Difference between revisions of "2018-11-13"

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# New Business
 
# New Business
 
# Officer Reports
 
# Officer Reports
−
## [[President]]
 
 
## [[Vice-President]]
 
## [[Vice-President]]
 
## [[Treasurer]]
 
## [[Treasurer]]
Line 15: Line 14:
 
## [[At-Large]]
 
## [[At-Large]]
 
# Member Reports
 
# Member Reports
 +
 
# Adjournment
 
# Adjournment
  
Line 22: Line 22:
  
 
==== Member Attendance ====
 
==== Member Attendance ====
 +
Quorum = 13 members
 +
 +
* # Voting members = 51
 +
<br>
  
 
==== Consent Agenda ====
 
==== Consent Agenda ====
−
: Vote for Board Members
+
 
−
:: President - open
+
 
−
:: Vice President - open
+
−
:: Secretary - Peter Reintjes
+
−
:: Treasurer - Dawn Trembath
+
−
:: At-Large (Public Relations) - Aaron Averill
+
−
:: At-Large - Ryan Barnes
+
−
:: At-Large - open
+
−
<br> <br>
+
 
Approve modified Membership Agreement
 
Approve modified Membership Agreement
−
:: Proposed [[Media:MembershipAgreement.v2.pdf]]
+
:: Proposed version [[Media:MembershipAgreement-2018.pdf]] (renamed on 11/29/18 - was [[Media:MembershipAgreement.v2.pdf]])
 
:: Current version [[Media:SplatspaceMemberAgreement.pdf]]
 
:: Current version [[Media:SplatspaceMemberAgreement.pdf]]
−
The most significant change is to remove the restriction on charging members for workshops conducted by individual members.
+
*The most significant change is to remove the restriction on charging members for workshops.
 +
*Individual members would be free to charge a fee for workshops they host.
 +
*A policy will be developed to set rules for these workshops, including what percentage of the fees should be retained by Splat Space.
 +
<br>
  
 
==== Old Business ====
 
==== Old Business ====
 +
None
  
 
==== New Business ====
 
==== New Business ====
  
−
==== Officer Reports ====
+
* Communication channel
  
−
=====[[President]]=====
+
::We need an official communication channel that people will actually use.  Some people want it to be open source ( e.g. Mattermost) while others are content with Slack (Which works well for the Greensboro Forge group).
 +
 
 +
::We want to decide this issue at next week's meeting.
 +
::Please join the discussion at the Google Group page.
 +
 
 +
* Shared Documents
 +
 
 +
::Do we want or need to specify an official Document/File sharing System? (Lots of people use Google Docs, does dropbox work for this?  GitHub?).
 +
 
 +
* Call for Information
 +
 
 +
::We are trying to consolidate our infrastructure accounts:
 +
 
 +
::Can we answer the question: Who has access to the Website?
 +
 
 +
* Laser News
 +
 
 +
::Update on Laser activity (repairs ongoing), still evaluating new laser.
 +
 
 +
==== Officer Reports ====
  
 
=====[[Vice-President]]=====
 
=====[[Vice-President]]=====
  
 
=====[[Treasurer]]=====
 
=====[[Treasurer]]=====
−
* Account balances as of MM/DD:
+
{| class="wikitable"
 +
|-
 +
!
 +
* Account balances as of 11/01:
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
 
! BB&T !! Cash !! Total
 
! BB&T !! Cash !! Total
 
|-
 
|-
−
|  $x.xx     || $x.xx     || $x.xx
+
|  $12347.68     || $99     || $12446.68
 
|}
 
|}
−
* '''Balance - 3 month reserve ($5853) = $X'''
+
* Balance - 3 month reserve ($6633) = '''$5813.68'''
−
<br>
+
|}
 +
{| class="wikitable"
 +
|-
 +
!
 
* This month's income:
 
* This month's income:
 
{| class="wikitable"
 
{| class="wikitable"
Line 63: Line 89:
 
! BB&T Deposits !! Cash !! Stripe !! '''Total'''
 
! BB&T Deposits !! Cash !! Stripe !! '''Total'''
 
|-
 
|-
−
|  $x.xx     || $x.xx     || $x.xx || '''$x.xx'''
+
|  $160.00     || $0     || $1557.96 || '''$1732.27'''
 
|}
 
|}
−
 
+
|-
−
<br>
+
!
 
* This month's expenses:  
 
* This month's expenses:  
 
{| class="wikitable"
 
{| class="wikitable"
Line 72: Line 98:
 
! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total'''
 
! UDI Rent !! Linode.com !! Spectrum !! Misc !! '''Total'''
 
|-
 
|-
−
|  $1900.00    || $20.00      || $59.99  || $x.xx || '''$x.xx'''
+
|  $1900.00    || $20.00      || $59.99  || $0 || '''$1979.99'''
 +
|}
 +
* Income - Expenses = '''-$247.72'''
 
|}
 
|}
 
<br>
 
<br>
−
* '''Income - Expenses = $X.XX'''
 
−
<br>
 
−
* Active Member count as of MM/DD: (Active = paid dues within past 60 days)
 
 
{| class="wikitable"
 
{| class="wikitable"
 
|-
 
|-
−
! Membership Type !! # Members !! Expected Dues
+
!
 +
* Active Member count as of 11/13: <br>(Active = paid dues within past 60 days)
 +
{| class="wikitable"
 
|-
 
|-
−
! Full    || X      || $x.xx 
+
! Membership Type !! # Members !! Monthly Expected Dues
 
|-
 
|-
−
!  Associate     || X     || $x.xx  
+
!  Full     || 33     || $1650  
 
|-
 
|-
−
!  Student    || X     || $x.xx  
+
!  Associate    || 15      || $300 
 +
|-
 +
!  Student    || 3     || $105  
 +
|-
 +
!  '''Total'''    || '''51'''      || '''$2055''' 
 +
|}
 
|-
 
|-
−
! '''Total'''     || '''X'''      || '''$x.xx'''   
+
! Monthly Expected Expenses = '''$2080'''
−
|
+
|}
 +
 
