Difference between revisions of "2022-01-04"
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==== Initialization ==== | ==== Initialization ==== | ||
Meeting started at 7:10 PM. | Meeting started at 7:10 PM. | ||
+ | |||
+ | <br /> | ||
==== Select Meeting Moderator ==== | ==== Select Meeting Moderator ==== | ||
Line 60: | Line 62: | ||
* Eric L. | * Eric L. | ||
** Also with (a different) FIRST HS team | ** Also with (a different) FIRST HS team | ||
− | |||
<br> | <br> | ||
Line 102: | Line 103: | ||
===== Member Attendance ===== | ===== Member Attendance ===== | ||
− | * 55 | + | * 55 Dues-paying (voting) members |
* 6 members in attendance | * 6 members in attendance | ||
− | * Quorum requires 14 | + | * Quorum requires 14 members |
<br> | <br> | ||
Notes from the Special Action Committee: | Notes from the Special Action Committee: | ||
Line 111: | Line 112: | ||
==== Consent Agenda ==== | ==== Consent Agenda ==== | ||
+ | |||
+ | <br /> | ||
==== Old Business ==== | ==== Old Business ==== | ||
Line 142: | Line 145: | ||
* Thermostat | * Thermostat | ||
** Russell (building supervisor) said that UDI will send us a quote for a wireless remote thermostat. (Work should be covered under lease, according to Scott.) | ** Russell (building supervisor) said that UDI will send us a quote for a wireless remote thermostat. (Work should be covered under lease, according to Scott.) | ||
+ | ** If cost is reasonably small, we will likely pay for it even though it might be possibly construed as covered by the property owner in our lease agreement. | ||
* Gift memberships | * Gift memberships | ||
** Don't have an official process. Would need to figure out payment (how much?), also how to get the gifted member onboarded with the member contract and sponsorship/vetting? | ** Don't have an official process. Would need to figure out payment (how much?), also how to get the gifted member onboarded with the member contract and sponsorship/vetting? | ||
Line 153: | Line 157: | ||
** List of prospective purchases: https://splatspace.slack.com/archives/C024R8A776Z/p1635106954002400 | ** List of prospective purchases: https://splatspace.slack.com/archives/C024R8A776Z/p1635106954002400 | ||
** Process: Publish to membership (how?), discuss (allow at least a month of discussion), then add to consent agenda for approval/rejection. | ** Process: Publish to membership (how?), discuss (allow at least a month of discussion), then add to consent agenda for approval/rejection. | ||
− | + | ** Consent agenda process is defined here: https://wiki.splatspace.org/index.php/MIBS_Simplified_Rules_of_Coordinated_Consensus_through_Chaos#The_Meeting_Agenda | |
* Incentivization approach to motivate selling the donations earmarked for sale | * Incentivization approach to motivate selling the donations earmarked for sale | ||
+ | ** Member can sell items earmarked for sale and take 50% of the total sale price for themselves. | ||
+ | ** Items being sold will also be posted in Slack, available for purchase by members at a discounted price. | ||
+ | |||
+ | <br /> | ||
==== Officer Reports ==== | ==== Officer Reports ==== | ||
Line 163: | Line 171: | ||
=====[[Vice-President]]===== | =====[[Vice-President]]===== | ||
+ | |||
+ | * Looking at website. | ||
<br> | <br> | ||
Line 170: | Line 180: | ||
Report for this month is pending. | Report for this month is pending. | ||
* Ryan needs to be added to bank account "Business Resolution" form and the signature card. | * Ryan needs to be added to bank account "Business Resolution" form and the signature card. | ||
+ | <br> | ||
+ | <br> | ||
+ | Updated on 2/28/2022: Treasurer Report (below) | ||
+ | |||
+ | {| class="wikitable" | ||
+ | |- | ||
+ | ! | ||
+ | Account balances as of 12/31/2021: | ||
+ | {| class="wikitable" | ||
+ | |- | ||
+ | ! + BB&T !! + Cash !! Total !! - Outstanding !! - Escrow !! - 3 mo reserve !! Non-committed | ||
+ | |- | ||
