Difference between revisions of "Membership Meeting Template"
m (removed "Annual" from the Officer Reports heading to make the template more generic for use all year) |
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− | == Month Day(th), | + | === Month Day(th), Year === |
+ | |||
+ | Link to join online meeting: https://meet.google.com/roo-ozzn-jne | ||
+ | |||
=== Agenda === | === Agenda === | ||
− | + | =====Summary===== | |
− | # | + | # Initialization |
− | # | + | # Announcements |
− | # | + | # Club Business |
− | ## | + | ## Committee Reports |
− | ## | + | ## Consent Agenda |
− | ## | + | ## Old Business |
− | # | + | ## New Business |
− | # New Business | + | ## Officer Reports |
− | # | + | ## Other |
− | # | + | # Conclusion |
− | # | + | |
− | + | <br> | |
− | + | === Initialization === | |
===== Member Attendance ===== | ===== Member Attendance ===== | ||
+ | * X Dues-paying (voting) members | ||
+ | * Y members in attendance | ||
+ | * Quorum requires (X/4) members | ||
+ | |||
+ | <br> | ||
+ | |||
+ | ==== Guest Introductions ==== | ||
+ | |||
+ | ===== Guest Attendance ===== | ||
+ | * ZZ Guests | ||
+ | |||
+ | <br> | ||
+ | |||
+ | ==== Member Reports ==== | ||
+ | ''Talk to your fellow makers!'' | ||
+ | * Show & Tell | ||
+ | * Projects you want to do | ||
+ | * Interesting Resources discovered | ||
+ | * Tell us what's on your mind! | ||
+ | <br> | ||
+ | |||
+ | === Announcements === | ||
+ | |||
+ | ==== Upcoming Events ==== | ||
+ | * As usual, check https://www.meetup.com/splatspace/events/calendar for posted events. | ||
+ | |||
+ | ===== Non-Recurring Events ===== | ||
+ | * event info | ||
+ | |||
+ | ===== External Outreach Events ===== | ||
+ | ''note new calendar for YEAR [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events list] | ||
+ | |||
+ | {| border="1" cellspacing="0" cellpadding="2" | ||
+ | |- | ||
+ | !colspan="4"|Some outreach highlights: | ||
+ | |- | ||
+ | |What | ||
+ | |Date & Time | ||
+ | |Where | ||
+ | |notes | ||
+ | |} | ||
+ | |||
+ | ===== Recurring Events ===== | ||
+ | ''Regular events carried from month to month.'' | ||
+ | |||
+ | * event info | ||
+ | |||
+ | <br> | ||
+ | |||
+ | === Club Business === | ||
+ | |||
+ | ==== Previous Minutes ==== | ||
+ | |||
+ | * Approve minutes from Mon Day(th), Year | ||
+ | |||
+ | <br> | ||
+ | |||
+ | ==== Recruitment / Retention / Fundraising ==== | ||
+ | |||
+ | <br> | ||
+ | |||
+ | ==== Committee Reports ==== | ||
+ | |||
+ | ===== Special Action Committee ===== | ||
+ | ''{leader(s)}'' | ||
+ | * item | ||
+ | * item | ||
+ | |||
+ | ===== Knowledge Share Committee ===== | ||
+ | ''leader(s)'' | ||
+ | * item | ||
+ | * item | ||
+ | |||
+ | ===== New Website Committee ===== | ||
+ | ''leader(s)'' | ||
+ | * item | ||
+ | * item | ||
+ | |||
+ | ===== Documentation Committee ===== | ||
+ | ''leader(s)'' | ||
+ | * item | ||
+ | * item | ||
+ | |||
+ | ===== New Equipment Purchasing Committee ===== | ||
+ | ''leader(s)'' | ||
+ | * item | ||
+ | * item | ||
+ | |||
+ | ===== Donations Committee ===== | ||
+ | ''leader(s)'' | ||
+ | * item | ||
+ | * item | ||
+ | |||
+ | ===== [[Public Relations]] Committee ===== | ||
+ | ''leader(s)'' | ||
+ | * item | ||
+ | * item | ||
+ | |||
+ | <br> | ||
==== Consent Agenda ==== | ==== Consent Agenda ==== | ||
+ | ''{no consent item this month}'' | ||
+ | |||
+ | |||
+ | ==== Old Business ==== | ||
+ | |||
+ | |||
+ | ===== Pinned Items ===== | ||
+ | ''Permanent items of the Old Business section carried from month to month.'' | ||
+ | |||
+ | * item | ||
+ | |||
+ | * item | ||
+ | |||
+ | <br> | ||
+ | |||
+ | ===== ToDo Action Items ===== | ||
+ | ''(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)'' | ||
+ | |||
+ | * <span style="color:#C0C0C0">greyed-out item | ||
+ | </span> | ||
