2021-12-07

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Contents

December 7th, 2021

Link to join online meeting: https://meet.google.com/equ-zyfp-vsa?authuser=0&hs=122

Agenda

Summary
  1. Select Meeting Moderator
  2. Member Reports
  3. Guest Introductions
  4. Upcoming Events
    1. Recurring Events
    2. Non-Recurring Events
  5. Previous Minutes
  6. Member Attendance
  7. Recruitment / Retention / Fundraising
  8. Consent Agenda
  9. Old Business
    1. Pinned items
    2. Action Items
  10. New Business
  11. Annual Election
  1. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  2. Other
  3. Trash/Recycling Volunteer
  4. Adjournment


Initialization

Meeting started at 7:xx PM.

Select Meeting Moderator


Member Reports

  • member report
  • member report


Guest Introductions

  • guest info
  • guest info



Upcoming Events

note new calendar for 2021 External Outreach Events list

Recurring Events

Regular events carried from month to month.

Non-Recurring Events
  • SplatSpace Board elections at the November Annual Membership Meeting, moved to December 7th, 2021
    • Please encourage any member to run for any board member position.
    • Officer role descriptions at: SplatSpace Officers Bylaws#Article_IV:_The_Officers
    • Nominations will be finalized at the November 9th meeting.
    • Voting will be done using a Google Form (link will be advertised here), voting period will be open from November 9 to December 7.
  • As usual, check https://www.meetup.com/splatspace/events/calendar for posted events.


Previous Minutes

  • Approve minutes from October 5th, 2021


 

Recruitment / Retention / Fundraising

Member Attendance
  • 55 Dues-paying (voting) members
  • Y members in attendance
  • Quorum requires 14 members


Notes from the Special Action Committee:


Consent Agenda

{none}
 

Old Business

Pinned Items

Permanent items of the Old Business section carried from month to month.


ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Identify and maintain (online) lists of SMEs (subject matter experts) for each equipment or space. (No Update)
  • Website: on hold for a little while at the moment. Blake invites any interested people to join the project. The draft is currently up at https://master.d3vo4125o10qad.amplifyapp.com/index.html. Still needs some work. Wordpress and Stripe are not playing well. Ryan noted that the member self-management portion might be unnecessary, which would simplify the system.
  • Members are beginning to plan meetups and congregate--Ryan is planning to create and install room capacity placards in the work rooms for informational and safety purposes (supporting continuing COVID and social distancing safety, but also general shop safety). SplatSpace lease provides the total space capacity.
  • Check and replace NC State Health Department Covid flyers.


New Business


Annual Election

The roles of the SplatSpace board are defined in the Bylaws

  • No quorum could be reached. Election was extended to Nov 17 to get more votes.


Officer Reports

President
  • Bonfire t-shirt and merch possibilities?


Vice-President
  • item


Treasurer

Account balances as of 10/29/2021:

+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $8124.05     $174     $8298.05     $0     $0     $7500     $798.05  
  $8124.05     $174     $8298.05     $0     $0     $0     $8298.05  


This month's income (cash in):

Member Dues Donations Other Total
  $2539.59     $150     $0     $2689.59  

This month's expenses (cash out):

UDI Rent Linode.com Spectrum Misc Total
  $2400     $7.13     $99.99     $874.15     $3381.27  

Income - Expenses =   -$691.69
Potentially recoverable back dues = ~$1040


Active Member count as of 11/7/2021:
(Active = paid dues within past 60 days)

Membership Type # Members Expected Dues Target # Members Target Dues
Full 38 $2280 27 $1620
Full (Legacy) 7 $350
Associate 5 $125
Associate (Legacy) 3 $60
Student 2 $70
Recurring Donors (2) $150
Total 55 $3035 52 $2545
Monthly Expected Expenses

Current = $2510

Deficit/Surplus

Current = $3035 - $2510 = $525/mo

Departing Members: Charlie H, Jessika T, Julio B, Patrick O

New Members: Brittney M, Fillip C

Arrears: 10 members


We have non-committed funds--go team Raptorcorn!

  • Note: the projection below is based on current member dues and recurring donations.

https://wiki.splatspace.org/images/9/91/Reserve_Projection_2021-11-07.pdf


Donations: Thank you to Blake and Graham for your donations. This Thanksgiving, SplatSpace appreciates you, our MVRs (Most Valuable Raptorcorns).


Special thanks (again!) to our anonymous benefactor for (earlier this year) donating $3000 through Fidelity Charitable. Your donation brought us 10 months closer to getting us to this point of having a healthy reserve! Now we can start planning expenditures to help improve SplatSpace for our membership. This was tremendously important and impactful support--thank you.


Pending: SplatSpace's Charitable Solicitation License Exemption filing was due May 15, 2021, with the NC Secretary of State. I haven't yet filed our renewal for 2021, though I plan to soon. I've planned to soon for a while, though... :( Our past filings can be found by searching for "Durham Makerspace" at https://www.sosnc.gov/csl/search. We have filed late previously without incident (so far).


Secretary
  • item


Public Relations
  • item


At-Large
  • item
  • item


Other

{none}


Trash/Recycling Volunteer


Adjournment