2021-03-02

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Contents

March 2nd, 2021

Agenda

Summary
  1. Member Reports
  2. Guest Introductions
  3. Minutes
  4. Member Attendance
  5. Recruitment / Retention / Fundraising
  6. Consent Agenda
  7. Old Business
  8. Action Items
  9. New Business
  10. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  11. Upcoming Events
  12. Trash/Recycling Volunteer
  13. Adjournment


 

Member Reports

Guest Introductions

Minutes

  • Approve minutes from Feb 2nd, 2021


Recruitment / Retention / Fundraising

Member Attendance

XX Dues-paying (voting) members
Quorum = YY members

Consent Agenda

{none}

Old Business

ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Pete Soper reports that the FSL Hobby Laser may not be fully functional, may be out of focus in one corner.
    • Justin will look at replacing the air assist hose and cleaning/realigning the mirrors if needed.
  • Door and Gate system - remains delayed, requires "jiggle."
  • No updates on Training & Accountability (need volunteers)
    • Create a document with a list of tools, include people & doc links as we start making equipment training guides.
    • Identify and maintain (online) lists of SME's for each equipment or space.
  • Lewis made a Splatspace ad/brochure pamphlet and is working on a member info onesheet. Wants to be done with a draft by today's meeting.

Let's make this a permanent part of the TODO Action Items section of the meeting agenda.


New Business

  • Identify volunteers to plan moving electronics donations from Fred Ebeling and Pete Soper from Pete's garage to SplatSpace. Waiting to move electronics donations from Fred & Pete until we've finished creating shelves, more storage space, and cleaning up space.
  • Members discussed the need for a Tool Reservation system. Tool reservation system is going to be a calendar, pending web site updates. Blake cites the calendar resources in Google Admin
  • Blake has installed the new laptops in place. If we can get cheap Kensington locks, we should get them.
  • Scott has made process wiring up zoned amplifiers to wire up multiple speakers in each room for music and paging system. tThis
  • The Splatspace Pizza Cleanup party was successful. The boneyard has been overhauled. Future cleanup parties are planned (when?)
  • Justin will provide update about the SplatSpace floor plan he created for members to use for planning purposes and reference.
    • Justin volunteered his old Intel i3 system for use in the space for the Glowforge, possibly in the member signin/guest book/reservation system/information kiosk.
  • Discuss centralized, online file storage for SplatSpace documents and files.
  • Google Drive file storage system to implement:

- Ryan shared idea to separare SplatSpace files by access rights: Treasurer Google Drive Folder - contains all files only for officers. President Google Drive Folder - contains all files for general public. Vice President/Secretary - contains all fils for SplatSpace general members.


  • Web team update: Blake, Andrew, Ryan, Justin, and others are still working on the new SplatSpace website. Blake shared about the web site updates.

- Showed the new draft he's been working on. - Blake will invite a small group to soon to do the last push (move the Wiki to Wordpress) and add Stripe portal, then publish the site and update the domain.


Officer Reports

President


Vice-President


Treasurer

{notes}

  • Account balances as of MM/DD:
+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $x.xx     $x.xx     $x.xx     $xx     $xx     $xx     $x.xx  


  • This month's income:
Member Dues Donations Other Total
  $x.xx     $x.xx     $xx     $x.xx  
  • This month's expenses:
UDI Rent Linode.com Spectrum Misc Total
  $xx     $x.xx     $x.xx     $x.xx     $x.xx  
  • Income - Expenses =   $x.xx
  • Back dues owed = ~$xx


  • Active Member count as of MM/DD: (Active = paid dues within past 60 days)
Membership Type # Members Expected Dues
Full X (+n/-m) $xx
Associate X (+n/-m) $xx
Student X (+n/-m) $xx
Total X $xx
Monthly Expected Expenses = $xx
Deficit = - $xx/mo

Departing Members: Name M,

New Members: Name M,


  • Comments: membership appears to drop during summer months, rise in the fall/winter
    • Jun 2018 - 42 members
    • Feb 2019 - 57 members


Secretary


Public Relations


At-Large
  • Member Relations


  • Other


Upcoming Events

note new calendar for 2020 External Outreach Events list


Trash/Recycling Volunteer

Adjournment