+ | | <span style="color:#C0C0C0"> $11693.68 </span> || <span style="color:#C0C0C0"> $174 </span> || <span style="color:#C0C0C0"> $11867.68 </span> || <span style="color:#C0C0C0"> $0 </span> || <span style="color:#C0C0C0"> $224 </span> || <span style="color:#C0C0C0"> $7500 </span> || <span style="color:#C0C0C0"> $4143.68 </span> | ||
+ | |- | ||
+ | | $11693.68 || $174 || $11867.68 || $0 || $224 || $0 || <span style="color:#0000FF"> $11643.68 </span> | ||
+ | |} | ||
+ | |} | ||
+ | <br> | ||
+ | {| class="wikitable" | ||
+ | |- | ||
+ | ! | ||
+ | This month's income (cash in): | ||
+ | {| class="wikitable" | ||
+ | |- | ||
+ | ! Member Dues !! Donations !! Other !! Total | ||
+ | |- | ||
+ | | $2201.35 || $400 || $0 || $2601.35 | ||
+ | |} | ||
+ | |- | ||
+ | ! | ||
+ | This month's expenses (cash out): | ||
+ | {| class="wikitable" | ||
+ | |- | ||
+ | ! UDI Rent !! Linode.com !! Spectrum !! Misc !! Total | ||
+ | |- | ||
+ | | $0 || $7.13 || $99.99 || $98.94 || $107.12 | ||
+ | |} | ||
+ | Income - Expenses = <span style="color:#00BB00"> $2494.23 </span> | ||
+ | <br> | ||
+ | Potentially recoverable back dues = ~$1365 | ||
+ | |} | ||
+ | |||
+ | <br> | ||
+ | {| class="wikitable" | ||
+ | |- | ||
+ | ! | ||
+ | Active Member count as of 1/4/2022:<br> | ||
+ | (Active = paid dues within past 60 days) | ||
+ | {| class="wikitable" | ||
+ | |- | ||
+ | ! Membership Type !! # Members !! Expected Dues !! <span style="color:#99A3A4"> Target # Members</span> !! <span style="color:#99A3A4"> Target Dues </span> | ||
+ | |- | ||
+ | | Full || 39 || $2340 || <span style="color:#99A3A4"> 27 </span> || <span style="color:#99A3A4"> $1620 </span> | ||
+ | |- | ||
+ | | Full (Legacy) || 7 || $350 | ||
+ | |- | ||
+ | | Associate || 5 || $125 | ||
+ | |- | ||
+ | | Associate (Legacy) || 3 || $60 | ||
+ | |- | ||
+ | | Student || 1 || $35 | ||
+ | |- | ||
+ | | Recurring Donors || <span style="color:#C0C0C0"> (2) </span> || $150 | ||
+ | |- | ||
+ | | Total || 55 || <span style="color:#0000FF">$3060</span> || <span style="color:#99A3A4"> 52 </span> || <span style="color:#99A3A4"> $2545 </span> | ||
+ | |} | ||
+ | |- | ||
+ | !Monthly Expected Expenses | ||
+ | Current = $2510 | ||
+ | |- | ||
+ | !Deficit/Surplus | ||
+ | Current = $3060 - $2510 = <span style="color:#00BB00"> $550/mo </span> | ||
+ | |} | ||
+ | '''Departing Members''': Ben S., Zach A, Aaron T. | ||
+ | |||
+ | '''New Members''': Michael B. | ||
+ | |||
+ | '''Arrears''': 8 members | ||
+ | |||
+ | <br> | ||
+ | |||
+ | *Note: the projection below is based on current member dues and recurring donations. | ||
+ | |||
+ | https://wiki.splatspace.org/images/2/2a/Reserve_Projection_2022-01-04.pdf | ||
+ | |||
+ | <br> | ||
+ | |||
+ | Donations: Thank you to <b>Blake and Graham</b> for your continued donations, and to Braxton Moye for the one-time donation of $250! | ||
+ | |||
+ | <br> | ||
+ | |||
+ | Pending: SplatSpace's Charitable Solicitation License Exemption filing is due May 15, 2022, with the NC Secretary of State. | ||
<br> | <br> | ||
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=====[[At-Large]]===== | =====[[At-Large]]===== | ||
+ | |||
+ | * Scott | ||
+ | ** Will be working on the SplatServer, adding capacity, reorganizing file structure, and making it auto-mounted on the various laptops and workstations in the space. Input from members welcome - contact Scott. | ||
+ | ** Will update the upcoming events list for 2022; any knowledge of events or community participation welcome (contact Scott) | ||
<br> | <br> |
Latest revision as of 15:55, 28 February 2022
January 4th, 2022
Link to join online meeting: https://meet.google.com/roo-ozzn-jne
Agenda
Summary
- Select Meeting Moderator
- Guest Introductions
- Member Reports
- Upcoming Events
- Recurring Events
- Non-Recurring Events
- Previous Minutes
- Member Attendance
- Recruitment / Retention / Fundraising
- Consent Agenda
- Old Business
- Pinned items
- Action Items
- New Business
- Officer Reports
- Other
- Trash/Recycling Volunteer
- Adjournment
Initialization
Meeting started at 7:10 PM.