 +
 
 +
{| class="wikitable"
 +
|-
 +
!
 +
* Annual income: 11/6/17 -> 11/1/18
 +
{| class="wikitable"
 +
|-
 +
! Dues !! Donations !! '''Total'''
 +
|-
 +
|  $23504.46     || $713.82  || '''$24218.28'''
 +
|}
 +
|-
 +
!
 +
* Annual expenses:
 +
{| class="wikitable"
 +
|-
 +
! UDI Rent !! Linode.com !! Spectrum !! Insurance !! Misc !! '''Total'''
 +
|-
 +
| $22914    || $240      || $706.33  || $1164 || $330.62 || '''$22550.95'''
 +
|}
 +
* Income - Expenses = '''$1667.33'''
 
|}
 
|}
  
 
<br>
 
<br>
 +
[[File:Member_trend.jpg]]
  
 
=====[[Secretary]]=====
 
=====[[Secretary]]=====
Line 100: Line 155:
 
=====[[At-Large]]=====
 
=====[[At-Large]]=====
  
−
==== Member Reports ====
+
==== Annual Election ====
 +
The roles of the SplatSpace board are defined in the [[Bylaws]]
 +
 
 +
* Establish Quorum of one quarter of total membership (~13)
 +
 
 +
* Last minute nominations of any voting member.
 +
 
 +
* Campaign Season is open ... Campaign season is closed.
 +
 
 +
* Announce candidates for each office and count votes
 +
 
 +
: Vote for Board Members
 +
:: President - open
 +
:: Vice President - Ryan Patridge
 +
:: Secretary - Peter Reintjes
 +
:: Treasurer - Dawn Trembath
 +
:: At-Large (Public Relations) - Aaron Averill
 +
:: At-Large - Ryan Barnes
 +
:: At-Large - Tom Randall
  
 
==== Coming Events ====
 
==== Coming Events ====

Latest revision as of 16:50, 29 November 2018

Contents

November 13th, 2018

Agenda

  1. Approve draft minutes of the last meeting
  2. Consent Agenda
  3. Old Business
  4. New Business
  5. Officer Reports
    1. Vice-President
    2. Treasurer
    3. Secretary
    4. Public Relations
    5. At-Large
  6. Member Reports
  1. Adjournment

Minutes

Initialization

Member Attendance

Quorum = 13 members

  • # Voting members = 51


Consent Agenda

Approve modified Membership Agreement

Proposed version Media:MembershipAgreement-2018.pdf (renamed on 11/29/18 - was Media:MembershipAgreement.v2.pdf)
Current version Media:SplatspaceMemberAgreement.pdf
  • The most significant change is to remove the restriction on charging members for workshops.
  • Individual members would be free to charge a fee for workshops they host.
  • A policy will be developed to set rules for these workshops, including what percentage of the fees should be retained by Splat Space.


Old Business

None

New Business

  • Communication channel
We need an official communication channel that people will actually use. Some people want it to be open source ( e.g. Mattermost) while others are content with Slack (Which works well for the Greensboro Forge group).
We want to decide this issue at next week's meeting.
Please join the discussion at the Google Group page.
  • Shared Documents
Do we want or need to specify an official Document/File sharing System? (Lots of people use Google Docs, does dropbox work for this? GitHub?).
  • Call for Information
We are trying to consolidate our infrastructure accounts:
Can we answer the question: Who has access to the Website?
  • Laser News
Update on Laser activity (repairs ongoing), still evaluating new laser.

Officer Reports

Vice-President
Treasurer
  • Account balances as of 11/01:
BB&T Cash Total
$12347.68 $99 $12446.68
  • Balance - 3 month reserve ($6633) = $5813.68
  • This month's income:
BB&T Deposits Cash Stripe Total
$160.00 $0 $1557.96 $1732.27
  • This month's expenses:
UDI Rent Linode.com Spectrum Misc Total
$1900.00 $20.00 $59.99 $0 $1979.99
  • Income - Expenses = -$247.72


  • Active Member count as of 11/13:
    (Active = paid dues within past 60 days)
Membership Type # Members Monthly Expected Dues
Full 33 $1650
Associate 15 $300
Student 3 $105
Total 51 $2055
Monthly Expected Expenses = $2080


  • Annual income: 11/6/17 -> 11/1/18
Dues Donations Total
$23504.46 $713.82 $24218.28
  • Annual expenses:
UDI Rent Linode.com Spectrum Insurance Misc Total
$22914 $240 $706.33 $1164 $330.62 $22550.95
  • Income - Expenses = $1667.33


Member trend.jpg

Secretary
Public Relations
At-Large

Annual Election

The roles of the SplatSpace board are defined in the Bylaws

  • Establish Quorum of one quarter of total membership (~13)
  • Last minute nominations of any voting member.
  • Campaign Season is open ... Campaign season is closed.
  • Announce candidates for each office and count votes
Vote for Board Members
President - open
Vice President - Ryan Patridge
Secretary - Peter Reintjes
Treasurer - Dawn Trembath
At-Large (Public Relations) - Aaron Averill
At-Large - Ryan Barnes
At-Large - Tom Randall

Coming Events

Trash/Recycling Volunteer

Adjournment

Retrieved from "https://wiki.splatspace.org/index.php?title=2018-11-13&oldid=40213"