+ | |||
+ | * item | ||
+ | |||
+ | * item | ||
+ | |||
+ | <br> | ||
+ | |||
+ | ==== New Business ==== | ||
+ | |||
+ | * item | ||
+ | |||
+ | * item | ||
+ | |||
+ | <br> | ||
==== Officer Reports ==== | ==== Officer Reports ==== | ||
=====[[President]]===== | =====[[President]]===== | ||
+ | ''who'' | ||
+ | * item | ||
+ | |||
+ | <br> | ||
=====[[Vice-President]]===== | =====[[Vice-President]]===== | ||
+ | ''who'' | ||
+ | * item | ||
+ | |||
+ | <br> | ||
=====[[Treasurer]]===== | =====[[Treasurer]]===== | ||
− | + | ''who'' | |
− | + | ||
− | + | {| class="wikitable" | |
− | + | |- | |
+ | ! | ||
+ | Account balances as of MM/DD/2021: | ||
+ | {| class="wikitable" | ||
+ | |- | ||
+ | ! + BB&T !! + Cash !! '''Total''' !! - Outstanding !! - Escrow !! - 3 mo reserve !! '''Non-committed''' | ||
+ | |- | ||
+ | | <span style="color:#C0C0C0"> $2746.53 </span> || <span style="color:#C0C0C0"> $94 </span> || <span style="color:#C0C0C0">''' $2840.53 '''</span> || <span style="color:#C0C0C0"> $0 </span> || <span style="color:#C0C0C0"> $784 </span> || <span style="color:#C0C0C0"> $7500 </span>|| <span style="color:#C0C0C0">''' $-5555.47 '''</span> | ||
+ | |- | ||
+ | | $2746.53 || $94 || ''' $2840.53 ''' || $0 || $896 || $0 || <span style="color:#0000FF">''' $1944.53 '''</span> | ||
+ | |} | ||
+ | |} | ||
<br> | <br> | ||
− | + | {| class="wikitable" | |
− | + | |- | |
− | + | ! | |
− | + | This month's income (cash in): | |
+ | {| class="wikitable" | ||
+ | |- | ||
+ | ! Member Dues !! Donations !! Other !! '''Total''' | ||
+ | |- | ||
+ | | $2348.28 || $200 || $0 || '''$2548.28''' | ||
+ | |} | ||
+ | |- | ||
+ | ! | ||
+ | This month's expenses (cash out): | ||
+ | {| class="wikitable" | ||
+ | |- | ||
+ | ! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total''' | ||
+ | |- | ||
+ | | $2400 || $7.13 || $89.99 || $98.94 || '''$2596.06''' | ||
+ | |} | ||
+ | '''Income - Expenses = <span style="color:#BB0000"> -$47.78 </span>''' | ||
<br> | <br> | ||
− | + | Potentially recoverable back dues = ~$175 | |
− | + | |} | |
− | + | ||
+ | <br> | ||
+ | {| class="wikitable" | ||
+ | |- | ||
+ | ! | ||
+ | Active Member count as of MM/DD/2021:<br> | ||
+ | (Active = paid dues within past 60 days) | ||
+ | {| class="wikitable" | ||
+ | |- | ||
+ | ! Membership Type !! # Members !! Expected Dues !! <span style="color:#99A3A4"> Target # Members</span> !! <span style="color:#99A3A4"> Target Dues </span> | ||
+ | |- | ||
+ | | Full || 31 || $1860 || <span style="color:#99A3A4"> 27 </span> || <span style="color:#99A3A4"> $1620 </span> | ||
+ | |- | ||
+ | | Full (Legacy) || 10 || $500 | ||
+ | |- | ||
+ | | Associate || 7 || $175 | ||
+ | |- | ||
+ | | Associate (Legacy) || 4 || $80 | ||
+ | |- | ||
+ | | Student || 3 || $105 | ||
+ | |- | ||
+ | | Recurring Donors || <span style="color:#C0C0C0"> (3) </span> || $200 | ||
+ | |- | ||
+ | | '''Total''' || '''55''' || '''<span style="color:#0000FF">$2920</span>''' || '''<span style="color:#99A3A4"> 52 </span>''' || '''<span style="color:#99A3A4"> $2545 </span>''' | ||
+ | |} | ||
+ | |- | ||
+ | !Monthly Expected Expenses | ||
+ | '''Current = $2510''' | ||
+ | |- | ||
+ | !Deficit/Surplus | ||
+ | '''Current = $2920 - $2510 = <span style="color:#00BB00"> $410/mo </span>''' | ||
+ | |} | ||
+ | '''Departing Members''': first names, last initials (not included in the numbers above) | ||
+ | |||
+ | '''New Members''': first names, last initials | ||
+ | |||
+ | '''Paused''': 2 members (not included in numbers above) | ||
+ | |||
+ | '''Arrears''': 1 member | ||
+ | |||
+ | <br> | ||
+ | |||
+ | With our current Membership & Expenses, it will take about 12 months to fully fund our reserve. | ||
+ | * https://wiki.splatspace.org/images/9/98/Reserve_Projection_2021-06-01.pdf | ||
+ | ** Note: projection is based on member dues and recurring donations. | ||
