Ryan is looking for help with moving donated tables to Splat Space
Line 168: Line 178:
  
 
=====[[President]]=====
 
=====[[President]]=====
 +
''Blake McNeill''
 
* Working on setting a PayPal account for payments
 
* Working on setting a PayPal account for payments
 
* Looking at new places to rent based on some discussion about our rent going up and maintenance issues
 
* Looking at new places to rent based on some discussion about our rent going up and maintenance issues
Line 176: Line 187:
  
 
=====[[Vice-President]]=====
 
=====[[Vice-President]]=====
 +
''Justin Kirk {not present}''
 
* EBay sales working, stuff is still listed
 
* EBay sales working, stuff is still listed
 
* Justin is the appointed single point of contact for UDI and Mr. Russell: ''please don't call Mr. Russell directly -- bring any issues to Justin, or contact board@splatspace.org''
 
* Justin is the appointed single point of contact for UDI and Mr. Russell: ''please don't call Mr. Russell directly -- bring any issues to Justin, or contact board@splatspace.org''
Line 184: Line 196:
  
 
=====[[Treasurer]]=====
 
=====[[Treasurer]]=====
 +
''Ryan Patridge''
  
 
{| class="wikitable"
 
{| class="wikitable"
Line 213: Line 226:
  
 
=====[[Secretary]]=====
 
=====[[Secretary]]=====
''{not present}''
+
''Lewi Scaife {not present}''
 
<br>
 
<br>
  
=====[[Public Relations]]=====
+
=====[[At-Large]]=====
''{not present}''
+
 
 +
''Scott Hall''
 +
* Progress made on Electronics bench cleanup/upgrade; thank you to members participating and helping
 +
* Progress made on the SplatServer, adding capacity, reorganizing file structure, and making it available on the network. Input from members welcome - contact Scott.
 +
* Progress made on sorting & testing cables, mice & keyboards from donations & boneyard that are in the main room
 +
* Will be helping to clean the presentation table to make room for effort working on the A/V/media corner.
 
<br>
 
<br>
  
=====[[At-Large]]=====
+
''Eli Hornstein''
 +
<br>
 +
<br>
  
* '''Scott:'''
+
''Andrew Morton {not present}''
** Progress made on Electronics bench cleanup/upgrade; thank you to members participating and helping
+
** Progress made on the SplatServer, adding capacity, reorganizing file structure, and making it available on the network. Input from members welcome - contact Scott.
+
** Progress made on sorting & testing cables, mice & keyboards from donations & boneyard that are in the main room
+
** Will be helping to clean the presentation table to make room for effort working on the A/V/media corner.
+
  
* '''Eli:'''
+
<br>
''{no additional information}''
+
 
 +
==== Member Reports ====
  
 
<br>
 
<br>

Revision as of 22:22, 5 July 2022

Contents

June 7th, 2022

Link to join online meeting: https://meet.google.com/roo-ozzn-jne

Agenda

Summary
  1. Guest Introductions
  2. Committee Reports
  3. Upcoming Events
    1. Recurring Events
    2. Non-Recurring Events
    3. External Outreach Events
  4. Previous Minutes
  5. Member Attendance
  6. Recruitment / Retention / Fundraising
  7. Old Business
    1. Pinned items
    2. Action Items
  8. New Business
  9. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. At-Large
  10. Member Reports
  11. Other
  12. Trash/Recycling Volunteer
  13. Adjournment


Initialization

Guest Introductions


Committee Reports

Special Action Committee

{needs leader}

Knowledge Share Committee

Brittney Merryweather

  • 3D Printing with Resin - hosted by Andrew Stowell
  • Wood Lathe - 2 sessions, hosted by Blake McNeill & Jeff Crews
  • others workshops
    • Always looking for leaders and folks that want to host a workshop
New Website Committee

Blake McNeill & Justin Kirk

Documentation Committee

Ryan Patridge, Blake McNeill, Scott Hall & Brittney Merryweather


New Equipment Purchasing Committee

Blake McNeill


Donations Committee

Justin Kirk & Blake McNeill

  • Ebay sales
  • Recycling



Upcoming Events

Non-Recurring Events

Workshops at SplatSpace returns with the SplatSpace Knowledge Share series

  • Learn to Solder! The TriBRAE meetup this month is moved to June 11 to avoid a conflict, and this is your chance to either learn to solder, or brush up your advanced skills.
External Outreach Events

