2020-12-01
Contents
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December 1st, 2020
Online link to join meeting: https://meet.google.com/peh-ehqp-bgf
Agenda
Summary
- Minutes
- Member Attendance
- Consent Agenda
- Old Business
- Action Items
- New Business
- Officer Reports
- Guest Introductions
- Member Reports
- Upcoming Events
- Trash/Recycling Volunteer
- Adjournment
Guest Introductions
Minutes
Minutes from November 10 were approved/rejected/laughed at/brought to you by (YOUR BUSINESS HERE).
Initialization
Meeting started at X:YZpm
Member Attendance
xx Dues-paying (voting) members
Quorum = yy members
zz Members were in attendance
Consent Agenda
1) Approved meeting minutes from November 10th.
Old Business
ToDo Action Items
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
- Pete Soper reports that the FSL Hobby Laser may not be fully functional, may be out of focus in one corner.
- Justin will look at replacing the air assist hose and cleaning/realigning the mirrors if needed.
- Door and Gate system - remains delayed, requires "jiggle."
- Training & Accountability (need volunteers)
- Create a document with a list of tools, include people & doc links as we start making equipment training guides.
- Identify and maintain (online) lists of SME's for each equipment or space.
- Lewis making a 1-page PDF to provide to new members, using shared Google Slides.
- This will include Member expectations (closing the space, safety procedures, cleanliness, SplatSpace is a volunteer organization with no paid cleaning staff.)
- Gate code and emergency contacts.
- This spawned a similar idea to make a printable, 1-page PDF brochure to provide to interested members of the public about SplatSpace. Lewis will also start this.
Post-COVID TODOs
- Laser cutter soundproofing or sound abatement. Heavy curtains, or walls made from soundproofing materials, or relocation of laser cutters. Major problem for members in the classroom, possible source of concerningly loud noise exposure.
New Business
- Annual election has been completed, check out the new SplatSpace board members.
- Identify volunteers to plan moving electronics donations from Fred Ebeling and Pete Soper from Pete's garage to SplatSpace.
- Mark C. brought up concerns about Splat's financial status and runway, related to resources stored on-site.
- Seeking volunteers to help build and install the shelves Scott has been planning. Email Scott Hall or in the Slack #meatspace or #public channels.
- Use Slack #fundraising or #engagement channels to discuss and own ideas for projects, services, classes, workshops, sponsorships, recruitment, etc. for gaining funding, memberships, and exposure.
- Request volunteers to join SplatSpace "Survival Committee".
- Pete Soper's request: implement reservation system for allowing people to reserve equipment and/or space, using Google Calendar or similar approach, to solve problem of people driving from Apex and finding their desired space/equipment/resource in use.
- Discuss how to gain member approval and improve awareness of this system.
- Alternative to our informal process of using #meatspace Slack channel.
- May need to create system for queuing and ensuring relatively fair usage/reservation of resources/spaces, but let's start with this idea and maybe something simple like a sign saying "don't hog the resources".
- Identify volunteer willing to procure or create a SplatSpace floor plan for members to use for planning purposes and reference. Email to/work with Justin Kirk.
- A few PCs at SplatSpace need to be replaced (Computer next to "Big Bertha" Fusion 306)
- Blake is currently working on replacing these with the machines donated by his employer, Dell machines with either i5 or i7 CPUs and at least 8GB of memory.
- Justin has an old Intel i3 system which could be rebuilt and used in the space, possibly in the member signin/guest book/reservation system/information kiosk.
- Blake, Andrew, Ryan, and others are still working on the new SplatSpace website.
- Action item: gain access to the Linode instance.
- Pending above action item, will need to update WordPress, then add Stripe customer/membership management portal and other items/updates.
- Ryan to complete document for updating the Dorbo.
- 25 more fobs have been purchased and placed in the lockbox. Reimbursement?
- Blake's digital sign project/entryway kiosk. Attached Raspberry Pi shows a few screens/displays the Splatspace logo.
- Lewis to provide update about documents in progress (Member expections, gate code and emergency contacts, brochure for public).
- Justin's suggestion to invite a few (COVID-safe number) of volunteers to clean/organize the space, offer drinks/pizza.
- Identify a COVID-safe number of people to be in each room/space. (110 sqft/person, or ?)
Officer Reports
President
Vice President
Treasurer
NOTE: Treasurer's Report for Nov was overwritten this weekend with numbers from the Oct report. Just noticed it today, but don't have time to redo it. Will do so this weekend.
Here's a link to the version before this weekend's edits: https://wiki.splatspace.org/index.php?title=2020-11-10&oldid=41534#Treasurer
In general, out situation is the same as it has been for the past few months.
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Monthly Expected Expenses
Current = $2030 [Jan 2021 = $2530] | |||||||||||||||||||||||||||
Deficit/Surplus
Current = $1945 - $2030 = -85/mo [Jan 2021 = $1945 - $2530 = -$585/mo] |
Departing Members: Sam C, Jesse M
New Members: 1 new member
Paused: 1 member
With our current Membership & Expenses, we can pay bills through June 2021
- Note: projection based on member dues (does not include donations)
https://wiki.splatspace.org/images/b/b5/ReserveProjection10.pdf
Current steps to increase revenue / decrease expenses:
- Donations: Thank you to Andrew S, Blake, & Graham
- Reduced rent ($1900 vs $2400) through end of 2020
Next urgently needed step:
- Update website to include Stripe Customer Portal
Secretary
Public Relations
At-Large
Member Reports
Note: SplatSpace social media upload folder available at: https://drive.google.com/drive/folders/1EPrdwZo7-msmBhlD4Wk_F70GjDvqXc42
- Put any media to be published on SplatSpace social media accounts here.
Upcoming Events
Trash/Recycling Volunteer
Adjournment
Meeting adjourned at A:BCpm