Select Meeting Moderator
- Ask for a volunteer meeting moderator (based on @ddlavinder's presentation: https://www.youtube.com/watch?v=jCoF9Trz2Jg&t=8293s)
- It's an optional role, not required.
- Doesn't have to be done perfectly, we can consult MIBS Simplified Rules of Coordinated Consensus through Chaos for guidance and get a feel for what works for SplatSpace membership.
Guest Introductions
- Nick R.
- Mechanical engineer
- Has a cat named Ash.
- Ashley Z.
- Interested in robotics
- FIRST team looking for a space
- Joshua M
- Background in mechatronics engineering and applied mathematics
- Robotics
- Electrical test engineer
- Jacob VM
- Also with the FIRST HS team
- Eric L.
- Also with (a different) FIRST HS team
Member Reports
- Scott H
- Visited makerspaces in Pennsylvania: Pittsburg, Sommerset, Meyersdale, Altoona & Johnstown. Will report more on them at a later date
- Justin K
- Raspberry Pi controlled teleoperated RC car (Arduino Nano controlled motors, Flask app on Pi)
- Brittney M
- Science holiday card-making cancelled due to weather. Learned to crochet!
- Blake
- Woodworking projects: picture frame for doggo art, dice boxes!
Upcoming Events
note new calendar for 2022 External Outreach Events list
Recurring Events
Regular events carried from month to month.
- Cleanup parties are tentatively held on the last Sunday of each month
- Saturday Science is hosted at SplatSpace on Saturdays from 1 - 4pm. by TriDIYBio {Meetup: [1]}
- TriBRAE Beginning Raspberry Pi, Arduino, and Electronics is hosted at SplatSpace monthly on the 3rd Saturday. {Meetup: [2]}
- Triangle Helium Interest Group is hosted at SplatSpace on Wednesdays from 5 - 7:30pm.
- Makers Connect Social Get-Together is held at SplatSpace monthly on the 3rd Tuesday, from 7 to 8:30pm.
Non-Recurring Events
- As usual, check https://www.meetup.com/splatspace/events/calendar for posted events.
Previous Minutes
- Approve minutes from December 7th, 2021
Recruitment / Retention / Fundraising
Member Attendance
- 55 Dues-paying (voting) members
- 6 members in attendance
- Quorum requires 14 members
Notes from the Special Action Committee:
Consent Agenda
Old Business
Pinned Items
Permanent items of the Old Business section carried from month to month.
