Difference between revisions of "2020-08-04"

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(Treasurer)
(New Business)
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==== New Business ====
 
==== New Business ====
 
* Clean up the Meetup page. Remove events which aren't happening, remove the address from events which are virtual.  Mark C. will discuss points from his email. (who?)
 
* Clean up the Meetup page. Remove events which aren't happening, remove the address from events which are virtual.  Mark C. will discuss points from his email. (who?)
 +
** Mark discussed some ways that the Meetup page might be reconfigured or used differently (use the Online Only checkbox to remove address info)
 +
** Looking for members to cover responding to people who sign up for Meetup events (Open Saturdays and Game Nights).
 +
** Looking for members to respond to SplatSpace voice messages when we get a few in a row (in case people are stuck in the parking lot).
 
* Discuss membership fee discounts or other ways to incentivise or encourage members to hold SplatSpace workshops or events.  Also discuss possible issues with 501c3 requirements.
 
* Discuss membership fee discounts or other ways to incentivise or encourage members to hold SplatSpace workshops or events.  Also discuss possible issues with 501c3 requirements.
 
* Splat server upgrade (Scott to solicit membership for content ideas.)
 
* Splat server upgrade (Scott to solicit membership for content ideas.)

Revision as of 23:24, 4 August 2020

Contents

August 4th, 2020

Agenda

Summary
  1. Minutes
  2. Member Attendance
  3. Consent Agenda
  4. Old Business
  5. Action Items
  6. New Business
  7. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  8. Guest Introductions
  9. Member Reports
  10. Upcoming Events
  11. Trash/Recycling Volunteer
  12. Adjournment


 

Guest Introductions

Minutes


Initialization

Member Attendance

42 Dues-paying (voting) members
Quorum = 11 members

Consent Agenda

1) Approve meeting minutes from

  • Jul 7th


Old Business

ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

* Implement a process (proposal?) for holding votes with membership electronically, to allow us to accomplish votes without establishing quorum at/during meetings.

* Create document describing SplatSpace policy for reimbursement of costs for consumables and equipment maintenance. (Andrew)

* Training & Accountability (need volunteers) [create doc with list of tools, include people & doc links as we start making equipment training guides]


Post-COVID TODOs

* Laser cutter soundproofing.


New Business

  • Clean up the Meetup page. Remove events which aren't happening, remove the address from events which are virtual. Mark C. will discuss points from his email. (who?)
    • Mark discussed some ways that the Meetup page might be reconfigured or used differently (use the Online Only checkbox to remove address info)
    • Looking for members to cover responding to people who sign up for Meetup events (Open Saturdays and Game Nights).
    • Looking for members to respond to SplatSpace voice messages when we get a few in a row (in case people are stuck in the parking lot).
  • Discuss membership fee discounts or other ways to incentivise or encourage members to hold SplatSpace workshops or events. Also discuss possible issues with 501c3 requirements.
  • Splat server upgrade (Scott to solicit membership for content ideas.)
  • Website plans (updates).
    • Stripe 'Customer Portal': implemented and ready, pending web site update
    • Mark's suggestions implemented on SplatSpace.org
    • Mark will join web team and make minor edits while work continues.
  • Discuss upcoming October Annual Meeting and officer elections.



Officer Reports

President


Vice-President
  • Brief discussion of SplatSpace policy for reimbursement of consumables and maintenance costs.


Treasurer
  • Account balances as of 8/01:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $3256.57     $174     $3430.57     $0     $1120     $7500     $-5189.43  
  $3256.57     $174     $3430.57     $0     $1120     $0     $2310.57  


  • This month's income:
Member Dues Donations Other Total
  $2341.71     $200.00     $0     $2541.71  
  • This month's expenses:
UDI Rent Linode.com Spectrum Misc Total
  $1900*     $20.13     $89.99     $4.48     $2014.60  
  • Income - Expenses =   $527.11
  • Back dues owed = ~$300


  • Active Member count as of 8/01: (Active = paid dues within past 60 days)
Membership Type # Members Expected Dues Target # Members Target Dues
Full 19 $1140 27 $1620
Full (Legacy) 12 $600
Associate 3 $75
Associate (Legacy) 5 $100
Student 3 $105
Total 42 $2020 53 $2555
Monthly Expected Expenses

Current = $2005 (Jan 2021 = $2505)

Deficit

Current = $+15/mo (Jan 2021 = $485)

Departing Members: Aurora T

New Members: ?

On Hold: 3 members


With our current Membership & Expenses, we can pay bills through 7/2021

  • Note: projection based on member dues (does not include donations)

https://wiki.splatspace.org/images/7/7a/ReserveProjection08.pdf



Options to increase revenue / decrease expenses:

  • Donations: Thank you to Andrew, Blake, & Graham
  • Talk with our landlord to seek temporary rent forbearance/forgiveness in order to stay in operation. (Dawn)
    • Update: Asked landlord to revert to our old rent of $1900/month through 12/2020.
    • No reply. Started paying $1900/mo.


Secretary


Public Relations


At-Large

Blake (Member relations)

  • Social media update.


Scott

  • Update: event cancellations and small gatherings.
  • HAMfest, SPARKcon


Member Reports

Mark C (Recruitment & Retention Committee)

  • Ideas for getting more exposure for SplatSpace.
    • Recruitment: more places to get SplatSpace's existence announced online?
    • Retention: follow-up with new members to get a sense of their needs being met.

Upcoming Events

Tom

  • Saturday Science from 1 - 4pm at #24 (ongoing).

Scott

  • Virtual TriBRAE events.

Ryan

  • Next month's SplatSpace board meeting will be Sunday, August 23 at 5pm (online).
  • Next month's SplatSpace meeting will be Tuesday, September 1 at 7pm (online).

note new calendar for 2020 External Outreach Events list

Trash/Recycling Volunteer

Adjournment