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May 5th, 2020


  1. Minutes
  2. Member Attendance
  3. Consent Agenda
  4. Old Business
  5. Action Items
  6. New Business
  7. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  8. Guest Introductions
  9. Member Reports
  10. Upcoming Events
  11. Trash/Recycling Volunteer
  12. Adjournment


Guest Introductions


  • Approve minutes from Apr 7, 2020
  • Approve minutes from March 3, 2020
  • Approve minutes from February 4, 2020

Member Attendance

43 Dues-paying (voting) members
Quorum = 11 members

Consent Agenda

1) Approve the SplatSpace Safety Code Document and associated Safety Resource List:

Old Business

ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Establish a process (proposal?) for holding votes with membership electronically, to allow us to accomplish votes without establishing quorum at/during meetings.
  • Establish a process (ie. sending a two-sentence announcement with a link to the agenda to the Google Group, Slack #announcements) for announcing to SplatSpace membership important meetings, votes, and events, in the case where there has been a board member meeting and agenda prepared at least 3 days in advance.

* Plan needed to allow members to recoup costs on consumables they provide to the space. (who?)

* Website plans (who ?)

* New Member orientation (Dawn)

* Training & Accountability (Dawn - initial draft) [create doc with list of tools, include people & doc links as we start making equipment training guides]

* New Storage Shelves (Scott + volunteers)

* Audio/Visual install & configuration (Scott + volunteers)

* Splat server upgrade (Scott)

* Laser cutter soundproofing

New Business

Discuss COVID-19 policies as related to SplatSpace and affiliated operations:

Discuss continued, voluntary, proactive cleaning of frequently used surfaces.

Throw out the community bag of chips.


  • Start a Slack channel for discussion of COVID-19 related SplatSpace operational or policy changes.
  • Splat at your own risk signage?

Officer Reports



  • Account balances as of 5/01:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $4039.67     $174     $4213.67     $0     $7500     $784     $-4070.33  

  • This month's income:
Member Dues Donations Other Total
  $1251.54     $51     $0     $1302.54  
  • This month's expenses:
UDI Rent Linode.com Spectrum Misc Total
  $2400     $25.13     $84.99     $15.00     $2525.12  
  • Income - Expenses =   $-1222.58
  • Back dues owed = ~$300

  • Active Member count as of 5/01: (Active = paid dues within past 60 days)
Membership Type # Members Expected Dues Target # Members Target Dues
Full 14 $840 24 $1440
Full (Legacy) 16 $800
Associate 5 $125
Associate (Legacy) 6 $120
Student 2 $70
Total 43 $1955 53 $2555
Monthly Expected Expenses = $2505
Deficit = - $555/mo

Departing Members: Tipakorn G, Chris B, Cassy B

New Members:

With our current Membership & Expenses, we can pay bills through 12/2020



  • Connect with Nation of Makers to see what other makerspaces are doing to address funding and membership issues, operational challenges.
  • Talk with our landlord to seek temporary rent forbearance/forgiveness in order to stay in operation.
  • Get the previously formulated list of ideas/brainstorming for fundraising and membership engagement, find members willing to pursue these.
  • Consider/brainstorm ways that SplatSpace might engage with community, especially with the ongoing challenges presented by COVID-19. (Engagement with children, educational or pastime).
  • Update the website (highlight PPE projects, video from workshops, other activities and resources that SplatSpace offers as Durham's makerspace). Offer a curated list of others' activities, relevant events and opportunities. Standard things on Instagram, Facebook, Wordpress, etc.
  • Formalize a process for people who are willing to provide access to Associate or Student members when they need it. Andrew Odum and Scott both volunteered some interest in facilitating access this way.


  • Member Relations

  • Other


  • Investigate door-duino problems (10 second delay on credential scanning/door unlock).

Member Reports

Upcoming Events

note new calendar for 2020 External Outreach Events list

Trash/Recycling Volunteer