+ | |||
+ | <br> | ||
+ | |||
+ | Current steps to increase revenue / decrease expenses: | ||
+ | * Donations: Thank you to <b>Andrew S, Blake, and Graham</b>, for your donations. | ||
+ | |||
<br> | <br> | ||
− | |||
− | |||
− | |||
=====[[Secretary]]===== | =====[[Secretary]]===== | ||
+ | ''who'' | ||
+ | * item | ||
− | + | <br> | |
− | ==== | + | =====[[At-Large]]===== |
− | + | ''who'' | |
+ | * item | ||
− | ==== | + | ''who'' |
+ | * item | ||
+ | |||
+ | ''who'' | ||
+ | * item | ||
+ | |||
+ | <br> | ||
+ | |||
+ | ===== Other ===== | ||
+ | ''{none}'' | ||
+ | |||
+ | <br> | ||
+ | |||
+ | === Conclusion === | ||
+ | |||
+ | ==== Trash/Recycling Volunteer ==== | ||
+ | * Ask for a volunteer | ||
+ | |||
+ | <br> | ||
==== Adjournment ==== | ==== Adjournment ==== | ||
[[Category:Meetings]] | [[Category:Meetings]] |
Latest revision as of 15:36, 6 July 2022
Contents |
Month Day(th), Year
Link to join online meeting: https://meet.google.com/roo-ozzn-jne
Agenda
Summary
- Initialization
- Announcements
- Club Business
- Committee Reports
- Consent Agenda
- Old Business
- New Business
- Officer Reports
- Other
- Conclusion
Initialization
Member Attendance
- X Dues-paying (voting) members
- Y members in attendance
- Quorum requires (X/4) members
Guest Introductions
Guest Attendance
- ZZ Guests
Member Reports
Talk to your fellow makers!
- Show & Tell
- Projects you want to do
- Interesting Resources discovered
- Tell us what's on your mind!
Announcements
Upcoming Events
- As usual, check https://www.meetup.com/splatspace/events/calendar for posted events.
Non-Recurring Events
- event info
External Outreach Events
note new calendar for YEAR External Outreach Events list
Some outreach highlights: | |||
---|---|---|---|
What | Date & Time | Where | notes |
Recurring Events
Regular events carried from month to month.
- event info
Club Business
Previous Minutes
- Approve minutes from Mon Day(th), Year
Recruitment / Retention / Fundraising
Committee Reports
Special Action Committee
{leader(s)}
- item
- item
leader(s)
- item
- item
New Website Committee
leader(s)
- item
- item
Documentation Committee
leader(s)
- item
- item
New Equipment Purchasing Committee
leader(s)
- item
- item
Donations Committee
leader(s)
- item
- item
Public Relations Committee
leader(s)
- item
- item
Consent Agenda
{no consent item this month}
Old Business
Pinned Items
Permanent items of the Old Business section carried from month to month.
- item
- item
ToDo Action Items
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
- greyed-out item
- item
- item
New Business
- item
- item
Officer Reports
President
who
- item
Vice-President
who
- item
Treasurer
who
Account balances as of MM/DD/2021:
|
---|
This month's income (cash in):
| ||||||||||
---|---|---|---|---|---|---|---|---|---|---|
This month's expenses (cash out):
Income - Expenses = -$47.78
|
Active Member count as of MM/DD/2021:
| ||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Monthly Expected Expenses
Current = $2510 | ||||||||||||||||||||||||||||||
Deficit/Surplus
Current = $2920 - $2510 = $410/mo |
Departing Members: first names, last initials (not included in the numbers above)
New Members: first names, last initials
Paused: 2 members (not included in numbers above)
Arrears: 1 member
With our current Membership & Expenses, it will take about 12 months to fully fund our reserve.
- https://wiki.splatspace.org/images/9/98/Reserve_Projection_2021-06-01.pdf
- Note: projection is based on member dues and recurring donations.
Current steps to increase revenue / decrease expenses:
- Donations: Thank you to Andrew S, Blake, and Graham, for your donations.
Secretary
who
- item
At-Large
who
- item
who
- item
who
- item
Other
{none}
Conclusion
Trash/Recycling Volunteer
- Ask for a volunteer