- Ryan created New Member Onboarding reference documents:
- For new members (simple version): https://docs.google.com/document/d/1WS6hGOBg1eXdSLeJK2YxhIqZXPscr0Qg/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true
- With Dorbo & key fob instructions: https://docs.google.com/document/d/1OPpWS1ZrWfCOaDLCxn67kgUAnkBFq3pc/edit?usp=sharing&ouid=108561949558363481608&rtpof=true&sd=true
ToDo Action Items
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
- Identify and maintain (online) lists of SMEs (subject matter experts) for each equipment or space. (No Update)
- Member info onesheet: Blake has made some progress. Want to help? Please do! (No Update) Check the link here: https://docs.google.com/presentation/d/1sle-InQ6Vsm-1tvBai0YQDHXqFZ52FFGEkjcEAo_GTw/edit#slide=id.ga9cd7e7756_0_0
- Website: Blake and Ryan got the website onto Splatspace's github. Blake invites any interested people to join the project. The draft is currently up at https://master.d3vo4125o10qad.amplifyapp.com/index.html. Justin and Blake hope to work on this in the next few months.
- Members are beginning to plan meetups and congregate--Ryan is planning to create and install room capacity placards in the work rooms for informational and safety purposes (supporting continuing COVID and social distancing safety, but also general shop safety). SplatSpace lease provides the total space capacity.
New Business
- Review and see if anything needs edited from the 2020 Safety Code document https://docs.google.com/document/d/1f7ea6mLwwgSszdfBnTaeJ-CY0YVxUPvaNR-oQjVczDs/edit?pli=1
- Create a wiki page for this once it is ready
- Thermostat
- Russell (building supervisor) said that UDI will send us a quote for a wireless remote thermostat. (Work should be covered under lease, according to Scott.)
- If cost is reasonably small, we will likely pay for it even though it might be possibly construed as covered by the property owner in our lease agreement.
- Gift memberships
- Don't have an official process. Would need to figure out payment (how much?), also how to get the gifted member onboarded with the member contract and sponsorship/vetting?
- Somewhat complicated to implement, future discussion required if desired.
- Dorbo
- https://github.com/splatspace/dorbo
- Shares circuit with the woodshop, gets tripped sometimes from the woodshop.
- Discussed options for battery backup. Wifi would also be useful to have on a battery backup.
- Purchasing new equipment?
- Purchased dust collector for the woodshop.
- List of prospective purchases: https://splatspace.slack.com/archives/C024R8A776Z/p1635106954002400
- Process: Publish to membership (how?), discuss (allow at least a month of discussion), then add to consent agenda for approval/rejection.
- Consent agenda process is defined here: https://wiki.splatspace.org/index.php/MIBS_Simplified_Rules_of_Coordinated_Consensus_through_Chaos#The_Meeting_Agenda
- Incentivization approach to motivate selling the donations earmarked for sale
- Member can sell items earmarked for sale and take 50% of the total sale price for themselves.
- Items being sold will also be posted in Slack, available for purchase by members at a discounted price.
Officer Reports
President
Vice-President
- Looking at website.
Treasurer
Report for this month is pending.
- Ryan needs to be added to bank account "Business Resolution" form and the signature card.
Updated on 2/28/2022: Treasurer Report (below)
Account balances as of 12/31/2021:
|
---|
This month's income (cash in):
| ||||||||||
---|---|---|---|---|---|---|---|---|---|---|
This month's expenses (cash out):
Income - Expenses = $2494.23
|
Active Member count as of 1/4/2022:
| ||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Monthly Expected Expenses
Current = $2510 | ||||||||||||||||||||||||||||||
Deficit/Surplus
Current = $3060 - $2510 = $550/mo |
Departing Members: Ben S., Zach A, Aaron T.
New Members: Michael B.
Arrears: 8 members
- Note: the projection below is based on current member dues and recurring donations.
https://wiki.splatspace.org/images/2/2a/Reserve_Projection_2022-01-04.pdf
Donations: Thank you to Blake and Graham for your continued donations, and to Braxton Moye for the one-time donation of $250!
Pending: SplatSpace's Charitable Solicitation License Exemption filing is due May 15, 2022, with the NC Secretary of State.
Secretary
Public Relations
At-Large
- Scott
- Will be working on the SplatServer, adding capacity, reorganizing file structure, and making it auto-mounted on the various laptops and workstations in the space. Input from members welcome - contact Scott.
- Will update the upcoming events list for 2022; any knowledge of events or community participation welcome (contact Scott)
Other
Trash/Recycling Volunteer