New calendar for 2022 External Outreach Events list

Some outreach highlights:
Cary ARC Midsummer Swapfest
Cary N4NC Amateur Radio Club
Sat, Jul 16, 2022
7:30am - 1:00pm
Harold Ritter Park, Cary, NC looking for SplatSpace participants to help man the Splat's table


Application for CenterFest 2022 Nonprofit Booth needs to be submitted before this Friday (July 8): https://durhamartscouncil.submittable.com/submit/223508/centerfest-2022-nonprofit-booth-application. CenterFest is Sept. 17-18, 2022, 10am-6pm Sat, 11am-5pm Sun.

Recurring Events

Regular events carried from month to month. As usual, check https://www.meetup.com/splatspace/events/calendar for posted events.


Previous Minutes

  • Approval of minutes June 7th, 2022


Recruitment / Retention / Fundraising

Member Attendance
  • MM Dues-paying (voting) members
  • NN on-line & NN members in attendance
  • X to reach quorum



Old Business

Pinned Items

Permanent items of the Old Business section carried from month to month.


ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Glowforges
    • Move one or both to the metal shop to keep the classroom more usable for events?
    • Brittney was able to perform maintenance on Jeff's forge
    • Talked to Glowforge about tracking
  • Hire a grant writer to apply for grants? Other fundraising applications.
  • Door issues
    • Shares circuit with the woodshop, gets tripped sometimes from the woodshop.
    • Discussed options for battery backup. Wifi would also be useful to have on a battery backup.
    • Lock broke again
    • -- Adam N. has fixed it by "rebooting" laptop power supply
    • -- Adam and Ryan looking at possibly installing one for the rear basement door as a backup
    • Blake worked with a locksmith company but they were beyond our budget


New Business

  • Lease renewal
    • Blake is talking with Griffin Associates.
    • They have sent over an 18 month extension to UDI. Waiting to hear back
  • Ryan is looking for help with moving donated tables to Splat Space
    • Will also need help moving stuff away from old tables, disassembling old tables, re-assembling new tables, and moving stuff back
    • Tentative date - July 9th


Officer Reports

President

Blake McNeill

  • Working on setting a PayPal account for payments
  • Looking at new places to rent based on some discussion about our rent going up and maintenance issues
  • Working on the TV
  • Working on getting table in front of meeting room cleaned up
    • Got some of the office supplies sorted


Vice-President

Justin Kirk {not present}

  • EBay sales working, stuff is still listed
  • Justin is the appointed single point of contact for UDI and Mr. Russell: please don't call Mr. Russell directly -- bring any issues to Justin, or contact board@splatspace.org
    • Bathrooms are now stocked with TP & paper towels, toilets are still dirty
    • No word yet about the thermostat.
    • I'll follow up with Mr. Russell later this week


Treasurer

Ryan Patridge

Account balances as of 5/31/2022:

+ Truist + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $10590.98     $174     $10764.98     $0     $784     $7500     $2480.98  
  $10590.98     $174     $10764.98     $0     $784     $0     $9980.98  


The rest of the Treasurer report for this month is pending (Ryan getting time to finish it).


Donations: Thank you to everyone who donates your time and effort to keeping SplatSpace going. Board members, Sunday cleanup crew, event leaders, and our fellow Raptorcorns!


Pending: SplatSpace's Charitable Solicitation License Exemption filing was due May 15, 2022, with the NC Secretary of State. I plan to give time to completing and submitting it early in July.


Secretary

Lewi Scaife {not present}

At-Large

Scott Hall

  • Progress made on Electronics bench cleanup/upgrade; thank you to members participating and helping
  • Progress made on the SplatServer, adding capacity, reorganizing file structure, and making it available on the network. Input from members welcome - contact Scott.
  • Progress made on sorting & testing cables, mice & keyboards from donations & boneyard that are in the main room
  • Will be helping to clean the presentation table to make room for effort working on the A/V/media corner.


Eli Hornstein

Andrew Morton {not present}


Member Reports


Other
  • need to add item to next month's new business: we need a policy to handle donations to minimize "Mt Doom" piles taking up space and time.


Trash/Recycling Volunteer

  • Ask for a volunteer


Adjournment